IVCSD Management Assistant Application

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Management Assistant

Location:

Isla Vista Community Services District (IVCSD)

970 Embarcadero del Mar Suite 101

Isla Vista, CA 93117

Islavistacsd.ca.gov

Pay:

$36.00/hr for 20 hours per week

Silver PPO health insurance (value of $7,550/year), provided 30 days after hire.

Retirement - Required participation in a 457(b) retirement plan, 9% employer contribution and 3% employee contribution

Receives 7.5 vacation days per year, sick days provided

Hourly | Benefited, At-will position

ABOUT THE POSITION

The IVCSD Management Assistant will support the General Manager in the administration of the District’s internal operations.

IVCSD VISION STATEMENT

For Isla Vista, by Isla Vista, building the community we deserve.

ABOUT THE IVCSD

Isla Vista, CA is a close-knit oceanside town along the South-Central Coast in Santa Barbara County. It is known for its youthful atmosphere and the adventurous spirit of its residents. The Isla Vista Community Services District (IVCSD) was formed in early 2017 (Pursuant to Government Code § 61250) after decades of struggles for self-governance by the residents of this unincorporated community. The District’s adopted 2022-2023 budget includes $1.3 million for community facilities and programs, public safety services, a rental housing mediation program, a community beautification program, a compost collection service, and more. We have a small staff of a General Manager, Community Engagement Director, Community Spaces Manager, Compost Collective Manager, IV Beautiful Manager, and interns; along with many contractors and community partners.

JOB DESCRIPTION:

Process biweekly payroll for all District employees, with final approval by the General Manager.
Assist the District’s accountant and General Manager with the District’s accounts payable & receivable; maintain communication with the District’s vendors.
Develop an understanding of the District’s record retention policies; organize and maintain the District’s records (contracts, resolutions, employee files, minutes, etc).
Assist the General Manager in the creation of documents: contracts, resolutions, policies, etc
Assist the General Manager in maintaining the District’s policy manual and the policy development process.
Assist the General Manager in performing the Secretary/Clerk duties for the Board, including Brown Act agenda noticing, meeting minutes, and agenda creation.
Assist the General Manager with problem solving operational roadblocks and efficiencies.
Work on special projects as assigned by the General Manager.

OTHER DUTIES: To support IVCSD operations other duties, responsibilities, and activities as assigned.

This position may include work on some weekends and evenings, for example to assist with Brown Act noticing.

KNOWLEDGE OF:

Google Suite; Drive, Docs, Sheets, Slides, Forms, etc with advanced-level functions.
Trello as a work management tool (trainable).
Office administration norms and practices.
Some knowledge of local government in California is preferred but not required.

SKILL/ABILITY TO:

Write strongly, clearly, and effectively for both external communication and internal communication.
Apply an understanding of a body of standardized information, regulations, procedures, and operations to general administrative work.
Use judgment and initiative to select and apply the most appropriate guidelines and to make minor deviations in guidelines and processes to adapt to specific cases
Listen to and understand lengthy and technically complex questions, complaints, and explanations
Differentiate between decisions management assistant is empowered to make and those that should be referred to a higher level

The Ideal Candidate:

Has the willingness to understand and be a part of Isla Vista’s unique community culture.
Can work independently with multiple priorities/tasks.
Maintains a friendly, professional and approachable demeanor.
Keeps internal matters confidential.
Is responsive and corresponds with colleagues, constituents, and stakeholders in a timely manner.

All employees of the IVCSD are public servants of Isla Vista and represent a community investment in good governance. As such, employees shall strive to be efficient in their service and conduct themselves professionally and courteously in all dealings with the public and fellow employees. IVCSD Policy Manual

EXPERIENCE & EDUCATION

A bachelor's or associate’s degree from an accredited College/University, or equivalent experience, is preferred but not required.

2 years of experience working in an office environment is preferred but not required.

Important Dates:
Recruitment Opens: September 28, 2022
Deadline for Applications: October 13, 2022
Invitations to Interview: October 14, 2022
Interviews Conducted: October 17-21 2022
Target Hire Date: October 24, 2022

How to Apply:

Submit an application here: https://forms.gle/TecKr8sKmSbxAY5P8

Email the General Manager your resume and cover letter: generalmanager@islavistacsd.com

Position requires a background check

The Isla Vista Community Services District provides equal employment opportunities to all employees and applicants for employment without discrimination on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, physical or mental disability or veteran status.

Name *

Email *

Phone Number *

Address *

Will you be able to begin work October 24-31? *

Yes

Are you legally eligible to work within the United States? *

Yes

Professional References *

How did you hear about this job? *

Release of Information *

ATTENTION - THIS STATEMENT MUST BE SIGNED: Read the following paragraphs carefully before signing this Statement. A false answer to any question in this statement may be grounds for not employing you, or for dismissing you after you begin work. All the information you give will be considered in reviewing your statement. AUTHORITY FOR RELEASE OF INFORMATION: I have completed this statement with the knowledge and understanding that any or all items contained herein may be subject to investigation prescribed by District resolution and I consent to the release of information concerning my capacity and fitness by employers, educational institutions, law enforcement agencies, and other individuals and agencies, to duly accredited investigators or District personnel for that purpose. Please sign below.

Certification Signature *

I hereby certify that the information contained in this Application form is true and correct and agree to have the statements checked by the Isla Vista Community Services District unless I have indicated to the contrary. I authorize the references listed to provide the District with any and other pertinent information that they may have. Further, I release all parties and persons from all liability for any damages that may result from furnishing such information to the District as well as from the use or disclosure of such information by the District or any of its agents, employees or representatives. I understand that any misrepresentation, falsification, or omission of information from this Application may result in my failure to receive an offer or, if I am hired, in my dismissal from employment. I understand that if I am offered employment by the District, my employment will be at-will, meaning that the District or myself may terminate the employment relationship at any time, with or without cause and with or without advance notice. I understand that no representative of the District other than the Board of Directors has any authority to enter into any agreement inconsistent with the at-will nature of the employment relationship. I understand that any such agreement must be in a document signed by both parties. I also understand that all offers of employment are conditioned on the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of the applicant's legal ability to work in the United States. Please sign below.

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