PUBLIC COMMENT FORM (Please use this form only for written comments)

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GUIDELINES FOR PUBLIC COMMENTS AT BOARD MEETINGS

Members of the public are encouraged to participate in Board meetings and express their views on agenda items or matters within the Board's jurisdiction. To facilitate this, two methods are available for providing comments:

1. Submission of Written Comments in Advance:                             

Members of the public may submit written comments in advance of the meeting using the Google Public Comments form, below. 

  • For Regular Board meetings or Special Board meetings held on weekday evenings, written comments are accepted from the time the agenda is posted until 3:00 pm on the day of the meeting.

  • For Special Board meetings scheduled on weekends, written comments are accepted from the time the agenda is posted until 3:00 pm on the Friday preceding the meeting. 
It's important to note that during Special meetings, comments are limited to items outlined in the agenda.

Comments will be read out loud by the Board President or a Designee. Written comments should be limited to no more than 300 words; longer comments might not be shared publicly during the meeting. However, all comments received by the deadlines described above, whether or not they are shared publicly during the meeting, will be made available to all Board members and will be included in the minutes.

1. Provision of In-Person Comments During the Meeting: 

Members of the public wishing to address the Board in person during the meeting should submit a "Request to Address the Board" slip to the Administrative Assistant to the Superintendent prior to the introduction of the item. For meeting facilitation, please submit the slip at your earliest possible convenience. Upon recognition by the Board President, please proceed to the podium and comment as briefly as the subject permits.

  • Individual speakers will be allowed three (3) minutes to address the Board on each agenda or non-agenda item, and the Board will limit the total time for public input on each item to 20 minutes.

  • In exceptional circumstances, when necessary to ensure full opportunity for public input, the Board president may, with Board consent, adjust the amount of time allowed for public input and/or the time allotted for each speaker. Any such adjustment shall be done equitably to allow a diversity of viewpoints.

  • The president may also ask members of the public with the same viewpoint to select a few individuals to address the Board on behalf of that viewpoint.

  • The Administrative Assistant will keep the time and advise the speaker when there are 30 seconds left and again when the time is up. We ask speakers to keep within the time limits.
IMPORTANT BOARD PROTOCOLS REGARDING PUBLIC COMMENTS

The CUSD Governing Board does not act upon any matter that has not been agendized except under limited circumstances as permitted by law. It is the policy of the CUSD Governing Board to refer matters raised in this forum to staff for further examination and/or action where appropriate.

The Board appreciates the engagement of the public and looks forward to hearing from them at Board meetings.

*Agendas for Regular Board Meetings are posted at least 72 hours prior to the meeting date. Agendas for Special Board Meetings are posted at least 24 hours prior to the meeting date.

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PLEASE SELECT BOARD MEETING DATE: *
NAME:
(First and Last)
CONTACT INFORMATION:
 Phone number and/or email address
ORGANIZATION/AFFILIATION/ROLE:
I WOULD LIKE TO ADDRESS THE BOARD REGARDING AGENDA ITEM: *
PLEASE ENTER THE AGENDA ITEM NUMBER AND DESCRIPTION. Please submit ONE REQUEST (FORM) PER ITEM. Please be aware that Consent Agenda Items will be read during Public Comment as part of the Communications section. It's important to note that during Special meetings, comments are limited to items outlined in the agenda. Consult the agenda link(s) above.
SUBMIT YOUR COMMENT IN ADVANCE HERE: *
Written comments will be read by the Board President or a designee during the meeting. Written comments should be limited to no more than 300 words; longer comments might not be shared publicly during the meeting. However, all comments received, whether or not they are shared publicly during the meeting, will be made available to all Board members. 
IMPORTANT BOARD PROTOCOLS REGARDING PUBLIC COMMENTS
The CUSD Governing Board does not act upon any matter that has not been agendized except under limited circumstances as permitted by law. It is the policy of the CUSD Governing Board to refer matters raised in this forum to staff for further examination and/or action where appropriate.

Thank you!
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