Vendor Contract
Vendor Fees: $20
Vendors are asked to provide a jpg copy of their logo and two sentences to describe their business or product no later than October 10, 2021.
RESPONSIBILTIES OF THE FESTIVAL
1. RESPONSIBILTIES OF THE FESTIVAL is to provide Access ID (Participant Passes for personnel necessary to staff VENDOR’S booth(s)). The VENDOR must provide the number of participants in advance. Upon receipt of this Agreement and booth rental fee, THE FESTIVAL shall provide a booth space site assignment to VENDOR prior to the start of the festival.
2. VENDOR is required to set-up their booth on Saturday, October 16, 2021, between 9:00 AM and 11:00 PM or unless other arrangements can be made for earlier set up date. Teardown may not begin until the conclusion of the event (5:00 PM) on Saturday, October 16, 2021.
3. Electrical outlets are not available. VENDORS are responsible for arranging for any electrical and phone line requirements for booths at their own expense.
4. BOOTH(S): 10’X10’ feet space is provided as designed and agreed upon by the vendor and THE FESTIVAL. Tables, chairs, and tents are not included.
5. THE FESTIVAL reserves the right to change the planned booth location if necessary.
6. ALL VENDORS MUST maintain their space in a clean and sanitary condition and dispose of all waste in the provided dumpster before leaving the festival.
7. VENDOR agrees to operate in accordance with regulations set forth by the State and Federal Agencies and must be individually permitted to operate by the State of Maryland.
8. VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required, by law, to obtain and display a valid tax certificate if applicable. A copy of such certificate must be on file with THE FESTIVAL.
9. VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse THE FESTIVAL for any fines/penalties levied to THE FESTIVAL because of the VENDOR’S non-compliance with any Federal, Maryland State, or local law including, but not limited to, DEV, OSHA, FCC, DOL, DOH, and EPA.
10. Any support vehicles required by the VENDOR must be parked in the appropriate lot as designated by the FESTIVAL management.
11. THE FESTIVAL and VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship of principal and agent or employer and employee between THE FESTIVAL and VENDOR to make joint ventures.
12. VENDOR, its affiliated companies, and subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, THE FESTIVAL, The Havre de Grace Colored School Museum and Cultural Center, Inc. and their agents, servants, officers, including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement, excepting only claims based upon THE FESTIVAL’S sole negligent or intentional acts.
13. Upon submitting this vendor application/agreement form, I hereby agree that I have read and understood the term laid out in this Vendor Application Form. I certify that I have the legal right to bind the above-mentioned company into this agreement. Furthermore, I agree to be legally bound by this online agreement.
