UTSf 2024 FOOD TRADER APPLICATION FORM
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Thank you for your interest in trading at Underneath the Stars festival 2024
PLEASE NOTE - WE NOW ONLY HAVE LIMTED PITCHES AVAILABLE FOR SPECIFIC CATERING PROVISION.


FESTIVAL BACKGROUND
Underneath the Stars Festival is a weekend event of music & family arts in the heart of South Yorkshire. It is organised by the family production team of acclaimed Yorkshire folk singer-songwriter Kate Rusby, with an emphasis on taste and quality. UTSf attracts up to 5000 folk per day across the weekend of  Friday the 4th August - Sunday the 6th at Cinderhill Farm, Cawthorne near Barnsley, South Yorkshire. The majority of people camp for the entire period.

The festival is seeking and will prioritise applications seeming to best reflect our values, which include: fair and ethical trading; environmental sustainability; unique creative food and products; value for money to customers; freshly prepared healthy street food using quality local produce; satisfying a variety of dietary requirements including vegetarians, vegans and those with allergies, accessible menus and service for those with disabilities. * We are also looking for caterers who serve a smaller portion for our younger audience. We are not only looking for exotic street food but also down to earth traditional food, like the humble pie.

The festival site is nice and compact, making it ideal for families to get amongst the action whilst never being too far from their base of operations, be it a tent, motorhome, caravan or luxury Glamping spot.


To apply for a pitch:

1 - Read our Information and Terms & Conditions document
2 - Fill out this form and submit it. We will let you know as soon as possible if you have been successful.
3 - Upload your documents. Applications will not be fully accepted unless all the documents are received.

- 

  • Public Liability Insurance

  • Employers Liability Insurance

  • Health and Safety Policy

  • Risk Assessment

  • Flame Retardancy certificates for marquees/pop ups

  • Pat Testing for equipment and trailer unit

  • List of proposed products and Price List

  • Environmental/Ethical Impact Statement (optional)

  • Gas Safe Certification

  • Fire Risk Assessment

  • Food Hygiene Certs

  • Local Authority Registered With

  • Personal Licence (For Off Sales)

  • Allergen Information

please use the following link to upload your files to our Dropbox:

https://www.dropbox.com/request/wbOjEc9dGIVvruX949bd
Festival Information and Terms & Conditions
Please read the Festival Information and Terms & Conditions for trading at Underneath the Stars Festival 2024 before submitting your application.

By submitting your application to trade, you acknowledge that you will abide by the Terms & Conditions as stated.

Festival Information and Trading Terms & Conditions can be found by clicking the link below:-

I confirm that I agree to the Festival's Information and Terms & Conditions *
Required
Trading/Company Name: *
First Name: *
Last Name: *
Your phone number: *
Your email address: *
Address: *
Website:
Facebook Handle/ URL
Twitter Handle/ URL
Instagram Handle/ URL
Please select from below that which best describes the food you serve? *
Required
Please select what options you offer: *
Required
Please remember to upload your full menu and prices *
Required
Do you have facilities to take card payments? *
Required
Trade in alcohol is not permitted apart from at the official festival bar. Please confirm you will not be selling alcohol. *
Required
Please state events which highlight your past trading year: *
Is your food business registered with the appropriate environmental health office for your area? *
Required
Please confirm that you offer a smaller portion where possible *
UTSf does not permit the use of plastic bags, plastic straws or single use plastic condiment sachets, please confirm you do not use these products? *
Required
UTSf ensures that all traders use compostable, biodegradable packaging, serveware, cutlery, drinks holders and lids. Please confirm you agree to this? *
Required
Please confirm that all coffee, tea, cocoa and chocolate you serve is Fairtrade? *
Required
Please confirm that all your eggs and egg products are free range? *
Required
If you serve fish and meat products please confirm that all your all fish is sustainably sourced and all meat is ethically reared in Britain? *
Required
Do you use local produce where possible? *
Required
Is there anything else you would like to add about the environmental sustainability of your stall? *
Pitch Fees and Sizes
The cost of a food trader pitch at Underneath the Stars festival 2024 is a fixed payment of £900.00 + VAT.

A litter bond of £100 will also be charged, this will be reimbursed after you leave the site and your pitch is confirmed to be clean and tidy by a festival team member.

This fee includes 1 x 16amp single phase 24 hour power supply which can be accessed from Thursday 1pm until Monday 10am.

On success of your application the festival will issue you an Invoice in full payable by the 1st April 2023. Late payment may result in the withdrawal of the offer of a pitch.


Pitch size: This includes any additional pop ups, galley tents, gas bottle cage, guy ropes and storage vehicle. The site manager will allocate a three metre gap between all catering pitches to comply with fire safety recommendations

On site static vehicles: Space is limited so this should only be refrigeration and storage vehicles.


Exact FRONTAGE of pitch required (max 9m) including any additional prep areas, pop ups, galley tents, guy ropes and any fridge units. *
(in metres) - please do not add in unnecessary contingency, be as accurate as possible
Exact DEPTH of pitch required (max 9m) including any additional prep areas, pop ups, galley tents, guy ropes and any fridge units. *
(in metres) - please do not add in unnecessary contingency, be as accurate as possible
Pitch Layout *
Please describe clearly what your trading space consists of, including dimensions and orientation.
Stock Vehicles *
Please state the number and size of any stock vehicles required. Please note that UTSf reserve the right to determine the location of all stock vehicles. We are not able to guarantee that they will be immediately next to your stall.
Number of wristbands required (inc children): note wristbands are not transferable *
Required
If you require more than 4 wristbands, please state how many you require in total. These will be charged at a 50% trader discount rate.
Power Requirements
You can not bring your own generators onsite.

We provide a 16amp single phase 24 hour power supply which is included in your pitch cost. A larger supply can be arranged at an additional cost. The power supply can be accessed from Thursday 1pm until Monday 10am.The festival runs off renewable (green diesel) which is a biofuel.

We aim to get the power supply as close to your stand as possible, however, please ensure you have a minimum of 20metres of correct waterproof cable, adaptors, plugs and sockets for your requirement.
Please let us know your power requirements: *
Are you cooking with gas? *
Please confirm you have read the Festival's gas safety checklist - it can be found here  *
Required
Documentation
You will be required to submit all relevant documentation to trade at Underneath the Stars Festival 2023. Please ensure the documents you are uploading are current. We understand that by the time of the festival, you may have some documents that need renewing.

Please click on the link below to upload all relevant documentation.

- 

  • Public Liability Insurance

  • Employers Liability Insurance

  • Health and Safety Policy

  • Risk Assessment

  • Flame Retardancy certificates for marquees/pop ups

  • Pat Testing for equipment and trailer unit

  • List of proposed products and Price List

  • Environmental/Ethical Impact Statement (optional)

  • Gas Safe Certification

  • Fire Risk Assessment

  • Food Hygiene Certs

  • Local Authority Registered With

  • Personal Licence (For Off Sales)

  • Allergen Information


These documents will be reviewed by our Health & Safety officer and Retail Manager

https://www.dropbox.com/request/wbOjEc9dGIVvruX949bd

Once you are happy you have supplied us with everything, please submit and we will be in touch if we think you're a good fit for our event.

For more information please contact:
Fee Fitzsimmons-Holling - Retail & Customer Service Manager
traders@underthestarsfest.co.uk

Your Bank Details ( litter bond refund ) Name on account, Account no. Sort Code *
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