Club Event Equipment & Supply Request
Request for facility use and ICC equipment rentals.
PLEASE NOTE:  Your "Event Contact" listed below will receive a confirmation email once your event has been approved.  Hosting an event without approval may result in your club charter being revoked.
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Please Read
Use this form to request events for on and off the Cabrillo campus, or equipment for on campus events.  The form must be submitted 1 calendar week prior to the event in order for the event to be approved.  Only chartered clubs may request events/equipment.  Event request approval is based on space/equipment availability and is not guaranteed.
Club Advisors must be present for the entire event, so please discuss any and all events with your advisor in an official club meeting prior to your request.


Organization *
Event Name *
Event Date *
MM
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DD
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Start Time for Event *
Time
:
End Time for Event *
Time
:
Event Description & Purpose *
Estimated Attendance *
Event Location (Note Below for Off-Campus Events)
Space availability may be reviewed through the Astra Calendar  (Link here -
 https://astra.cabrillo.edu/AstraProd/Portal/GuestPortal.aspx)  If you select "Other," space approval is subject to the division office that oversees the desired area.

Additionally, all off-campus events require a completed Cabrillo Field Trip/Excursion Request form (http://www.cabrillo.edu/~jcarothers/extras/cabrillowaiver.pdf) be submitted to the Dean of Student Services' Office in SAC East 1 calendar week prior to the event.


Select One *
Equipment Request
Available equipment (Please note: equipment requested is subject to availability):
Pop-Up Tent/Canopy (7)
Umbrella (4)
A-Frames/Sandwich Boards (5)
Barbecue - propane not included (1)
Extension Cord (1)
PA System (1)
Open top Drinks cooler (1)
Large Jenga (1)
Giant Plinko (1)
Prize Wheel (1)
Popcorn Machine (2)
Cotton Candy (1)
Snow Cone Machine (1)
Chocolate Fountain (1)
Cornhole Game (1)

The requesting party is required to pick-up and return all requested equipment.  All equipment must be returned in the condition it was received in.  Any damage to requested equipment due to improper use and/or negligence will result in the club account being charged to replace the damaged equipment.
Please indicate below what equipment you would like to request and in what quantity
Please indicate what supplies you would like (if any). These items will not be provided if requested less than 3 days prior to the event.
Please Read - Sheriff Notification
If your event takes place outside the hours of 8am - 5pm Monday through Friday or on the weekend, you must notify the Cabrillo Sheriff's Office of your event.  The Sheriff's Office is located in Building 1185 between the football stadium and Delta High School.
By checking the box below, I acknowledge my responsibility to notify the Cabrillo College sheriff should my event require it. *
Required
Please Read - Food Sale Notification
The Cafeteria's Food Service must approve this request if the food sale event is scheduled to take place during their operational hours. This restriction only applies at the Aptos campus.  Requests are approved on a first-come-first-served basis.  Availability varies.
By checking the box below, I acknowledge my responsibility to notify the Cabrillo College Cafeteria should my food sale event require it. *
Required
Student Event Contact Name *
Student Event Contact Email *
Advisor Name *
Advisor Email *
Signature
By entering your name below, you are assuming responsibility for this event.  Upon review of your event request, you and your adviser will receive an email confirming the event approval.
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