Dear Region 8 Section Chair, OpCom member, Committee of R8 Chair, or invited guests,
Please note that the deadline for registration is Friday, 28 February 2025!
Section Chairs: Please plan to arrive on Friday, 4 April as there will be a Welcome Reception with the Hungary Section presentation and a cocktail at InterContinental Budapest in the evening at 18:00 h, followed by a dinner. Your departure should be scheduled for Monday, 7 April, or if you need to leave earlier, Sunday, 6 April in the afternoon/evening. Newly elected Section Chairs starting their office in 2025 are invited to arrive on Thursday 3 April, so they can attend an orientation session for the new Section Chairs in the morning Friday, 4 April 2025.
Members of the OpCom and the Committees of R8 (previously called R8 Subcommittees) are also invited to arrive on Thursday 3 April, to take part in the Committees in-person meetings in the morning on Friday, 4 April. Please note that this does not apply to the corresponding committees’ members.
Accommodation: Region 8 will cover the accommodation for (up to) 3 or 4 nights, only for the meeting dates, 3 or 4 April – 7 April 2024 (as explained above). Any additional nights outside the above dates in the InterContinental Budapest have to be arranged and paid for by the participants themselves using individual booking. The discounted prices are: single occupancy € 199.00 per night, including breakfast buffet and value added tax; double occupancy: 20€ will be added to the room rate for the breakfast of the second person.
IMPORTANT: Any hotel guest no-show or hotel rooms cancelations 30 calendar days or less before the meeting dates (3 March 2025 to 2 April 2025) will be charged 100% of the full booking value for the entire stay and no refund will be made. If you register and confirm your arrival/departure dates, but for any reason are not able to travel and attend, please inform us as soon as possible of the cancelation or dates changes, so that we can try to cancel the room in time. If the hotel charges us for not used rooms, this expense will not be paid by R8 and will be transferred to you.
Registration fees: Region 8 covers the registration fees only for the R8 Committee members and global IEEE guests/meeting presenters invited by the R8 Director. Additional Section representatives and other IEEE members are allowed to attend the meeting provided they register and pay a registration fee that covers the costs of: hotel meeting room PAX (including lunches on Saturday and Sunday), the Welcome Reception on Friday, the sightseeing tour and the Gala Dinner on Saturday. The registration fee is $400 for the attendees and $300 for their companions. Payment by a credit card using vTools Events is required before the deadline Friday,28 February 2025, at the following link:
Prior to your registration, you must acknowledge and accept the Terms & Conditions between IEEE and you when you register for any event or conference organized by IEEE. By registering for an event or conference organized by IEEE you are agreeing to comply with these terms and conditions. Should you not wish to accept the Terms & Conditions you should not register. You should read this document carefully at the following link:
https://www.ieee.org/conferences/event-terms-and-conditions.html
If you have any questions or need help, please feel free to ask me.
