***PLEASE CAREFULLY READ THROUGH THE REQUIREMENTS AND GUIDELINES AS THEY HAVE CHANGED***
UNDER EXECUTIVE ORDER 2021-08: COVID-19 VACCINATION, ALL CONTRACTORS, VENDORS AND VOLUNTEERS ARE REQUIRED TO BE FULLY VACCINATED IF THEY ARE ON-SITE OR IN-PERSON ON CITY OF SEATTLE PROPERTY. A LINK TO EXECUTIVE ORDER 2021-08 CAN BE FOUND HERE: (
http://clerk.seattle.gov/~CFS/CF_322104.pdf) TOGETHER WITH THE FAQ -- COVID-19 Vaccination Requirements for City Contractors and Volunteers
(
https://www.seattle.gov/Documents/Departments/FAS/PurchasingAndContracting/fas-pc-contractor-vaccination-FAQs.pdf)
ALL LIVE ALOHA VENDORS, VOLUNTEERS AND PERFORMERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS IN EXECUTIVE ORDER 2021-08: COVID-19 VACCINATION.
LIVE ALOHA VENDOR REQUIREMENTS AND GUIDELINES
A. APPLICATION PROCESS
1. All Vendor applicants must complete and submit an application.
2. All Vendors must pay all applicable application fees at the time of the application submission.
3. All spaces are assigned after a committee reviewing process. The acceptance of a Vendor application and booth assignment is at the SOLE discretion of the Live Aloha Hawaiian Cultural Festival Committee and the Vendor Coordinator.
4. A Vendor may cancel its application by email notification to the Vendor Coordinator at
cyndi@seattlelivealohafestival.com no later than August 20, 2022 for a refund of the Vendor fee less $50.00. No refund will be given if email notification is received after 12:00 midnight on August 20, 2022.
B. VENDOR BOOTH REQUIREMENTS AND GUIDELINES
1. ALL Food Vendors must obtain all applicable City of Seattle permits. See King County Public Health (
https://kingcounty.gov/depts/health/environmental-health/food-safety/food-business-permit/temporary.aspx) and Seattle Fire Department (
https://www.seattle.gov/fire/business-services/permits).
2. Set up and tear down of the Vendor booth space or tent will be conducted by Seattle Center staff.
2. Vendor load-in begins at 8:00 a.m. No early load-ins are permitted.
3. Vendor load-out begins at 7:15 p.m. No early load-outs are permitted.
4. Vendor is responsible for its own display and table coverings. All displays must remain in the booth space or tent.
5. Electrical power is available for an additional charge. Vendors requiring electrical power are responsible for providing
grounded extension cords and power strips.
6. Vendors must keep their booth neat and free of hazards.
7. Vendors must have an adult present in the booth at all times during all operating hours of the Festival.
8. Vendor must be operational during the Festival hours of 11:00 a.m. to 7:00 p.m.
9. Vendor is RESTRICTED from selling bottled water.
10. Vendor is RESTRICTED from selling ANY products with the words “Live Aloha” on them. Specifically any goods and
services pertaining to IC 025. US 022 039. G & S: Clothing namely, t-shirts, sweatshirts, visors, hats, caps, shorts, surf shirts, rompers, one piece baby undershirts, swimwear, cover-ups, and footwear. Live Aloha Festival Representatives will inspect each Vendor booth prior to the start of the Festival. Any of the items found for sale in violation of IC 0.265. US 022 039. G&S must be removed from the booth. If Vendor continues to sell these item(s), Vendor will be fined $1,000.00 and will be asked to immediately leave the Seattle Center grounds and the booth fee will be forfeited.
11. Vendor may not hang, tape, glue, staple, screw, nail or tack decorations or other material to Seattle Center property or equipment.
12. If Vendor causes damages to the Seattle Center grounds or in the Vendor booth space, Vendor will be held solely responsible for the damages and will be responsible to pay the Seattle Center for any loss or damage to the City of Seattle, the Seattle Center facility and/or its contents.
13. The Seattle Center and the Seattle Live Aloha Hawaiian Cultural Festival accept no liability for damage, loss or stolen goods and services sold by the Vendor. Vendor is expected to independently purchase appropriate insurance coverage for
the Festival.
14. The City of Seattle requires the Seattle Live Aloha Hawaiian Cultural Festival to collect from each Vendor a concession tax and Festival fee of 15% of the Vendor’s net sales . The concession tax and Festival fee will be collected by a Seattle Live Aloha Hawaiian Cultural Festival representative at 7:00 p.m. on the day of the Festival. The 15% concession tax and Festival fee may be paid in cash or by check made payable to the “Live Aloha”. Vendor will be provided a load-out pass when Vendor has been paid the 15% concession tax and Festival fee.
15. The Seattle Live Aloha Hawaiian Cultural Festival will obtain a tradeshow license to cover all Vendors that do not have a City of Seattle business license. The tradeshow license will cover ONLY the Seattle Live Aloha Hawaiian Cultural Festival. Each Vendor is expected to comply with all local, state, and federal laws and regulations regarding city, state and federal taxes.
16. Vendor must immediately inform Seattle Center staff or a Seattle Live Aloha Hawaiian Cultural Festival committee member of any accidents or incidents that occur during the Festival.
