Guadalupe Site Permit Request

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This online form is to request the use of an onsite facility at Guadalupe Elementary. Please fill out as much information as possible. Any additional information can be left in the comment section. Please contact the school admin to verify the space(s) are available before requesting a permit.

If your request is time-sensitive, please email <vicepresident.ghsc@gmail.co> to inform submission and deadline requirements.

Please do not email direct requests to Front Office Staff. You will be asked to complete this form.

Requestor Full Name *

Requestor Email *

Requestor Phone *

Facilities Needed (Please check off each area of Guadalupe needed for your event.) *

Cafeteria

Library

STEAM Lab

Upper Soccer Field

Lower Soccer Field

Upper Blacktop & Playgrounds

Lower Blacktop & Playgrounds

"A" Pod Classroom (please list classroom number or teacher name

"B" Pod Classroom (please list classroom number or teacher name

"C" Pod Classroom (please list classroom number or teacher name

"D" Pod Classroom (please list classroom number or teacher name

Kinder Pod Classroom (please list classroom number or teacher name

Lunch Table Area

Teacher Lounge

Restrooms Access

Garden

1st/2nd Grade Quad

Other:

Required

Event Name *

Official Event Date(s) *

Official Event Hours (HH:MM - HH:MM) *

Facility Use Date(s) [i.e. setup & breakdown dates included] *

Facility Use Hours (HH:MM-HH:MM) [includes set and cleanup] *

Type of Event *

Concert

Class

After School Event/Class

Fitness

Other (meeting, class, etc.)

Grade Level Activity or Event

During School Event

Variety Show

Evening Event

Performance

Other:

Required

Please briefly describe the purpose of your event. *

Do you require parking for this event. *

Yes

Maybe

Estimated Number of Attendees *

Are you dates and time flexible? *

Yes

Is this event a GHSC Sponsored Event? *

Yes

Equipment & Service Needs (in comments field list placement of each item) *

Access School Announcement System

Portable Speaker System

Cafeteria Chairs

Cafeteria Wall Tables (please list which wall units you want set down and if you need benches in comments)

Portable Folding Tables (only 5 available)

Project Screen in Cafeteria

Long Extension Cords

Garbage Cans (please list location to be placed in comments)

Flood Lights (only 2 available)

Projector along with cart

Cafeteria Stage Setup

Other:

Required

Janitorial (Custodial) Service Needed

No Janitor Needed (This is typically used when your are just requesting to use a Classroom, Makerspace or Library. These spaces are a no food zone.)

One Janitor Needed (This is typicall used when you are hosting an event where food is being served and your expected headcount is 100-250.)

Two Janitor Needed (This is typically used when you are hosting a large event where 250+ are attending the event.)

Clear selection

Will you have outside vendors bringing items or service on campus for your event? *

Yes (If Yes, please provide a list of vendors and the items being used on campus in the "Special Request" section below.)

Additional Comments: This comment section should be a description of how the event is layed out, details on outside vendors coming onto campus *

Setup Comments: This comment section should be a detailed desciption of the setup process for your event, especially noting the needs or tasks required of the custodial team. *

Submit

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