RSVP for Fall Annual Meeting 2022

AIA Annual Meeting:  Sunday, September 18th, 2022, 1:00 – 5:00 PM

2 part registration:

1.)  Sign up your delegate for voting privileges at https://forms.gle/xmuoXyiX257WmWUM9 

  • Only 1 voting delegate per organization - see below

2.). Register for the meeting: https://attendee.gotowebinar.com/register/3696672867551468299

  • Multiple people can attend the meeting per organization, but only 1 can vote.

The AIA annual meeting will take place on Sunday, September 18th at 1:00pm. We will be utilizing a virtual meeting format through GoToWebinar and voting through Competition Suite. In order to utilize the Competition Suite voting process, each organization will need to RSVP to the meeting so the EBOD can set up your designated staff member in the system to represent your organization as the "delegate." A person may only represent one organization, so if you are the director of multiple organizations you will need to make sure you have another person in place to represent your other group. (A reminder that votes are counted per organization, not per unit. If you have both a guard and a percussion unit under your school name/membership you will only be able to cast one vote for the organization). Your choice for delegate MUST be listed in your competition suite staff list in order for the EBOD to select them through the program, and all delegates must attend the online GoToWebinar meeting for their vote to count. RSVPs for the Annual meeting must be turned in by 11:59pm on Saturday, September 17th in order for us to have time to input the data into Competition Suite.


*How to add a staff member to your competition suite account:

1.) Have an administrator of your account logon to www.competitionsuite.com

2.) Click on your group name on the left-hand side of the screen.

3.) Click on "Staff Management" along the top of the screen

4.) Enter staff email address and then click "Add staff member"


*How to vote in competition suite during the meeting:

1.) Open Competition Suite in a web browser (either a mobile or desktop web browser will work, however the app will not work)

2.) At the top of your Overview home screen you will see "AIA Annual Meeting 2022" and then your organization's name listed below - click on "Launch Ballot"

3.) Your screen will show "There are no open items to vote on!" until the EBOD triggers the voting process during the meeting. When voting is open you will see the options "Yes, No, and Abstain." Please select your vote for your organization by clicking your response to the proposal on your screen. You will have the ability to change your vote until the EBOD closes the vote for each proposal.

4.) Votes are automatically tallied by the competition suite software.


If you have any questions about this process please contact your regional president - carly.philp@atlanticindoor.org (North) or les.simms@atlanticindoor.org (South)

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Name: *
Email Address: *
School/Organization you are representing: *
Each member in "good standing" will be allowed one voting delegate per organization.  By checking the box below, you are affirming that you are authorized to act as a voting delegate on behalf of the group selected. *
Required
By checking below, you are indicating that you understand that as a voting delegate you must be in attendance on the GoToWebinar platform for the meeting. *
Required
A delegate may only represent one organization, so if you are the director of multiple organizations you will need to make sure you have another person in place to represent your other group.  This is also a reminder that votes are counted per organization, not per unit. If you have both a guard and a percussion unit under your school name/membership you will only be able to cast one vote for the organization. *
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