Marching Band Attendance Form

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Marching Band is so much fun it's sometimes easy to forget our attendance policy. However, it is critical for students to attend all rehearsals in order not to fall behind other students. We understand that occasionally significant conflicts occur, potentially forcing a student to miss a portion or all of a rehearsal. Please fill out this form prior to any such unavoidable absence. In case of any unanticipated emergency absence, please fill it out at the first available opportunity. Please fill out this form for EACH rehearsal (or portion thereof) that you will be missing. Only one rehearsal/portion thereof may be excused per each form. Please note that filling out this form does NOT mean that your absence from class is excused. It does mean that you have correctly followed the procedure to communicate the absence and may have the opportunity to make up the missed time if your absence is approved. (Responses)

Email *

First Name *

Last Name *

What is your ID number? *

Select your section *

What is a parent phone number? *

What is the date that you will be missing rehearsal or performance? *

YYYY

If you will be late to rehearsal, what time will you be arriving?

Time

If you will be leaving early, what time will you be departing? (counts as being late)

Time

Rehearsal Attendance Procedures

Attendance will be taken at the beginning of every rehearsal and performance. Tardy students and those departing early must check in with their Section Leader and/or Drum Major to ensure they are not marked absent for the entire rehearsal. Please know tardiness is unprofessional and three tardies equal 1 (ONE) unexcused absence, regardless of reason. West Aurora High School Activities, the Department of Bands, and the WAHS Band Boosters will not be responsible for payment refunds toward travel or membership due to attendance issues. Please see below for more clarity concerning excused and
unexcused absences. Students can only miss a performance for a sporting event if it is a varsity match or a single elimination tournament.

Tardy/Departing Early (times below will round up)

30 Minutes – 1 Tardy/Departing Early 60 Minutes – 2 Tardies/Departing Early
90 Minutes – 3 Tardies/Departing Early=1 unexcused absence
Note: 3 tardies or early departures equals 1 unexcused absence

Examples of Excused Absences

Personal illness, college visits (1 rehearsal only – with proof of attendance), special West Aurora High School
events, emergencies with provided documentation. Other absences may be reviewed on a case-by-case basis.
Excused absences: Requests for an excused absence can only be approved by band faculty/staff via email or
written note from a parent or guardian. Requests should be submitted no later than one week before the
expected absence unless an emergency arises.
4 Excused Rehearsal Absences – Loss of Marching Band Letter or Chevron
5 Excused Rehearsal Absences – LOSS OF TRAVEL PRIVILEGES WITH THE BLACKHAWK BAND
6 Excused Rehearsal Absences – Removal from the ensemble

Examples of Unexcused Absences

Work or work related, vacation, birthdays, college visits on performance days and pre-performance rehearsals,
lack of transportation, homework, homebound punishment, school club or activity, outside activities
**Missing a rehearsal immediately prior to a performance will result in being pulled from that
performance. You must still attend that performance or unexcused absence consequences apply.**
2 Unexcused Rehearsal Absences – Loss of Marching Band Letter or Chevron
3 Unexcused Rehearsal Absences/1 Unexcused PERFORMANCE Absence – LOSS OF TRAVEL with the BMB
4 Unexcused Rehearsal Absences/2 Unexcused PERFORMANCE Absences– Removal from the ensemble

** Two excused rehearsal absences are equivalent to one unexcused rehearsal absence.** The Director
reserves the right to remove any member of the ensemble for egregious behavior.
**Marching Band Letters and Chevrons will be awarded after the Memorial Day Parade**

Your absence would fall into which catergory? *

Excused (College visit, illness, WA sponsored event, emergency)

Unexcused (work, birthdays, vacation, college visit on performance days, no ride, homework, grounded, club or activity meeting, outside activity)

Late

Other:

What is the reason that you will be missing rehearsal or the performance? *

Send me a copy of my responses.

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