Thank you for inquiring about using the Community
Table at the Comox Valley Farmer’s Market. The purpose of this table is to help
build our community by having groups share and disseminate knowledge. We have room for one Community Group per
market. During the summer season we also
have a Wednesday and Sunday Market.
Below is some information that you need to know BEFORE
you book your spot.
1.
The market
manager/or Designate will schedule the community groups on a first-come, first-
assigned basis.
2.
You are
required to set up prior to the opening hour and remain set up until closing
hour. No moving vehicles are allowed to
be on the venue grounds from 30 minutes before opening until 15 minutes
after closing. A bell will ring at
this time letting you know it is time to tear down. The market open and close times are as
follows:
Saturday 9-1
Wednesday 3-6
Sundays 10-1
3.
If you supply your
own tent please note that every tent, including the Community Table tent is required to be properly equipped. Every
market day, no matter the weather, all canopies and umbrellas are required to
have sufficient weight on the 4 corners of the stall to keep the cover in place
during windy conditions. Sufficient weight is considered to be a minimum of
25lbs per corner or two 5/16” x 10” tent pegs per leg. In the case of
umbrellas, a heavy metal base in addition to 25lbs of weight is
sufficient. On occasions when the market is moved temporarily to a
location where tent pegs cannot be used, and weights will be required. If
you do not have sufficient tent weights/pegs you will not be permitted to set
up.
4.
You are
responsible for cleaning up their stall area before leaving the market. Whether or not the tent is already set up
when you arrive, we do ask that you help by taking it down and putting the tent
and table by the Information Desk.
5.
You are
responsible for supplying their own water and garbage can, if required.
6.
Soliciting is not permitted at the market. We want to create a market atmosphere
that is inviting to both our customers and to vendors and feel soliciting of
any kind is disruptive. Soliciting can
be unwelcomed, detracts from the positive energy, open and hassle-free
environment and, ultimately, be a deterrent for attending the market. We ask that you
stay behind your table and are not roaming about soliciting customers. Let the customers come to you. If you are found to be soliciting, you will
be asked to stop immediately. If soliciting
continues further actions may be taken including but not limited to asking you
to leave the market or barring your group from using the Community table in the
future.
7.
All Members,
Staff. Vendors, Volunteer and Community Table Participants are expected to
treat each other and the public with respect.
8.
A table fee
must be paid at each market. In the
case of Community Groups, the table fees are a donation based on what the
organization can afford and typically ranges from a minimum of $5 to a maximum
$200. It is important to note that
farmers’ market vendors pay a minimum of $20 per week. Also remember that Market Staff spend time to
vet, coordinate and ensure market rules are policies are followed for each
Community Group. For small non-profits we recommend $20 and for larger groups
including for profit businesses and government organizations we recommend a
minimum of $40. Please pay this Table fee at the Information
Desk. A receipt can be provided if
needed. Let Staff know at the time of
payment.
9.
Community
groups are not permitted to sell products or services from their table,
but they may accept donations.
10.
So that we can accommodate as many Community Groups
as possible we ask that you do not select multiple dates in a row per market
and that you select no more than 3 dates per market per year. Exceptions may be made if there are dates
still available or if there is a cancelation.
11.
Depending on
the number of vendors attending the market, Community Table participants many are
not able to have their vehicle behind the booth. Please be prepared to vend without your
vehicle.
12.
All vehicles
not on the field must be parked as far away from the entrances as possible so that
our customers have adequate spaces to park.
Ask the General Manager if you are not sure where to park.
13.
Dogs are not
permitted at the market with the exception of service dogs.
Note that if
you are not the one on site during the market that all personnel operating your
booth are familiar with the above rules.
If needed a
tent and table can be provided as long as they are not required for the market
that day. Let the General Manager know
if you need the tent and/or table.
Please bring your own chairs. We
ask that if you borrow equipment from us that you please treat it with respect
and that you return it to the Information Booth at the end of the market.
To apply for
a spot fill in the Community Table Application Form below.
If you have any
questions during this process or cannot make your scheduled time, please don't
hesitate to contact us. The General
Manager can be reached at info@cvfm.ca .