Union Event Booking Form 2022/23
This form is for student Club committee members to book activity within the Union building on behalf of your Club, Society or Sports Team. These are activities or events which take place in Studio (upstairs bar) or Venue (downstairs venue space).

When planning your event, remember to speak to the Union for support with organisation or finance. Often a large scale event will require an event planner, visit https://www.stirlingstudentsunion.com/clubssocieties/forms/ for this.

All bookings require at least 14 working days notice and this does not include weekends/bank holidays. Once we receive your form we will be in touch to confirm your booking or ask for further information/a meeting. 
 
There are a number of regular events booked into Venue that we accommodate already. Please detail the full event info in the any other comments section.

Please note that your booking is not confirmed until you have had email confirmation from a member of the Union team outlining that it can be accommodated.  

“By submitting your details, please be aware that the Union will treat your data in accordance with its privacy policy available at www.stirlingstudentsunion.com/privacy

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Name of Club/Society/Sports Team *
Name of Event *
Date of Event  *
MM
/
DD
/
YYYY
Your name *
Your email address *
Your telephone number *
Description of event - what/why. *
Please give exact details of what you are planning to do, why you're doing it and if it has a purpose such as fundraising.
Proposed location *
Please select where you would like to host your event
Equipment required *
Please check as many as you will require. Note that the projector and screens are Venue only.
Required
Decoration
If your event involves decor, please detail it below. Please note blue tack/sellotape cannot be used anywhere.
Have you had training on how to use the decks for Studio? *
If you have been trained in the past, you are not required to be re-trained. If not, we will be in touch to arrange this ahead of your event.
If booking Venue, have you had training on how to use the DJ equipment in Venue? *
If you have been trained in the past, you are not required to be re-trained. If not, we will be in touch to arrange this ahead of your event.
Approx number of attendees *
Access time *
This is the time you need access to the booked area to set up.
Time
:
Start time of event *
This is when you are open to attendees
Time
:
End time of event *
This is when your event will end.
Time
:
Bar
Any bookings made will have access to the Studio bar.

Under no circumstances may you bring your own alcohol into any of the areas, failure to adhere to this rule will result in serious action against your club. It is an offence under the Licensing Act Scotland (2005).
Confirmation
Once you submit your booking, we will review it and be in touch with your confirmation or to ask you for more info/a meeting.
Any further questions/comments
Submit
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