2023-24 ACP STUDENT ENROLLMENT FORM (ACP Program Parent/Guardian - Student Enrollment Agreement)
FORM 1 OF 4 OF ACP STUDENT REGISTRATION PACKET 
TO BE COMPLETED BY PARENT/GUARDIAN FOR EACH CHILD BEING ENROLLED IN ACP PROGRAM

All information regarding the MPVA ACP Program can be found on our website at mpva.membershiptoolkit.com/AFTERCARE-2023-PAGE1


Parents/Guardians: To begin enrollment, enter preferred email on the line below.
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PLEASE TYPE THE FIRST/LAST NAME OF THE STUDENT ENROLLING IN THE 2023-24 ACP PROGRAM.    *
2023-24 ACP MISSION STATEMENT/PROGRAM DISCRIPTION
This Parent/Guardian - Student Enrollment Agreement has been updated as of August 2023 to reflect current changes and updates in the ACP program and supersedes and replaces any previous enrollment agreement.
 
I. MISSION STATEMENT
The MPVA PTO Morning/After Care Program ("ACP") is dedicated to offering a secure and inclusive environment for your student during the hours preceding and following every official school day. This initiative is managed exclusively by MPVA PTO volunteers and operates independently from Meyerland PVA Middle School and the Houston Independent School District (HISD). The overarching purpose of MPVA PTO encompasses both addressing community needs and maintaining a consistent funding source to continue our mission of supporting MPVA educators, staff and all students at MPVA.

The ACP staff and administrators are unwavering in their commitment to student safety; diligently implementing policies and protocols to this end. By entering into this agreement, Parents/Guardians and students mutually commit to upholding these measures, which are integral to maintaining a secure atmosphere. It is important to note that non-compliance with this agreement may lead to the immediate removal of the student from the program. Removal decisions are solely and exclusively at the discretion of the ACP Program Director.

II. PROGRAM DISCRIPTION

A. OVERVIEW
To provide clarity regarding any Parent/Guardian expectations, it is essential to understand that the primary purpose of the ACP program is to offer affordable on-campus childcare services before and after school hours. Any additional programming beyond this fundamental mission may be subject to restrictions imposed by district regulations or constrained by staffing capacities.

1. Homework Focus: Students are encouraged to utilize the time for homework completion, supported by dedicated teachers who are available to provide guidance and assistance.

2. Consistency and Routine: The program maintains a structured daily routine, aiding students in establishing productive habits and managing their time effectively.
 
B. STAFFING
ACP staffing will consist exclusively of dedicated MPVA educators, who bring their expertise and commitment to ensuring a safe and enriching environment for your students. As we finalize the teacher commitments, rest assured that the program will benefit from the collective experience and dedication of our esteemed teaching faculty.

Please be aware that the ongoing teacher shortage may influence the availability of enrollment slots for the program. While this situation is beyond the control of the PTO, we are actively monitoring it. Our utmost priority remains maintaining a safe environment for students and teachers, in accordance with applicable Texas law. We sincerely appreciate your understanding and patience as we diligently work to ensure the best possible care and educational experience for your children.
 
C. INCLUSIVITY
The ACP program is open for registration from all students currently enrolled at MPVA, provided that Parents/Guardians and students adhere to established protocols and fee policies. Special needs and/or disability does not restrict any student from enrollment, provided that reasonable accommodations can be made.
 
Parents/Guardians are not required to disclose any needs or disabilities; however, the ACP program may face limitations in accommodating needs that may not be clearly evident. Parents/Guardians are encouraged to participate in open dialogue with the program director and staff. ALL CONVERSATIONS REMAIN CONFIDENTIAL. The ACP Program seeks a collaborative approach that will enable everyone to explore all potential solutions that align with a child's specific circumstances. Please reach out to the Program Director at (treasurer@mpvapto.com) with any concerns or questions.
 
ACP strives to accommodate every student; however, there may be instances where specific needs may extend beyond current staffing capacities or ability. In these circumstances, students may be admitted to the program as soon as such staffing is available. Families will be promptly notified once these staffing conditions have been met.

Our overarching goal remains steadfast: to foster inclusivity in partnership with families, creating a nurturing environment that optimally supports each student.

D. PROGRAM CHANGES AND UPDATES

ACP consistently seeks solutions to streamline and improve program procedures and administration. New procedures may come on board and/or be modified throughout the year with the intent of simplifying systems for families and staff. Any change will be communicated by email to families and staff. Comments and suggestions are always appreciated and may be emailed to (treasurer@mpvapto.com).

The administration of the ACP program is managed solely by PTO volunteers. The ACP Program Director is an uncompensated MPVA PTO VOLUNTEER. ACP matters and accounts are typically managed during late evening hours after volunteers fulfill their own professional and personal family responsibilities. This may cause a delay in response. Your patience and understanding are greatly appreciated

(a copy of the 2023-24 ACP Parent/Student Policies and Procedures can be found on the Membership Toolkit Website here:


II. ACP POLICIES 2023-24

A.  DAYS/TIMES OF OPERATION

The ACP program is open exclusively on school days throughout the HISD academic calendar year, beginning in August and ending in June. The program is not open on weekends, during HISD school holidays, spring or summer break, or any day that school has been cancelled by HISD administration or other governing body.
 
B. COMMUNICATION

ACP seeks to maintain consistent and open communication with Parents/Guardians with, but not limited to, the following methods:

1. Student Accounts/Google Drive accounts:
ACP is currently in the process of reviewing different software solutions for ACP program administration and Student accounts. Parents/Guardians will be informed once this has been established and online. Until that time, every student (siblings will have a shared Drive) will have a Google Drive account assigned to them. Billing statements and tax documents will be sent here.
 
2. Email:
Notices and other information will be sent by email from treasurer@mpvapto.com. Emails will be sent to the address provided on the Student Information Form. If Parents/Guardians would like emails also sent to additional accounts, please contact the program director at the address above.
 
3. REMIND APP:
Parents/Guardians are required to download/join the REMIND APP which can be found online here  (REMIND APP SIGN UP) or in the app store. The ACP group link will be emailed to Parents/Guardians when enrollment has been completed and accepted. This app is required so that ACP Staff/Admins can send emergency communication and instructions (severe weather/lockdown/school closures) to families in ACP as QUICKLY AS POSSIBLE. (Outside of emergency situations, staff will not be monitoring the app.)
 
C. LATE START/CANCELLATION

1. SCHOOL CANCELED:
If HISD cancels school, and/or closes its buildings, because of adverse weather, or any other reason, ACP will also be closed/cancelled. Any HISD school closure/delay also includes ACP.

2. LATE START:
 If HISD has a late-start because of adverse weather or other such event, ACP will not open for the morning session.
 
3. UNSCHEDULED EARLY CLOSURE:
If HISD cancels school after the school day has begun, ACP will also need to close. Parents/Guardians are required to pick up students immediately (no later than one (1) hour from the official announcement.   If Parent/Guardian cannot be contacted and/or does not arrive within the time allotted, in accordance with HISD policy, local authorities may be contacted to pick up student.

D. EMERGENCY PROCEDURES

In the event of an emergency, the following procedures are in place to ensure the safety of students and staff:

1. Evacuation/Lockdown:
Staff members are responsible for moving students quickly and quietly to the designated safe area. Emergency evacuation & relocation diagrams are in areas specified by local authorities. In some circumstances, Parents/Guardians may be called to pick up their students. 

2. Medical Emergencies:
In a life-threatening emergency, 911 will be called before Parents/Guardians. In the event of other medical emergencies, staff will take necessary steps in obtaining care for the student then attempt to contact Parents/Guardians.
If the Parents/Guardians are unable to be reached, staff will call 911. Our primary objective is to obtain medical treatment. In case of emergency, transportation to a hospital will be via an emergency vehicle. Parent/Guardian shall complete and submit an ACP EMERGECY WAIVER as part of the Registration Packet: ACP EMERGENCY WAIVER FORM
 
E. HOMEWORK POLICY

After student check-in, teachers will encourage students to complete homework for the first hour. During this time, students may be asked to be respectful of their peers and keep their voices down/use headphones.
It is your student’s sole responsibility to complete their individual homework assignments. If homework help is needed, encourage your student to ask staff for assistance. Information regarding tutorial programs may be found on the main Meyerland PVA Middle School website and beyond the scope of ACP.

F. MEALS

Meals are not provided by ACP. However, afternoon care meets in the cafeteria and students may get afternoon meals as provided by MPVA Middle School cafeteria. Morning care dismisses to cafeteria breakfast session.
 
Students may also bring their own meals/snacks. Please remind your students to clean up behind themselves.

HAS PARENT/GUARDIAN/STUDENT READ AND UNDERSTOOD THE 2023-24 ACP POLICIES REGARDING TIME/DAYS OF OPERATIONS/COMMUNICATION/SCHOOL CLOSINGS/EMERGENCIES/HOMEWORK/MEALS ?
 *
Required
III. 2023-24 ACP PROCEDURES 

A. CHECK IN/CHECK OUT PROCEDURES

1. student procedure:
Each student will be issued an individual QR code to be scanned upon daily arrival. This code should be saved on their phone or Chromebook.
 
Students without QR Code will NOT be admitted and Parents/Guardian will be contacted for immediate pick up. If Parents/Guardians cannot be reached and/or does not pick up within one (1) hour, local authorities will be contacted.

Students are required to ensure they have been checked in. If a student leaves ACP for another activity (Tutorials/sports/spirit events, etc.), they MUST have their code scanned again and inform ACP staff of destination.
 
Student failure to scan check-in QR Code will result in removal from program after three (3) incidents.
 
2. Parents/Guardian/Designated Adult procedure:
Each Parent/Guardian/Designated Adult will be given an individual QR Code. Each Parent/Guardian/Designated Adult will have their OWN code assigned to them and are not to be shared. Students will not be released until adult code has been scanned and verified.

Any failure of Parent/Guardian/Designated Adult to scan code will result in removal from program after second (2nd) incident.

3. Drop-In procedure:
For Drop-In students, Parents/Guardians must pre-pay on the Membership Toolkit website. ACP PAYMENTS 
Students will only be admitted with a copy of paid/completed Drop-In receipt. Parent/Guardian/Designated Adult must provide a copy of the same receipt at pick-up. (Screenshots/emails are acceptable for students and adults.) (ACP PAYMENTS)

Zelle payments will NOT be accepted for Drop-In.

Drop-In Parents/Guardians are also required to submit the Registration packet found on the MPVA PTO Membership Toolkit website (ACP PAYMENTS). Any student arriving as a Drop-In on a second occasion will not be admitted if the Registration Packet has not been completed and submitted. Parents/Guardians will be contacted for immediate pick up. If Parents/Guardians cannot be reached and/or does not pick up within one (1) hour, local authorities will be contacted.

Any student that otherwise arrives without required documentation or QR CODE: Parents/Guardians will be immediately contacted and required to submit payment/registration through the Membership Toolkit website. If Parents/Guardians cannot be reached and/or does not pick up within one (1) hour, local authorities will be contacted.

B. HOURS OF OPERATION

ACP is staffed by MPVA teachers, after completing their entire workday. Please be respectful of our teacher’s time and pick up students promptly.

1. hours of program:
Morning Care starts at 7AM and ends at morning bell.
Afternoon Care starts at 4PM and ends at 6PM.

2. late policy:
There is a ten (10) minute grace period for pick up. At 6:11PM the Parents/Guardian is late. Parents/Guardian will be notified by email of any late pick up.

There are no fees for late pick up. After three (3) late pick-ups, students will be removed from the program. No Refunds will be issued. 


HAS PARENT/GUARDIAN/STUDENT READ AND UNDERSTOOD THE 2023-24 ACP PROCEDURES REGARDING STUDENT CHECK IN/PARENT PICK UP/DROP IN PROCEDURES/LATE PICK UP POLICY? *
Required
   IV. 2023-24 ACP PROGRAM FEES AND POLICIES

ACP FEE LIST 2023-24

MORNING/AFTERNOON CARE: $180 monthly (all inclusive).
Registration Fee: $75
Drop-In Fee: $75 per day (includes Registration Fee)
 
MONTHLY INCLUSIVE RATE
The monthly fee is $180, regardless of session/days attended/holiday/closures. There is no prorated fee. This fee has been calculated to cover the costs of staffing and may be revised, with notice, at any time.
 
REGISTRATION FEE
The $75 Registration Fee includes the fees for August and June of the 2023-24 school year. This registration fee is to cover costs associated with accounting and student tracking procedures. Registration Fees apply to every student, including siblings.

Any outstanding balances must be cleared before any student will be admitted to the 2023-24 ACP program.

DROP IN FEE
Drop-In Fee: $75 per day (includes Registration Fee)
At the third (3rd) Drop In within the same calendar month, student accounts will be adjusted to monthly rate for that month and any following months until parent/guardian notifies program by email at treasurer@mpvapto.com of student cancellation.
 
FEE WAIVER POLICY
Any fee waiver is at the SOLE discretion of MPVA-PTO and limited to any funds remaining after all ACP financial obligations have been met or forecasted to be met.
 
ACP exists to provide low-cost childcare to the MPVA community and as a sustainable revenue source for MPVA PTO’s mission to serve all students and staff at MPVA Middle School. The ACP program is one of the funding sources for MPVA PTO sponsored student activities and events, including class field trip waivers.
 
 Non-PTO funded grant/child care subsidies time on the MPVA PTO website under the ACP program page.
 
STUDENT ACCOUNTS
Student account statements will be posted on the student’s individual Google Drive every month. Tax Statements will be posted at the END of January and at the END of the last month of the school year. 
Statements may be requested at any time by email to treasurer@mpvapto.com. Please be mindful that all accounts are managed by an MPVA PTO VOLUNTEER and may have a delayed response during the active school year. Any requests during school holidays or break will be addressed once school resumes.
 
ACP staff will not have access to ANY INFORMATION regarding student accounts or payments at any time. ACP staff will never discuss student accounts and/or payments with parents/guardian or students. Per HISD regulations, ACP staff will never accept any payments for the ACP program. Any request for account information should be directed to treasurer@mpvapto.com.

HAS PARENT/GUARDIAN READ AND UNDERSTOOD THE 2023-24 ACP POLICY FOR PROGRAM FEES? *
Required
V.  ACP PAYMENT PROCEDURES

PAYMENT DUE DATE
Monthly Fees are due, in full, on the second Tuesday of every month. 

Students are considered enrolled until Parents/Guardians inform ACP of any attendance change/voluntary removal  by email at treasurer@mpvapto.com. Student absence will not signal a voluntary removal of a student from ACP. Parents/Guardians are responsible for all monthly fees accrued until written cancelation. (Students that have been removed by ACP and/or by parent/guardian written notice will have accounts closed at the end of that current calendar month. No refund will be issued for month of removal.)
 
ACCEPTED METHODS OF PAYMENT
Monthly payments may be paid by credit/debit card on the MPVA PTO Membership Toolkit page (ACP PAYMENTS) or through Zelle at treasurer@mpvapto.com. Zelle payments MUST include student name and “ACP” on memo section.

Drop In payments are ONLY accepted through the MPVA PTO Membership Toolkit page.
 
Cash or check will not be accepted. In accordance with HISD regulations, ACP staff will never accept any fee payments
.
LATE PAYMENTS
Accounts are delinquent after 30 days. Students will be removed from the program after an account has remained delinquent for 45 days. In unusual circumstances, a payment plan may be set up. To discuss options, contact treasurer@mpvapto.com.
 
DELINQUENT ACCOUNT POLICY
1. PTO Sponsored Student Activities: Any delinquent student account may result in student being ineligible to participate in any MPVA PTO sponsored activities, including field trips.
 
2. Debt collection: Unsettled account balances may be pursued through any and all debt collection methods available.

HAS PARENT/GUARDIAN READ AND UNDERSTOOD THE 2023-24 ACP PROGRAM PROCEDURES REGARDING PAYMENT AND DELIQUENT ACCOUNTS? *
Required
VI. 2023-24 ACP SAFETY PROCEDURES AND POLICIES

ACP has established the following procedures for student and staff safety and will continue to evaluate/modify these procedures in the interest of student and staff safety.

A. STUDENT TRACKING SYSTEM

The student tracking system utilizes QR Codes to monitor student locations and ensure safe pick-up procedures.
 
1. Student QR Code
2. Parents/Guardian QR Code
 
B. EMERGENCY PROCEDURES

1. Evacuation/Lockdown:
Staff members are responsible for moving students quickly and quietly to a designated safe area. Emergency evacuation & relocation diagrams are located in building areas specified by local authorities. In some circumstances, Parents/Guardians may be called to pick up their students.
 
2. Medical Emergencies:
In a life-threatening emergency, 911 will be called before staff will attempt to call Parents/Guardians. In the event of any other medical emergencies, staff will take necessary steps in obtaining care for the student before any attempt to contact Parents/Guardians.
 
If the Parents/Guardians are unable to be reached, staff will call 911. Our primary objective is to obtain medical treatment for the student. In case of emergency, transportation to a hospital will be via an emergency vehicle. Parents/Guardians are required to submit an Emergency Authorization Form as part of the Registration Packet. (ACP EMERGENCY WAIVER)

C. STUDENT MEDICATIONS

During the times of Morning or After Care, the school nurse may not be on campus. Any student in ACP may take their own medication, provided they have any authorization to do so. Parents must include this information on Student Info Form. 

 If your student requires medication during the times of the ACP program, but unable to self-administer, please include this on the Student Info form and email treasurer@mpvapto.com to discuss any specific student need. All discussions will remain confidential. ACP is committed to providing any reasonable accommodation within the ability of staff and administration. 

If your student uses an inhaler or epi pen and is comfortable with self administering, please note on Student Info Form. If your student has an epi pen but has never used it or is not comfortable self administering, continue to have student carry it and email treasurer@mpvapto.com so staff can be made aware that your student may need assistance. CLICK HERE FOR ASTHMA/ALLERGY FORM
 
Please email treasurer@mpvapto.com if you have any concerns about your student’s medications.
 
D. CODE OF CONDUCT

The HISD Code of Student Conduct will be adhered to ensure the safety of all students. Students will be immediately removed from the program for the remainder of the school year, should disrespectful or unsafe behavior be directed towards a student or staff member, either by a Parents/Guardia or student. A Zero Tolerance Policy will be enforced. Parents/Guardians and students are responsible for reading and understanding the expectations of the HISD Code of Conduct received during the first week of school from student’s homeroom teacher. It can also be found here HISD CODE OF CONDUCT
This document contains the updated procedures and policies for the 2023-24 ACP program. These procedures and policies are in place for student and staff safety and program accountability. Parents/Guardians/Students agree to follow such procedures and policies and any refusal by action or omission will result in immediate termination from the program for the remainder of the 2023-24 school year. Family/Student/Sibling requests for enrollment for any future school year may also be denied.
 
E. REMOVAL FROM PROGRAM

Students may be removed from ACP under, but not limited to, the following conditions:
1. non payment, including unpaid balances.
2. late pick ups
3. Parents/Guardian and/or student’s failure to follow policy
4. incompatibility
5. misconduct

HAS PARENT/GUARDIAN/STUDENT READ AND UNDERSTOOD THE 2023-24 ACP PROGRAM SAFETY PROCEDURES AND POLICIES? *
Required
VII. CONFIDENTIALITY POLICY & GRIEVANCES

A. CONFIDENTIALITY

The ACP program holds the utmost regard for the duty to maintain the confidentiality of all individuals connected with the Morning/After Care Program. Parents/Guardians must fully comprehend the implications inherent to this shared obligation. Parents/Guardians are required to acknowledge that the Confidentiality Policy extends not solely to their own student or family, but encompasses all students, families, and staff affiliated with the ACP program.

Any Parents/Guardians that divulges information deemed confidential, exerts undue pressure upon staff or other Parents/Guardians to acquire information beyond their purview, shall be deemed in breach of the Confidentiality Policy. Such actions will result in immediate removal of their student from the program.
 
B. GRIEVANCES

The ACP program operates under the sole and exclusive authority of the MPVA PTO, a distinct and private entity separate from MPVA Middle School and the Houston Independent School District (HISD). Nonetheless, any incidents involving student and/or Parent/Guardian misconduct may also be reported and documented by MPVA Middle School and HISD. Any decisions regarding admission or removal from the ACP program are SOLELY within the discretion of MPVA PTO.

Should any Parents/Guardian have questions or concerns regarding their student's experience within the ACP program, contact the ACP program director at treasurer@mpvapto.com, or the MPVA PTO president at president@mpvapto.com.


HAS PARENT/GUARDIAN READ AND UNDERSTOOD THE 2023-24 ACP PROGRAM CONFIDENTIALITY AND GRIEVANCE POLICIES? *
Required

PARENT/GUARDIAN ACKNOWLEDGEMENT:

To Acknowledge that Parents/Guardians HAVE READ, UNDERSTAND, AND ACCEPT this 2023-24 UPDATED ENROLLMENT AGREEMENT, Parents/Guardians must type their full legal name on the  line below. 

 *

STUDENT ACKNOWLEDGEMENT:

To Acknowledge that STUDENT HAS READ, UNDERSTANDS, AND ACCEPTS this 2023-24 UPDATED ENROLLMENT AGREEMENT, STUDENT must type their full legal name on the line below. 

Parents/Guardians, it is your responsibility to assure your student’s understanding of this agreement.

*
A copy of your responses will be emailed to the address you provided.
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