MEETING ROOM POLICIES AND PROCEDURES
Email chamber@naperville.net with any questions


MEETING ROOMS:
•  Calamos Conference Room seats up to 50 people
•  Executive Conference Room, seats 7 people


CDC GUIDELINES:
By signing this agreement, your group agrees to abide by the current CDC health guidelines regarding masks, etc.

USE AND CARE OF THE FACILITY:
1.  Meeting attendance must not exceed the stated capacity of each room.
2.  The meeting room and rest rooms must be left in the condition in which they were upon arrival or a fee of $100.00 will be charged to the credit card on file.
3.  Access and use of kitchen facilities are available for the Calamos Conference Room only.
4.  All waste material should be disposed of in the containers provided.
5.  Smoking is not permitted in the building.
6.  No alcohol is allowed on the premises.
7.  Nothing is to be fixed permanently or temporarily to any wall or surface, including hallways.
8.  Nothing is to be placed in hallways or on walls including easels or direction signs.
9.  Service/freight elevator must be used for hand trucks or carts.
10.  The group must vacate the building by the time specified on their reservation form. If the time is exceeded by 15 minutes or more, a one (1) hour room fee will be added to the credit card on file.  
11.  Each organization will reimburse the Chamber for any and all property or equipment damage that occurs as a result of the organizations’ use.
12.  It is the responsibility of the organizer to make attendees aware of downtown parking areas.
13.  No air conditioning in the building after 8pm, during summer months.
14.  50% of the room fee will be retained by the NACC if room is not cancelled at least 2 business days prior to meeting start.

RESERVATIONS AND SCHEDULING:
All reservations are to be placed with the Chamber no later than one week prior to the event and no earlier than three months in advance.  The person making the reservation must complete the form stating who will be the responsible person present at the meeting and who the contact is in the event that further information will be necessary.  


ENTRANCE:
The Main Street Promenade Center & East Lobby Doors are available
•  Monday – Thursday until 8:00 pm
•  Friday until 6:00 pm
•  Saturday until 5:00 pm

A member of the NACC staff will be on-site to provide your group entry into the room and perform facility inspection following the meeting.


PARKING:
Parking is available in the Van Buren Parking Garage located across Main Street on the east side of the building, as well as in the Paw Paw Parking Lot located across Van Buren Avenue on the south side of the building.  There are parking time limits in many of the parking lots of downtown Naperville, and any fines incurred are the responsibility of the violator.


PARKING TIME LIMITS:
•  Paw Paw Parking Lot:  3 Hours
•  Curbside Street Parking:  Time Limited (adhere to signs posted)
•  Van Buren Parking Garage:  3-hour Parking on Level 1 & 2
•  Van Buren Parking Garage:  Unlimited 9am to 2am on Levels 3 and Above


LIABILITY:
The applicant agrees to indemnify Hold Harmless and Defend the Naperville Area Chamber of Commerce from and against all personal injuries and/or loss of personal properties sustained by the applicant’s attendees arising out of the facility use applied for under the Naperville Area Chamber of Commerce meeting room policy and procedures.


RESTRICTIONS:
1.  The Chamber of Commerce meeting room is not available for personal parties, business parties, fundraising activities, religious services.
2.  Organizations meeting in the Chamber meeting room shall not use the Chamber mailing address or, even on a temporary basis, direct calls pertaining to their meetings through the Chamber’s telephone system.
3.  No alcoholic beverages are to be consumed in meeting and conference rooms.
4.  No animals are to be allowed except for seeing-eye dogs.
5.  No Member organization may transfer its meeting room hours to another group without the prior consent of the President/CEO.  The Chamber may preempt any meeting when necessary.  If this happens, all reasonable efforts will be made to reschedule the reservation at another facility or at another time and date.