2024 Summer Camp Fair Registration
We are excited to host the Annual Summer Camp Fair (SCF)! The Fair will be held on Sunday, April 14 from 11 a.m. - 3 p.m. at James City County Recreation Center on 5301 Longhill Road, Williamsburg. NEW this year the fair will be held in the gymnasium so everyone will have more space!

Come and talk to families directly and have them sign up that day.

To participate in the SCF as an exhibitor, please fill out the form below. 

Once you submit the form we will email you confirmation and an invoice. 

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Camp Name *
Contact Name *
Email *
Website
Will you provide a giveaway at your booth?
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If YES please provide a description

How do you want to Participate in Summer Camp Fair 2024? Choose the level..Bronze, Silver or Gold (see descriptions below)

 *
Additional Advertising Option: 

Social Media Advertising: 50% off WilliamsburgFamilies.com monthly social media advertising rates during any of the following months: March, April, May, June, July and August. Your camp will receive 2 dedicated weekly social media posts on Facebook, Instagram and Twitter (6 posts weekly) for $253.50/month (regular price is $507/month).  Indicate which month(s) or date range (example June 15 - July 15 is one month):

Additional Advertising Option: 

Goodie Bag $50: Have your promotion material included in the 200 goodie bags. This is a flat fee, you can include more than one item for that fee. Items must be received by Monday, March 18, 2024.

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Exhibitor Information

Booth: The fair will be held in the Gymnasium. Each vendor will receive a 6ft. table, 2 chairs, and listed as a vendor in WilliamsburgFamilies Summer Camp event flyers which are passed out at the event. Electrical hookup is limited; if needed contact us for availability.  The booth will be marked off and your name will be attached to the table. Check-in begins April 14 at 9 a.m, all vendors must be checked in and set up by 10:30 a.m., doors open to the public at 11 a.m.

Activities & Giveaways: We want the Camp Fair to be fun for all families attending so we encourage you to provide an activity or giveaway at your booth.

Hold Harmless Agreement: The exhibitor agrees to hold harmless WilliamsburgFamilies, Lazy Lizard LLC and the operating associations/facility working with WilliamsburgFamilies, their members, directors, and employees against any or all damage to property or personal injury caused by the exhibitor or his employees. The exhibitor agrees to be liable for any damage to property or personal injury or loss caused by the exhibitor during the fair. Exhibitors must be insured. I understand that I/my business or organization may be photographed and/or videotaped for promotional purposes and give my permission for these photos to be used in public media and official James City County publicity (including James City County government cable channels, government internet websites, publications, displays and presentations), and WilliamsburgFamilies.com. I understand that there will be no remuneration for such use.

If you need to cancel your reservation, please let us know so that we can make arrangements prior to the event opening. Kristy’s cell is 757-274-5382 and Olivia’s cell 757-920-6078. Space is limited so we need to make use of all space that is available. One camp per booth, otherwise a $50 table share fee will apply with a maximum of two camps at one booth; contact us for more information.

Vendors should plan to be onsite throughout the duration of the event and not pack up before 3 p.m. when the event ends. 

Please contact Kristy.wf@gmail.com with any questions.


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