CONDITIONS OF HIRE

The person making the booking shall be the person that is responsible for ensuring that all of the following conditions are adhered to by all participants.

Failure to comply with these terms and conditions may result in hirer forfeiting some or all of the bond.

A) Bond and Fee
The responsible person shall pay a fee $100 bond and $80 (members) and $150 (non members) Hire Fee, as determined by the Committee of Management of the Ross Watt Children’s Hall Inc. Any costs incurred by the Committee for extra cleaning, repair or loss of revenue shall result in the responsible person being billed accordingly. The Committee of Management should be notified immediately of any damage caused. Bond and Fee are payable within 10 days of booking the hall.

B) Heating and Lighting
The Hall is equipped with both heating and lighting and organisers should at all time ensure there is no unnecessary energy wastage. The remote for the heating is located on the back wall, please ensure this is turned off prior to departing the hall.

C) Hours
The responsible person must ensure that the activity is restricted to the designated hiring times and should allow leeway if extra time is required. Weekend hours between 10am - 4pm,

D) Security
The responsible person must ensure the Hall is securely locked when leaving and if there are no others in the Hall that it is locked completely. Any keys issued should be controlled and returned promptly.

E) Equipment / Cleaning
The responsible person is responsible for setting up, packing up and thoroughly cleaning the Hall and grounds at the conclusion of the hire period. This must include: vacuuming and mopping floors; cleaning all surfaces (e.g. tables tops and benches); cleaning the toilet facilities; washing dishes; ensuring appliances are off, empty and left clean; putting all toys and play equipment away; removing all decorations and party items; ensuing furniture is put back in place as it was upon arrival and taking all rubbish with you. The hall must be left exactly as you found it.

F) Rubbish
All rubbish must be taken home with you.

G) NO Liquor
The Committee of Management has resolved that the consumption of alcohol is NOT permitted within the Hall or on the Hall grounds.

H) NO Smoking
The Committee of Management has resolved smoking is NOT permitted in the Hall or on the Hall grounds.

I) Cancellation and/or Alteration
The Committee of Management at all times retains the right to cancel or alter the booking at any time for any reason. It should be noted, in most cases, such action shall be performed in emergency situations and in all cases, refunds shall be in full. The Committee may also refuse a booking for any reason whatsoever.

J) Supplies
No persons hiring the hall have permission to use Tea/Coffee/Sugar or any other supplies of the Ross Watt Children’s Hall other than cleaning supplies.

K) Incidents, Hazards and Emergency Procedures
“A walk through or scan of the Hall and grounds should be undertaken at beginning of the hire period to ensure the environment is safe for all users. Any hazards or issues identified should be isolated where safe to do so and reported immediately to the New Gisborne Playgroup Committee using the contact details provided on the kitchen notice board. A first aid kit and incident/injury record book is available on the right hand side of the kitchen bench. Emergency evacuation procedures are detailed in the XXX (insert name of document which outlines hall hire info) and located on the kitchen notice board in the Hall. Note: for security purposes CCTV cameras have been installed on the outside of the entrance to the Hall.”