EOTC - High Risk Event
Proposal and approval process for High Risk EOTC events.

Please note that a High Risk Event proposal can take a considerable amount of time to prepare. We recommend discussing the event with a member of the SLT before time is invested in detailed planning. High Risk Events require approval from both senior leadership and the Board of Trustees. For this reason high risk event proposals must be submitted at least 4 weeks in advance. After submitting this form, check your emails for the link to a google doc. Complete your planning on the google doc and alert the SLT member in charge of EOTC when it is ready for review.
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Event Title *
Do you agree to ensure that all aspects of risk management are completed prior to the commencement of the event? *
We recognise that there may be aspects of the event that you can not finalise at the time of applying for consent. In these cases approval will be given pending your confirmation that the following will occur: (1) Transportation requirements met... Fully Licensed drivers, Police Vets (through AOT), REG & WOF vehicles, correct number of passengers, shoulder seatbelts. (2) Parent/Caregiver/Volunteer form is completed and returned. (3) Information to parents and consent forms are provided and returned including Risk Disclosure Statement. (4) The Trips planner form is completed and handed to the office. (5) Food safety requirements will be adhered to. (6) Adult to student ratios are appropriate for the event. (7) In the event of a serious incident we will inform the school reception or SLT (if after hours) as soon as practically possible. (8) Parent/Caregiver/Volunteers have been RAMS trained by AOT.
Adult in charge *
First Name Last Name
Experience *
Relevant experience and qualifications of the adult in charge. qualifications and/or specific experiences relevant to the planned trip
Contact email *
Enter one valid email address only here. On completion of the this form, you will receive the planning document via email, but this function does not work if more than one email address is entered.
Contact cell phone number *
Students participation (Homebase / class / group etc) *
Number of students participating *
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