General Data Protection Regulation Privacy Policy
Czech and Slovak Club Oxford
New Marston Primary School
Copse Lane, Oxford, OX3 0AY
Email:  czskskolaoxford@gmail.com

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Dear parent /carer,
as you may or may not be aware the General Data Protection Regulation (GDPR) became law in May 2018.

Under these new data protection regulations, as a supplementary school, we are required to notify you about the personal information we hold and for what purposes. To comply with these new regulations, I need to ask you to “opt in” regarding the personal data we hold, how it is stored and used. You do not have to opt in but we cannot hold the data without your written agreement, by signing below.
A copy of our Data Protection Regulation Privacy Policy I attach for your records. If you have previously been in contact with the Head Teacher by phone/ mobile, email or text, whilst this information has previously been provided by you, please complete below so that we may update our records, if you are happy for us to hold this information and contact you as required.
Our GDPR policy:

Data Controllers.
Mrs S. Chapple and Mrs D. Klamparova are the controllers of all personal data. Its use will be for the sole purpose of carrying out the duties and obligations of this supplementary school and its activities, either arranged or promoted by the school.  

What is needed?
Unless otherwise agreed with you, we will collect basic information about you, the parent/carer, your child/children to help us provide the schooling and education as requested by you.


Why we need it?
We need this information in order to maintain a class/ school and group register and school timetable, write end of term reports and prepare year-end financial reports.

What do we do with it?
The information we hold will primarily be for the school's own records but will be shared with any examination board or organisation, as required, should you elect your child/children to attend any event organised or promoted by the Czech and Slovak Club Oxford.

How long is information kept.
Some information will generally be kept for 6 years for accounting purposes or until it is no longer lawfully required, however some records will be deleted/destroyed once your child/children leaves the Czech and Slovak Club Oxford.

How do we store your data:
All completed electronic forms will be securely stored on a password protected laptop or password protected shared drive. All data collected is used for the sole purpose of the Czech and Slovak Club Oxford and its teaching staff but may also be shared with examination boards for future exam entries, and with the organisers of any Summer/Winter camp if you elect your child/ children to attend such events. Information will only be retained whilst your child/ children attend Czech and Slovak Club Oxford, unless required by law, after which it will be deleted/ destroyed.

Child’s/Children’s name(s): *
 Parent/ Carers name: *
Relationship to child *
Mobile number: *
Email address: *
I give consent to the Czech and Slovak Club Oxford to store my submitted data: *
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