Meeting Room Reservation and Usage Rules & RegulationsA） Meeting Room Reservation:
1)
Meeting room open for usage 7 days a week from 10:00 am – 10:00 pm, subject to availability except for every Tuesday, Wednesday & Thursday 6:00 pm onwards.
There are 3 slots for reservation. The slot is as follows:
a)
10:00- 14:00
b)
14:00- 18:00
c)
18:00- 22:00
2) Meeting room usage for BES event are subject to charges of RM200 per slot. The requester is required to make the full payment upon reservation is successful.
3) Any BES event reservation cancelled in less than 3 days, the fee is non-refundable.
4)
The Company reserved the rights to reject/ close for reservation without prior notice.
5)
Reservations must be made 7 working days prior to the actual meeting date and cannot be booked for more than two months. For example: On January 1st, reservation is allowed for meetings between January 8th and February 28th.
6)
Only DCA ranking and above are allowed to make reservations.
7)
The below information is needed during reservation:
a.
IBO’s Name & IBO code
b.
Number of Pax
c.
Purpose of meeting
d.
Date and time of the meeting
e.
Please state the equipment you require: AV Console system, mic, tables (please state how many units)
B)
Rules & Regulations:
1)
The requester shall ensure the host and all participants adhere;
a. Mask are encourage
2)
Each meeting room is only allowed to use up to a maximum of 4 hours (from reservation time). If you wish to extend the hour, please inform Customer Service Representative, subject for availability.
3)
Cancellation must be notified by CSS 3 working days prior to the meeting. Without any written cancellation is equivalent to an absence and the company has the right to make the conference room available to other leaders.
4)
The requester is required to be arrived at the office 30 minutes before the meeting start to register
5)
The company will allocate the suitable room according to the capacity and usage of the reservation.
a. Meeting Room - ≤ 4-8 pax
b. Legend Lounge - ≤ 100 pax
c. Legend Hall - ≤300 pax
6)
If the following issues arise during the use of the meeting room, the company will blacklist the network and reserves the right to for compensation:
a.
Did not follow the rules of the meeting room/ hall usage;
b.
Absence for 3 times and above;
c.
Misuse of the meeting hall/ room;
7)
The company will not be responsible for any damage, loss of property or damage to the attendees during the use of the meeting room. However, the company will reserve the right to pursue and claim for compensation from the leaders.
8)
No food and drinks are allowed to bring in to the meeting room.
9)
No littering.
10)
No kid, infant or pet is allowed to enter to the meeting hall/ room.
11)
Before you leave the hall/ room, please ensure you switch off all the electrical appliances including lights, air- conditionals, fans (if any), projector, shut off the water filter piping (if any), etc. Otherwise, a penalty of RM100.00 will be imposed.
12)
After the meeting, please arrange the tables and chairs (back to the original layout before it changed) and ensure the room is clean and tidy.
For any enquiry, please call 03-8605 8500 (M’sia)/ 65-6957 8500 (S’pore)/ 673-737 8500 (Brunei)/ 622-15068 8500 (Indonesia) or log in to
https://css.beintl.com.
BE International Marketing Sdn. Bhd.
