Show Guidelines of the 2021 Will Rogers Classic May 1-2, 2021
1. The show committee reserves the right to make final decisions as to whom and what products may be exhibited at the show. Committee also reserves the right to assign all exhibitors location.
2. Exhibitor’s booth must be manned at all times (unless prior arrangements have been made with Show Committee). No sharing of booth space will be permitted (without express prior approval of show committee).
3. Signage for exhibitor’s booth will be allowed to face the aisle on the front side of exhibitor’s booth only. Exhibitor is prohibited from displaying products/services and/or other advertising material in areas outside of its booth space such as, but not limited to, parking lots, corridors, lounges, rest rooms, etc.
4. Giveaways: If exhibitor is doing a giveaway drawing, exhibitor agrees not to sell any information collected from the public and, agrees to hold the Rogers County Fair harmless from any liability.
5. Refunds: No refunds for booth space will be issued for any reason - including but not limited to inclement weather, acts of God or war, etc.
6. It is agreed that the exhibitor shall make no claim(s) of any kind against Will Rogers Classic and shall indemnify and hold harmless the Rogers County Fair, Sponsors, Sponsoring organizations, Board members, officers, employees, Committee members of any such organization, consultants, promoters, authorized subsidiaries, or authorized sub-contractors. Under no circumstances will these organizations be responsible for loss, damage, destruction, theft of any merchandise, displays or goods of the exhibitors or any injury to exhibitor or employee while attending the show. Also, it is expressly understood there can be no claim for damage of any kind to the exhibitor’s business due to any circumstance that developed from the show.
7. All property of the exhibitor remains under the custody and control of the exhibitor, subject to the rules and regulations of the show. Exhibitors should not leave merchandise unattended during show hours and especially during move-in and move-out times. It is suggested you contact your insurance agent regarding your coverage. Management is not responsible for loss. Building will generally be locked and secure until one hour before the show opens and ½ hour after show closing. No one will be allowed in the building, unless pre-arranged and approved by Show Committee. All display units and supplies must be designed for indoors, on a concrete surface and must be contained within the dimensions as described. If your display is over 8’ tall you must designate so, on your application.
8. Each exhibitor must know and comply with all laws, ordinances and regulations to health, fire and public safety while participating in the show. Any food sampling must be approved by the Rogers County Health Department. All aisles and designated emergency exits must be kept clear at all times. Please keep your area neat and clean during the show. Expo cleaning personnel are not allowed to enter your booth, so please place your trash in the proper receptacle.
9. Oklahoma Sales Tax Report forms will be handed out by an Oklahoma Tax Commission representative during the show. The Exhibitor is liable and responsible for all necessary permits, license, and taxes necessary to participate in the show.
10. Music copyrighted and subject to license by ASCAP, BMI, and SESAC. Exhibitor is responsible for any fees applicable. The use of projectors or DVD players is allowed as long as the volume is controlled. Use of microphones or amplification is not allowed without prior permission from Show Committee.