If this is your first job with the University, you will have an Onboarding tile in Employee Self-Service; a guide to assist you with completing the steps identified below.  To access, click Employee Self-Service under MaineStreet on http://mycampus.maine.edu.  To learn more including step-by-step instructions, visit:  https://gojira.its.maine.edu/confluence/display/HumanRes/How-to+Articles+-+Employee+Self-Service+Onboarding#HowtoArticlesEmployeeSelfServiceOnboarding-OnboardingTileInstructions

*IMPORTANT TO COMPLETE:  Step 6: Complete Compliance Training

UMS Compliance Pathway for Employees and Student Employees AY 2023-2024: 
https://learningcloud.infobase.com/pathways/644

Step 1: Review Authorization

Review the following information provided to you and your supervisor as confirmation that your new appointment has been entered in MaineStreet Human Resources. Please review this information carefully and reply with any corrections.

Name: Your details provided in the email

Step 2: Complete Form I-9

The Federal I-9 Form is the official Employment Eligibility Verification document that needs to be completed by:

·        All new, first-time employees of the University; and

·        Students who have not worked for the University in the past 12 months

Visit MaineStreet Employee Self-Service (mycampus.maine.edu) > Personal Details > Form I-9 and follow the instructions provided.  You will need to provide the appropriate documentation to your campus Student Employment or Human Resources office. The completed I-9 is confirmation that you can begin working.

 Step 3: Get Oriented

If this is the first time that you've worked on campus, or for your new department, join us any Monday for a 35-40 minute informative session on MaineStreet Self-Service and a 15 minute session on Time Entry.  Register for both now!  

 Step 4: Review/Update Employee Information

As soon as possible, visit MaineStreet Employee Self-Service (mycampus.maine.edu) to review and update the following information as necessary. Join us at a Monday orientation session to learn how or follow instructions linked below.

·        Review/Update Address and be sure to revisit and update when you move or graduate.

·        Review/Sign up for Direct Deposit - Direct Deposit is required for all student workers.  Important: Setting up direct deposit in the Student Center only applies to student billing refunds; you must also set up direct deposit via Employee Self-Service for payroll purposes.

·        Review/Update Form W-4 for tax withholding

 Step 5: Reporting Time Worked and Getting Paid

As an hourly-paid employee, you must immediately enter the start time and end time of each shift on your MaineStreet Timesheet. You will not be paid unless your time is entered and approved by a manager. If you are new to entering time, join us any Monday for an informative session (15 minutes) on Student Time Entry. (See Step 3 for link to register)

 View Paycheck

You will be paid on a Biweekly basis.  After payroll is processed, Direct Deposit Advices can be printed or viewed by going to: MaineStreet Employee Self Service > Pay.

 Important Note about your Paycheck: Until you sign up for direct deposit, your paper paycheck will be mailed to the address we have on record for you. Once your direct deposit has been activated, you will be able to view your paycheck in MaineStreet Employee Self-Service; direct deposit pay statements will not be mailed to you.

 Work Study

If applicable, Federal Work Study remaining balances (as of the last paycheck) can be viewed by both student and supervisor on the Timesheet Screen, there is a link under the Timesheet you can open to reveal this data.

 Step 6: Complete Compliance Training

UMS Compliance Pathway for Employees and Student Employees AY 2023-2024

 Need Help?

·        Contact Campus Student Employment

·        Visit our Human Resources Operations Support site for additional information such as payroll schedules, forms, frequently asked questions and other resources.

·        Submit an inquiry

·        Phone: (207) 581-9104

·        Email: payroll@maine.edu

·        Schedule a Zoom meeting