FERPA at Emporia State University

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TEST YOUR KNOWLEDGE!

Instructions

Complete each question and view your score at the end. Each question has one, best answer.

FERPA applies most broadly to:

1 point

The student's transcript

The student's educational record

The student's athletic scholarship

The student's housing assignment

Clear selection

Which of these is not a right granted the student under FERPA?

1 point

The right to seek an amendment to a student record

The right to consent to disclosure

The right to file a complaint

The right to change a grade

Clear selection

Under FERPA, students may be granted access to another student's personally identifiable information, ONLY if that information is included in the requesting student's personal education record.

1 point

True

False

Clear selection

Who would not be granted access with a legitimate educational interest to view FERPA-protected data?

1 point

A current ESU student

An academic advisor

A parent of an ESU student

A vendor of IT services

Clear selection

A student requesting a letter of recommendation can waive their rights and grant a faculty member permission to include FERPA-protected information in the letter.

1 point

True

False

Clear selection

Which of the following is NOT an educational record?

1 point

Parking Tickets

Grades

Hornet Card photos

A student's current class schedule

Clear selection

Which of these is considered Personally Identifiable Information and FERPA-protected at ESU

1 point

Student's First Name

Email Address

A grade from a peer-graded assignment

A student's parent's last name

Clear selection

Grades can be posted by a faculty member in a public space ONLY if:

1 point

An abbreviated version of the SSN or eNumber is used to identify the student

Permission is obtained for each student prior to the posting

Never. Public posting can never be done without violating FERPA.

The posting is placed in a space accessible only to students in that course.

Clear selection

Which role at ESU oversees FERPA compliance with student educational information?

1 point

The HIPAA Coordinator

The Provost

The Registrar

The Information Security Officer

Clear selection

At ESU, which of the following is considered directory information?

1 point

A student's name

A student's SSN

A student's birthdate

A student's financial aid status

Clear selection

At ESU, FERPA allows a student the right to restrict directory information.

1 point

True

False

Clear selection

As a staff member, which of these is the best option if you have an educational requirement to handle FERPA-protected data?

1 point

Make a copy of it in a spreadsheet on my computer so I don't accidentally change Banner data.

Create a shared Google Doc ONLY with those that I trust to have the FERPA information

Reference the FERPA data directly from Banner without creating my own copy

Keep the FERPA data in an email that I update and forward back to myself so that it never leaves my Inbox

Clear selection

Which of these is not an acceptable method for transmitting FERPA-protected information?

1 point

Using a ESU Secure Upload site

Using encrypted Outlook email

Accessing the data in Canvas via a web browser

Creating a password protected spreadsheet in my ESU Google Drive

Clear selection

An individual who has been accepted to ESU, but not yet enrolled is automatically granted rights under FERPA.

1 point

True

False

Clear selection

Which of the following is not an acceptable means for sharing FERPA-protected data by an ESU student.

1 point

Sharing mid-term grades via Proxy Access

Sharing an ESU billing statement using proxy via Hornet 365

Sharing a graded paper with parents via Google Drive

Emailing a disputed graded paper to the Registrar using the student's ESU Gmail account

Clear selection

Submit

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