Visitor management is a major concern for organizations that handle a large amount of traffic. Using an ID card program to track each person on the site allows any installation to be a simple process.

Popular applications

Hospitals and schools use advanced identification software to identify family members and other authorized persons to visit patients and students. A slip through the included card reader can retrieve information from the visitor's driver's license. Relevant data can be transferred to an ID template for printing. This process gives the person administering the identification program the opportunity to verify the license with a list of known sex offenders before allowing a person to enter the property.

In K-12 environments, it may also be prudent for the administrator to create a list of non-custodial parents. Files should be taken into account to distinguish those who do not have access to their children unattended. Schools are a frequent site for kidnapping these people, and the consequences of poor security in these circumstances are drastic. It is a high priority to ensure that employees only give children to authorized supervisors. This task is simplified when uploading photos of all relevant people to the system for easy recovery.

Other industries

In business environments, visitor management software can be used in conjunction with an employee identification program. When you have a compact card printer in the reception, the reception can create cards in minutes while greeting the guest. Card templates can be color-coded to indicate the status of the person: contractor, vendor, customer, VIP guest, etc. Magnetic or RFID tape coding can also restrict installation access to appropriate areas. System reports can be printed to get a complete list of all staff and site visitors in case an evacuation is needed.

Having a sophisticated identification system creates a much better first impression than a simple registration sheet full of illegible signatures. Pre-loading data for previously registered visitors and contractors makes the registration process run smoothly every time. Some companies require all visitors to sign a disclaimer. This is designed to protect the interests of the company in the event of a property damage. Signing a compensation form or arbitration agreement at each visit is impractical and wasted paper. Adding a custom field / check box to a person's data profile allows the administrator to determine immediately if they already have a signed form in the file for a previous appointment.

Additional security measures

A missing badge is not as bad as a missing key, but it still represents a risk. Check-out at reception must be a standard procedure, as is check-in. This allows the wizard to collect all identifications at the starting point. Rewritable cards can be deleted and reused. Non-reusable badges can be recycled. Badges belonging to contractors in long-term projects can be stored in a closed drawer so that they are reissued whenever needed for more information visit this website https://www.greetly.com/visitor-management-system