—> Adult Seasonal Double Booth ( all 14 morning and 2 night markets): $594.00 (includes HST)

    -Seasonal Vendors: Must attend a minimum of 12 market dates to be pay a seasonal rate 
--> Adult Daily Rate, non-seasonal: $32 (includes HST)
--> Youth & Not For Profit Rate (youth 16 years & under): $20/week (incl. HST) *Children under 12 must be accompanied by an adult*
--> Fall Mini- Market: $28.25/ week, $94/all five dates

--> Electrical Access: add $5 per week

All fees are non-refundable.
1) Seasonal Vendor payments must be received no later than April 30, 2023. Please note that some applications may not be approved due to similarity, excessive duplicity, or space availability. Failure to pay fee will result in the vendor losing his/her seasonal spot.
2) Fees for non-seasonal, occasional vendors, must be paid two (2) weeks prior to expected date of attendance; or, within 48 hours of application acceptance.
3) Fees can be paid by credit card over the phone, in person at Town Hall, by cheque to Municipality of Strathroy Caradoc or to etransfer@strathroy-caradoc.ca
4) All vendor applications will be juried by the Market Organizers. Not all applications will be approved.

VENDORING - GENERAL
All vendors are expected to provide their own table, table covering, and signage indicating product and/or company name. A space of no less than 10 ft. x 10 ft. is provided for each vendor.
Vendor booths should be clean, thoughtfully presented, and accessible to shoppers.
Any applications for new vendors must be received at least two (2) weeks prior to the date you wish to attend.
Vendors must give at least two (2) days notice by EMAIL when you will miss a market. Seasonal Vendors who fail to give adequate notice for missing a market may lose their pre-designated booth location at the discretion of the Market Organizer.
All Vendors are expected to begin setting up no earlier than 7:00am, and completed no later than 8:30am, before the Market opens. Any vendors who fail to arrive for set-up during the specified time, forfeit their spot. Vehicles must be off the designated Market area (Front St & Frank St, respectively) by no later than 8:30 am. This is to ensure the safety of pedestrian shoppers who may arrive early. 
Vendors may not begin to take-down their stall until the Market closes at 12:00 pm.
Vendors are expected to keep their booth space clean, removing any trash at the end of each Market.
Vendors are required to have weights (such as cinder blocks, sand bags, etc.) to secure their tent.
Vendors must keep their products, extra stock, and debris, off the sidewalks. This is to ensure pedestrian safety.
Booth spaces will be assigned by the Market Organizer, as spots will be allocated to ensure a successful Market mix, taking into account vendor’s requests for hydro as it pertains to health/safety requirements for food sales and/or product type.
As part of our agreement with the BIA, vendors are asked, as much as possible, to maintain clear sight lines and access to doors of businesses on Front St and Frank St.
Vendors may not block sidewalk ramps for stroller and wheelchair accessibility with their booth/products.
The Downtown Strathroy Market will not be held liable for vendors selling items which infringe upon or break copyright or liable laws.
No Vendor may move the barriers. Failure to adhere to this rule may result in expulsion from the Market.

MARKET CONDUCT
No person shall:
• Behave in an unprofessional and discourteous manner. Vendors are required to treat customers, each other, businesses, and Municipal staff with respect. Intentionally disruptive vendors may be asked not to return to the Market at the discretion of the Community Services Department;
• Obstruct or interfere with any other person(s) at the Market;
• Setup in an area assigned to another Vendor, on a sidewalk, or in a manner that blocks the entranceway to a store without Market Organizer approval;
• Place or leave in the Market, a trailer, table, stand, tarp or other structure(s) except pre-approved as to size, character, appearance and location by the Market Organizer;
• Load or unload from areas other than those designated by the Market Organizer, and all loading and unloading must be completed in 30 minutes or less;
• Use electrical outlets without the approval of the Market Organizer;
• Use equipment which does not comply with C.S.A. or other applicable standards;
• Fail to comply and conform to the requirements of every applicable statute, law,
By-law, regulation, ordinance and order at any time in force or effect including all
parking by-laws of the Municipality.
Individuals who engage in any of the behaviors listed above may be subject to immediate ejection from the Market by the Market Organizer without a fee refund.

NO SHOW POLICY (New 2023)

•Vendors who do not attend their scheduled markets will not be assigned a space until they arrive for their next market date. Read: Your booth location will be assigned at arrival should you no call/no show your previous market date to ensure there are no gaps

•Vendors that no call/no show a second time will have their future market dates cancelled. 

•There will be no refunds for no call/no show dates. 

MARKET PRICING 
•Should there be any other vendor or downtown business that has the same or similar products, it is up to those vendors to discuss and agree to a general and mutually beneficial pricing strategy. It is not the responsibility of the Downtown Strathroy Market or the Municipality of Strathroy-Caradoc to monitor the pricing of individual businesses or their competitors. By signing this agreement you acknowledge your responsibility to yourself and your fellow market vendors.
Should a market vendor knowingly and intentionally underprice other vendors, they may be subject to removal from the market with no refunds given.

INDEMNITY 
•The undersigned covenants to save harmless and keep indemnified the Municipality of Strathroy-Caradoc and the Community Service Department, its servants and agents, against any legal liability for losses, damages, claims, action demands, suits and cost arising directly or indirectly by virtue of this agreement except as a result of negligence by the Municipality of Strathroy-Caradoc.

SELL OR DISTRIBUTE
No person shall:
• Sell or distribute anything at the Market except in accordance with the Vendor Agreement or as sanctioned by the Market Organizer;
• Sell a product that is not a high-quality, wholesome product, as determined by the Market Organizer;
• Sell or distribute anything from tables or display shelving that are not clean, neat and safe as determined by the Market Organizer;
• Sell fresh or cured meat, fresh or smoked fish, poultry, cheese or other prepared foods intended for consumption except with the express approval of the appropriate health regulator/agency/Ministry;
• Sell or distribute any homemade or commercially produced food products without a label indicating the producer’s name and address;
• Sell or distribute food products except that which can be conveniently washed, without the products being covered by wax paper or other covering to protect the product from flies, dust, or other contamination;
•Place any food so that it may be subjected to pollution from animals, birds or any other source unless authorized by the Market Organizer;
•Expose or offer for sale at the Market any items which are in any way unsound, unsafe or unfit for human handling, consumption, considered second grade goods, or which fail to conform to applicable health protection grading or packaging legislation and regulations thereunder.

VEHICLES & PARKING
All vehicles permitted within the designated Market area before opening and during Market operating hours shall be pre-approved, clearly identified and all such vehicles are subject to the control and direction of the Market Organizer. Vehicles not remaining on site must exit the designated Market area by 8:30AM.
No person shall:
•Park or leave any motor vehicle within the designated Market area without the consent of the Market Organizer or the Corporation; and
•Park a vehicle so as to interfere with the flow of vehicle or pedestrian traffic; or by use of ramps or tailgates interfere with the flow of traffic; or in any way obstruct the sidewalks or use any part of the designated Market area except those parts contained within the limits of their assigned area/stall.

PERSONAL ADVERTISING
No person shall:
•Advertise within the Market except by signs located within a Vendor’s assigned area unless otherwise pre-approved by the Market Organizer;
•Make a false or misleading claim;
•Use profanity or inappropriate language or images; including but not limited to pornography, lewd images, drugs, alcohol, and/or illegal activities.

FOOD SAFETY AND ELIGIBLE PRODUCTS:
•All vendors of food products must familiarize themselves and comply with the Ontario Health & Safety Information and Guidelines.
•Food Vendors MUST have their names, farm location, and product names posted prominently in their booth.
•Food product descriptions shall contain no misleading information. Proper labelling and signage with POINT OF ORIGIN is required for all food products as per the Ontario Food Safety guidelines.
•Certification is REQUIRED for all products labelling ORGANIC. A written statement and documentation of farming practices is required.
•It is against the law to sell uninspected meats, unpasteurized milk, or ungraded eggs.
•Market food vendors must continue to ensure that the food is manufactured, processed, prepared, stored, handled, displayed, distributed, transported, sold or offered for sale in a manner that ensures the product is not a health hazard. Vendors not able to meet this requirement may receive notice from the Middlesex Health & Safety board and may be subject to removal from the Market by the Community Services Department.
•Food vendors must inform Public Health Units in advance when they plan to begin operating. The MLHU food safety form must be submitted and approved (this form will be emailed to potential vendors upon application).
•For Prepared Food Items - products must clearly state the vendor’s name and applicable address, ingredients and size (weight, count, volume as necessary) as required by all applicable health regulations. Compliance with these regulations is the sole responsibility of the vendor. The Downtown Strathroy Market cannot beheld liable for mislabeled food products.
•Food vendors will sell ONLY high-quality products that comply with health regulations. If a product does not meet overall market standards for quality and freshness, the Market Organizer reserves the right to request that the product be withdrawn from the booth immediately.
•ALL Food Vendors will be required to submit their MLHU Special Events Food Vendor Form as part of their vendor application. Food Vendors who fail to meet the MLHU food safety requirements will not be approved as vendors.
•Vendors selling food products are REQUIRED to submit a copy of their insurance policy to the Downtown Strathroy Market.

WEATHER:
It is at the discretion of the Market Organizer to close the market early or cancel the market altogether, due to severe weather - including, but not limited to: high winds, driving rain, lightning, snow, tornado activity, extreme heat.
In the event of a market closure, all vendors MUST take down their booths immediately following notice of closure and pack up for the day. No vendor will be allowed to remain due to liability to the Downtown Strathroy Market.

COVID-19:
Vendors agree to abide by the Covid-19 guidelines as mandated by the government and health unit, including pre-screening, mask wearing, and contact tracing as applicable.

GENERAL:
The Downtown Strathroy Market reserves the right to limit the number of vendors participating in the market. Priority is given to agricultural and local artisans. The Market Organizer reserves the right to limit the number of similar non-food products. In all cases, the Market Organizer will determine, at its own discretion, what products may or may not be sold at the Market.
We recommend that all vendors have vendor liability insurance and that copies are emailed to the Market Organizer.

VENDOR CONTACT INFORMATION:
It is the SOLE RESPONSIBILITY of the vendor to maintain up-to-date contact information with the Downtown Strathroy Market. Emails may be sent to: market@strathroy-caradoc.ca Refer to our Facebook Page for News and/or Updates.
The Downtown Strathroy Market will never release a vendor’s personal contact information to any party other than the Downtown Strathroy Market without direct permission from the vendor.
Please print off a Copy of this Contract for your own record