Wray Institute Booking Form

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This form is for the purposes of booking all or part of Wray Village Institute, An email address is required to start the process. The email address provided will solely be used for the purposes of making the booking and communicating with regards to the booking. It will not be shared with any other organisations without explicit consent.

Email *

THE HIRER

These are the details of the person wishing to make the booking. This person agrees to act as a point of contact that Wray Institute Committee can liaise with. Where an organisation wishes to book the hall this must be a nominated representative of that organisation with autonomy to deal with the Institute Committee. This person will be responsible and accountable for all activities undertaken as part of the booking. The Hirer agrees to the hire of the facilities as detailed in the form below and the terms stated and agrees to be subject to the standard and special conditions of hire detailed at the link below. All of these items are deemed to form part of the contract and submission of this form is considered to be acknowledgement and acceptance of these terms as stated.

Link to full Standard & Special Conditions of Hire

https://docs.google.com/document/d/1qD-JxxoSsdNKosJNxWtwb3ITeYn5NT8XlWcW1-PHKPE/edit?usp=sharing

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Standard Conditions of Hire

The standard conditions of hire cover among other things, the Hirer's responsibility for the supervision of behaviour and avoidance of damage from the agreed use, liability for damage, compliance with all relevant legal requirements, safety of all present and particularly children, neighbourhood nuisance, cancellation provisions, closure arrangements (leaving the premises safe, clean, tidy and secure after use).

Special Conditions of Hire

The special conditions of hire cover in detail the obligation of the hirer in respect of any licensed/controlled/permitted activities, details relating to fire precaution and supervision, care of fittings and furniture, catering arrangements, smoking prohibition and deposit.

Name *

Address *

Telephone Number *

Organisation (if appropriate)

BOOKING DETAILS

Please complete the details of your event below. If your event requires multiple days or is recurring please complete the form for the first day of your event and include additional details in the Other Relevant Information section at the end of the form

Purpose of the booking *

Estimated Number Attending *

Date Required *

YYYY

Start Time *

Time

Finish Time *

Time

Recurring Booking

Yes

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Recurring Booking Details

Required Room(s) *

Main Hall

Side Room (interconnected to Main Hall)

Small Meeting Room (first room on left)

Snooker Room

Kitchen

Outside Yard

Required

Other Facilities (certain items may be available on request)

Screen/Projector/Audio Equipment

Kitchen Utensils/Crockery/Glasses

Snooker Equipment

WiFi

Other:

Other Relevant Information

What happens next?

You will be contacted by a representative of the committee once your requirement is assessed. We will provide you with all relevant instructions and request you to make a deposit (if required). If there are any questions or concerns then please email wrayvillageinstitute@gmail.com or call 07726 523223

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