Kisima Festival- Vendors and Stalls Application Form

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Karibu!

Kisima Festival is ready to welcome applications for all Vendors and Stallholders!

We are looking for likeminded people to join our family, and this application is where you start that journey

Kisima is a participatory event – it is the amazingly creative volunteers, artists and attendees who make this festival what it is today. Therefore, we would LOVE you to join us with all your delicious, beautiful or astounding services and creations – whether that be food and non-alcoholic drinks, or clothing and products!

The more dynamic the better!

For Your Information:

Vendors:
Sell food and non-alcoholic beverages. These will be limited so that all vendors make the best sales possible. We are looking for stalls that can serve good quality food meeting our values. We prefer vendors that are organic and health conscious as this is a wellness festival.

Stalls:
Stalls are for anyone looking to sell non-consumable goods on site. This can be jewellery, clothes, crystals, yoga mats and more! We are open to suggestions!

General FAQ:

When is the deadline for applications?

- Applications will be received from Monday 8th February. The deadline for applications is 28th February
You can expect a final response by 8th March 2021

How to apply for a stall/vendor space

- If you would like to apply for as a Vendor or Stallholder please fill in the Participant Questions and the relevant application form below.
-While we encourage as much diversity as possible, please understand that places are limited.
-We are looking for Stalls and Vendors that will add to the Kisima Festival aesthetic of creativity and celebration.
Once your application is received, we will get back to you as soon as possible with a response. Your booking will only be considered as confirmed once a contract is signed and full fees have been paid.

How much will it cost?

- Food stalls will cost KES 30,000.00 for the duration of the event. This will include 2 x Free Staff Passes. Optional extra Staff Passes will cost KES 3,000.00 with a maximum of 6 staff members per food stall. Further tickets will be charged full price.

-Stalls that are not food stalls will cost KES 10,000.00 for the duration of the event. This will include 1 x Free Staff Pass and one optional extra Staff Pass at KES 3,000.00 with a maximum total of 2 staff members per stall. Further tickets will be charged full price.

When can your stall operate? When to setup and pack down?

- You should be able to operate on the Beneath the Baobas festival site From Midday on the 2nd April to Midday on the 5th April 2021
-All Vendors and Stall Holders must be fully setup by the evening of the 1st April. Please report to security at the festival entrance gate upon arrival.
- Pack down: You are responsible for packing down your stall/installation independently. You must dispose of all waste and leave no trace.

What will Kisima Festival provide for Stalls/Vendors?

- An allocated 6 x 3ft table for service.
- An overhead frame allowing you to attach décor and shade cloth.
- Power: You will be given access to power although only low power rated equipment will be allowed (e.g. kettles). Feel free to double check with us directly. Although we always over cater for power, the risk of overloading power puts the entire event at risk, hence we must apply strict rules, we hope you can understand.
- Water: This year, thanks to your feedback/ suggestions from last year, we will have a communal washing station for stall holders.
- Free camping for stall holders and their staff (bring your own camping gear)
- We will nominate one member of our staff as a liaison between all stall holders for any questions or issues prior, during and after the event.

What must you provide?

- All your own staff and equipment
- Reliable and consistent service to festival-goers and campers.
- Very good signage of your stall, product and clearly displayed price lists
- Secure cash box and change
- All décor, extra lighting, chairs
- Shade cover to setup on frame above stall.

Disclaimer:

Applicants will be accepted based on their ability to provide reliable and quality service to Kisima Festival attendees. Kisima takes no responsibility for the security of your equipment, staff, cash or personal belongings at any time.

The Venue requires exclusivity for the sales of all alcoholic beverages, energy drinks, and sodas.

If you have further questions please email Kisima@beneaththebaobabs.com

Email *

Full name *

Phone number *

Name of Offering *

What would your stall be selling exactly? Please provide us with a menu and price list *

Please describe your stall in as much detail as possible and how you think it would add to the Kisima vibe of wellness and celebration. *

All vendors and stallholders must setup on the evening of the 1st April. What time do you plan to arrive for setting up? *

Do you plan to use electrical equipment? If yes please list each item and their respective power usage. *

Please confirm any other space requirements for for setup *

How many staff passes do you need and can you outline the role and hours worked for each person? *

If you have any deliveries to site pre or during show . Please note these HAVE to be arranged through the gates team. We will send you the link to do this with your tickets. Will you have any deliveries and what will they be off? *

Will you need space for camping? If so how many tents will you bring? *

We have basic crew food on site - Will you require staff meals? Please identify how many and on which days. *

Any questions?

Send me a copy of my responses.

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