2024 Preconference Event Application
CCDA’s mission is strengthen CCD practitioners for community transformation and flourish. The National Conference is a prime venue for CCDA organizations and partners to gather their teams to network and experience training and connection. This year’s conference takes place at the Oregon Convention Center, October 2-5 in Portland. Preconference events will take place during the day on October 2nd and are available with a $5,000 Sponsorship, which may be waived for approved Local or Affinity Networks. 

Please complete this application and a CCDA staff member will follow up with you.
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Preferred Name of your Preconference Event *
Organization Name *
Does your organization have an active CCDA organizational membership? *
Is your event hosted by an existing CCDA Affinity or Local Network *
Preconference Event Main Contact Information
First Name *
Last Name *
Phone Number *
Email *
Preconference Event Details
Tell us about your event *
How does your event connect with CCDA's mission and vision?
 *
How will your preconference event benefit National Conference attendees? *
How many people are you estimating will attend? *
Who may attend this event? *
Will you need CCDA to help promote this preconference event? *
If yes, please provide a link to your promotional material.
Are you charging for this event? CCDA recommends charging a nominal registration fee for preconference events to reduce attrition.  *
If you are charging a registration fee for this event, list all attendee fees below and describe what those fees cover.  
Describe the agenda for this preconference event. *
List desired times for the event *
Time
:
Would you like to serve food at the event? Please note that no catering, food or beverage is included in your preconference event package. Catering for meals or food and beverage options are an additional cost and must be arranged through CCDA with the Oregon Convention Center.  *
Room Setup Style
RECEPTION - Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.

CONFERENCE AND HOLLOW SQUARE - Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.

OVALS AND ROUNDS - Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

THEATER - Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.

E-SHAPE, U-SHAPE AND T-SHAPE - Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.

BANQUET - Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

SCHOOLROOM OR CLASSROOM - The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.

**Please note if you request catering for a specific number of people, the number seats will correspond with your catering headcount. Please request additional seating if needed beyond your catering headcount through CCDA. 
Using the options listed above, describe the room setup style you would like. *
Is there anything else about your event you'd like to share with us?
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