PSD79 1:1 Student Technology Device Agreement
Access and Support: This Agreement is entered into between Pennoyer School District 79, the Student and the undersigned Parent(s)/Guardian(s) of the Student.
1. Introduction: Pennoyer School District 79 will provide each student a device (i.e. Chromebook or iPad), which the Student is to use as a positive learning tool in coordination with the District’s curriculum. Although this Agreement authorizes the Student’s use of the device for the year, the device is the property of the District and must be returned upon the District’s request or on the last day of the Student’s attendance for the school year.
2. Prerequisites to Receive: To receive a device to use, the Student and his or her parent/guardian must sign and submit to this 1:1 Student Technology Device Agreement along with the applicable lease fee.
3. Applicable Policies: In using the device, the Student is subject to and must comply with District’s Board of Education Policies, Authorization for Internet Access Student Policy and Student Handbook Policies addressing student discipline, harassment/bullying, and acceptable use of electronic network/technology and their associated administrative procedures and regulations. A violation of any of these policies could result in loss of network privileges, loss of right to use the device, or appropriate discipline, up to and including suspension or expulsion.
Expectations
1. Student may not:
a. Disrupt the educational process of the school district through non-educational use of the device;
b. Endanger the health or safety of themselves or anyone else through the use of the device;
c. Invade the rights or privacy of others at school through the use of the device;
d. Engage in illegal or prohibited conduct of any kind through the use of the device; or
e. Violate the conditions and rules of acceptable use of electronic network/technology.
2. Maintenance of Device. Student must keep the device in good and working condition. In addition to following the manufacturer’s maintenance requirements, Student should:
a. Use only a clean, soft cloth to clean the device’s screen. No cleansers of any type should be used;
b. Insert and remove cords and cables carefully to prevent damage to connectors;
c. Not write or draw on the device or apply any stickers or labels that are not property of the District;
d. Handle the device carefully and ensure others do the same;
e. Not leave the device in places of extreme temperature, humidity, or limited ventilation (e.g., in a car) for an extended period of time;
f. Secure the device when it is out of their sight. The device should not be left in an unsecured location where someone else might take it;
g. Protective carrying case must remain on iPads at all times. Chromebooks should be carried home safely in students backpack.
3. Daily Use of Device. Unless otherwise instructed, the device is intended for use at school every day. If Student is permitted to use the device at home, they are responsible for bringing it to school every day, fully charged.
4. No Unauthorized Software or Data. Only legally licensed software, apps, media, or other data is permitted on the 1:1 device. Student will not download software, apps, media or other data (including songs, photos, or videos) without a District employee’s prior approval. Student will not replace the manufacturer’s operating system with custom software (i.e., “jailbreak” the device), or remove or modify the District-installed device configuration.
5. No Right to Privacy. The devices are District property; therefore, the District may examine the devices and search their contents at any time for any reason. Neither Student nor his/her parents/guardians have any right to privacy of any data saved on the device or in a cloud-based account to which the device connects. The school administration may involve law enforcement, if it is possible the device may have been used for an illegal purpose.
Additional Terms
1. Device Lease Fee / Insurance Fee. The lease fee will be required for all grades. The lease fee is inclusive of all device management, software, applications, and hardware. The fee also includes insurance for the devices to cover major damages. Depending on the extent of the damage, a deductible may be charged.
2020 - 2021 Student Fee Schedule
Grades K-2
Device: iPAD - Leave at School (Except for Remote Learning)
Fee: $35.00
Grades 3-5
Device: iPAD - Take Home
Fee: $75.00
Grades 6-8
Device: Chromebook - Take Home
Fee: $75.00
2. Damage to or Loss of device. Parent(s)/guardian(s) are responsible for their child’s use of the device, including any damage to or loss of the device.
a. Pennoyer Subsided Insurance: Pennoyer will provide insurance coverage for accidental damage, after a paid deductible which will be the responsibility of the parent(s)/guardian(s). The 2020-2021 deductible for accidental damage will be in a three incident occurrence tiers, listed in table below.
2020 - 2021 Student Deductibles
1st Incident
iPAD: $0
Chromebooks: $0
2nd Incident
iPAD: Up to $50
Chromebooks: Up to $50
3rd Incident
iPAD: Up to $150
Chromebooks: Up to $150
b. Theft: In the event of theft, upon presentation of a filed police report, the parent(s)/guardian(s) are responsible for the first $50 of the replacement cost. Pennoyer School District 79 will fund the remainder of the replacement cost, for a single occurrence. Should a second occurrence occur, the parents are responsible to cover the entire replacement cost.
c. Loss: In the event that the device is lost, the parents are responsible to cover the entire replacement cost.
The decision to assess a charge, as well as the amount of any charge, is at the sole discretion of the District, but will not be greater than the full replacement value of the device.
3. Hardware or Functionality Problems. If a problem arises with the functionality of a student’s device, the student must notify his or her classroom teacher of the problem within 24 hours or on the next school day. Under no circumstances may the Student or his/her parent(s)/guardian(s) attempt to fix or allow anyone but District staff the attempt to fix suspected hardware faults or the device’s operating system. Do not take the device to any repair shop; the Student should report the issue to his/her classroom teacher, who will report it to the District’s Technology Department.
4. Failure to Return the Device. If a Student fails to return the device and any assigned accessories as directed, the District may, in addition to seeking reimbursement from the Student’s parent(s)/guardian(s), file a theft report with local law enforcement authorities.
5. Internet Filter Outside of School. The District employs Internet filters and monitors students’ Internet activity at school. In addition, limited best-effort content filtering may also occur while outside of the District’s network. By signing this Agreement, parent(s)/guardian(s) understand and acknowledge this and agree that their child’s use of the Internet on the device at home or off of school grounds is at the discretion of, and should be monitored by, the parent(s)/guardian(s). Some sites accessible via the Internet may contain material that is illegal, defamatory, inaccurate, or offensive to some people. Parent(s)/guardian(s) assume complete responsibility for the Internet access beyond the network provided by the District. When using the device outside the District, students are bound by the same policies, procedures, and guidelines as in school.
6. Videoconferencing/Online Platforms. In order to synchronously enhance the continuity and quality of instruction including general education and related services in a child’s IEP, during school closures or remote learning, Pennoyer School District 79 may include teaching and support services using electronic, remote learning platforms, which may also be recorded for later viewing by authorized students and staff. The information in these transmissions may be confidential and/or privileged. Due to the circumstances related to school closures, including remote learning, the District is electing to deploy these platforms, relying on the representations of these companies, regarding the security of their resource and confidentiality of any information and proposes these tools as the best available resources which can be employed promptly for these purposes. While these platforms represent their uses are secure and private, these companies have their own data and record collection maintenance, use and security practices. As the District does not have complete control over any and all access to the instruction provided by these means, particularly when being provided to a group of students, information could be inadvertently accessed by other persons, including parents or student siblings. Any of these electronic transmissions are however intended only for use by the intended recipient(s). We ask that parents limit any access to these educational transmissions to only the intended student. If you are not an intended recipient you should not view, disclose, audio or video record, copy, circulate or in any other way use the information contained in this transmission. If you received the transmission in error, please notify the sender immediately and delete the transmission, including any attachments. By participating in these electronic learning opportunities, you acknowledge and agree to the above and waive any claims against Pennoyer School District 79 related to your child’s participation in these electronic methods for delivery of education services.
7. Waiver of Device-Related Claims. By signing below, you acknowledge that you have read, understand, and agree to follow all responsibilities outlined in this Agreement and agree to be bound by this Agreement. You also agree that the device was delivered in good working order and acknowledge that it must be returned to the District in good working order. By signing this Agreement, you waive any and all claims you (and your heirs, successors, and assigns) may have against District 79, its Board of Education and its individual Board members, employees, and agents, from any and all claims, damages, losses, causes of action, and the like relating to, connected with, or arising from the use of the device or from this Agreement.
8. Indemnification for device-Related Claims. To the fullest extent allowed by law, you agree to indemnify, defend, and hold harmless District 79, its Board of Education, and its individual Board members, employees and agents, from any and all claims, damages, losses, causes of action, and the like relating to, connected with, or arising from the use of the device or from this Agreement.
Agreement and Signatures
Use of devices on the Pennoyer School District 79 network is a privilege that supports school- appropriate learning. The consistent operation and maintenance of the computer network and equipment relies on users adhering to established guidelines. Therefore, by signing this Agreement, users acknowledge that they have read the 1:1 Student Technology Device Agreement and understand the District's expectations and the Student's responsibilities.
By signing this Agreement, Students and parent(s)/guardian(s) agree to abide by the restrictions outlined in the 1:1 Student Technology Device Agreement. The Student's parent(s)/guardian(s) are responsible for monitoring their child's Internet access on the device beyond the Pennoyer School District 79 network.
I hereby give my permission to my child to utilize the Pennoyer School District 79 1:1 provided device. I certify that the information contained on this form is correct.
