LOCATION
Stillwater Harvest Fest will be held in North Lowell Park.

DATES
Saturday, October 12, 2019 from 10:00AM-6:00PM
Sunday, October 13, 2019 from 10:00AM-6:00PM
There are no rain dates or refunds in the event of a cancellation.

TIMES
Market Check-In: Saturday, October 12th from 7AM-9AM
Market Set-up: Friday, October 11th from 5PM-7PM or Saturday, October 12th
from 7AM-9AM (Please do not arrive before the scheduled times.
Cars will need to be moved before 9AM)

Market Open to Public: Saturday, October 12th 10AM-6PM
Sunday, October 13th 10AM-6PM
Market Tear Down: 6PM on Sunday

(We will have overnight security, however, we do not recommend leaving any money, etc… in your booth. Stillwater Harvest Fest is not responsible for lost, stolen or damaged equipment/goods.)

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NOTES & REMINDERS

ALL VENDORS
● Check-in is from 7:00am-9:00am on both Saturday and Sunday.
● Participants are required to complete set-up by 10AM on Saturday and remain open until 6:00PM. On Sunday
participants are required to complete set-up by 10:00AM and remain open until 6:00PM. No vehicles are allowed in the
parking lot after 9:00AM on Saturday or before 6:00PM. No vehicles are allowed in the parking lot after 9:00AM or before
6:00PM on Sunday.
● Vendors must staff their booths during all event hours.
● Vendors who are unable to attend must call or email the Stillwater Harvest Fest committee. Telephone numbers will be
provided at a later date. 24-hour notification is requested so that we may make necessary changes and/or fill the space
with a vendor from our waiting list. Noncompliance may result in exclusion from future events. Fees will not be
refunded.
● Vendors must supply their own tent and/or awning with weights, table(s), chair(s), banner(s), and other supplies.
● Stillwater Harvest Fest only supplies physical 10’x10’ space. Weights are REQUIRED.
● Stillwater Harvest Fest has the right to refuse booths with tents that do not have weights. Stakes are strictly forbidden,
unless approved by the city prior to the event. If you need stakes, contact Stillwater Harvest Fest and we will contact city
officials.
● Each vendor is responsible for providing, assembling and disassembling his or her own booth.
● The Stillwater Harvest Fest committee reserves the right to reject applications. Past acceptance does not guarantee
future acceptance.
● Vendors name and address must be displayed in the booth at all times.
● All vendors are required to clean their area at the end of the market. This includes sweeping and garbage collection as
necessary. Vendors MUST remove all cooking oils or other liquid materials from premises.
● Vendors must have liability insurance and provide proof with this application.
● All vendors must have and provide a Minnesota sales tax identification number.
● Vendors are responsible to charge and pay sales tax as required by law.
Please check the Secretary of State’s website at www.taxes.state.mn.us for current tax information for our area.
● I understand that other Market Vendors may offer products, services, or information similar to those available in my
Market Booth.

FOOD VENDORS
● All food sold by vendors must be produced in a licensed and inspected kitchen or prepared
on-site in compliance with all Washington County Health Department regulations.
● All food vendors must be licensed to sell food products and provide proof of one of the
following licenses by October 1, 2019:
o Washington County Special Community Event License
o Department of Agriculture License
o Mobile Food License from the State of Minnesota
● Farmers must grow or produce items sold. The resale of commercially available produce is
expressly prohibited.
● Any vendor displaying “organically grown” signs must have certificate in their possession at
the time of sale.
● Any and all required by Washington County inspections of food, meat or produce items for
sale must be in compliance.

STILLWATER HARVEST FEST RECYCLES!
Stillwater Harvest Fest will provide appropriate collection containers and disposal provisions for vendors and guests. All
vendors should concentrate on using degradable, reusable, or recyclable products.

MENU – For All Vendors
Please list all items to be sold or a sample menu. Only those items pre-approved by the Stillwater Harvest Fest
committee may be sold.

HEALTH PERMIT
Food vendors are responsible for receiving and complying with all required permits. Please contact the City of Stillwater
for additional permit requirement information.

FIRE SAFETY
In compliance with our Minnesota State Fire Code, we require the following items:

● If your booth is contained within a tent structure, that structure must have proof being flame resistant.
● If you use LP gas, the tank must be securely fastened in place to prevent unauthorized movement.
● All fire extinguishers must be properly certified; including K-Class for cooking vendors and current tags on
all others.

Stillwater Fire Department, or appropriate authority, will inspect all vendors prior to operation. For vendors cooking under
tents, if tents do not show adequate proof of fire retardant as determined by the Stillwater Fire Department or
appropriate authority, the booths will not be allowed to open. For more information on local fire regulations, please contact:

Stillwater Fire Department
250 Maryknoll Dr.
Stillwater, MN 55082
651.351.4970

The Stillwater Harvest Fest committee is not responsible for lost time or income if booths are not allowed to open until
codes are met.

ELECTRICITY
Due to a limited amount of electricity available to us, we will take reservations of electric on
a first come, first served basis.