California Adult Education Courses (https://adultedcourses.org) - Request to Move Moodle v3.1 Course(s) to New Moodle Server v3.8
Dear OTAN California Adult Education Courses Teachers,

***THIS NOTICE ONLY APPLIES TO WIOA FUNDED AGENCIES. Courses are available to non-WIOA agencies until June 30, 2020. Beginning July 1, 2020, non-WIOA agencies will lose access to these courses. If we are still in a hardship at that time, we will reassess.***

We are in the process of migrating our Moodle server, located at https://adultedcourses.org, from one physical machine to another. In this process, we will also be upgrading from Moodle version 3.1 to version 3.8.  

If you plan to use your online course(s), please follow the directions below to prepare your course(s) prior to us moving it to the new server.  Once you have completed the tasks below, fill out and submit this form to request your course(s) be moved to the new server. LAST DAY TO SUBMIT THIS FORM IS MAY 8th, 2020.

Here is a general overview of the timeline:

Now through May 8, 2020: Teachers submit requests to have courses moved to new server
June 30, 2020: https://adultedcourses.org Moodle version 3.1 will be shut down
July 2, 2020: https://adultedcourses.org relaunched with Moodle version 3.8

Tasks to be completed before we move your course:  Directions for all of these tasks are found in the End of Semester Procedures course. (https://adultedcourses.org/course/view.php?id=472)

1. You have exported your gradebook.

2. You have made a backup of your course and moved it to your local computer, a flash drive, or external hard drive.

3. Delete all inactive students from your course.

4. Fill out this form to have your current OTAN Moodle course(s) moved to the new adultedcourses.org server.

Once the new site is live, you will receive notification via email that the migration has been completed and your course is ready for student enrollment. As a teacher, your existing account should have been migrated, and you can use the same login info. If not, you may create a new account and notify OTAN so that you can be enrolled as a teacher in your course. All students will need to create new accounts and enroll in your course.

Note: The URL of the new site will be the same as the current site. However, saved bookmarks and/or links to individual courses will need to be updated.

If you have any questions, contact me at molavides@otan.us.

Thank you for your patience and understanding as we make the move to our new site.

Merry Moodling,

Marjorie Olavides, OTAN Moodle Administrator
molavides@otan.us
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Your Last Name, First Name *
Type your name as you have it listed in your Moodle profile.
What is the email address associated with your current Moodle teacher account? *
What is your current phone number? *
Please put a phone number that you have access to in case we need to contact you.
Enter the school category in which your course is CURRENTLY located. *
Type the full name of the current category, i.e. Valley Adult School
Your current Moodle course full name *
Enter the full name of your Moodle course
Copy the link to your Moodle course from https://adultedcourses.org here. *
Login to your Moodle course, copy and paste the course link from your browser address bar. This will make it easier to locate your course.
What is the best date to move your course, as to avoid major disruptions with students? *
Do you want your course moved to the same school category as listed above? *
If no, what is the name of the category in which you want your course located?
Type the full name of the new or existing category, i.e. Valley Adult School
Submit
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