MACHAKOS UNIVERSITY DIRECTORATE OF QUALITY ASSURANCE GRADUATION PREPARATION PROCESS MONITORING FORM (TO BE FILLED BY GRADUATING STUDENTS)
The purpose of this exercise is to assist the University to check on the level of preparedness and to improve on the graduation preparation process and ensure that future graduations meet expectations of the stakeholders, especially the graduating students and their parents/guardians. It is important that you take this exercise seriously and be honest when answering the questions. Kindly note that your responses to the items in this form are strictly confidential.
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1. Select School
2. Gender
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3.Academic Year (e.g., 2016/2017)
4.Programme
On a five-point scale, rate the following aspects of the graduation preparation process by ticking appropriate level (Note: 1 – Poor;  2 – Fair;  3 – Good;  4 – Very Good; and 5 - Excellent).
5a) Preparation of the graduation list
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5b) Preparation of the newsletter.
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5c) Students Clearance Process
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State the extent to which you agree or disagree with the following statements concerning graduation preparedness by ticking appropriately (Note: 1 – Strongly Disagree; 2 – Disagree; 3 – Neutral; 4 – Agree; and 5 – Strongly Agree).
6a) Students’ Clearance form was readily available.
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6b) There was adequate time for clearance prior to the graduation ceremony.
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6c) Students’ clearance was smooth.
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6d) Graduation gown was readily available.
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6e) Graduation gown was presentable for the occasion.
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6f) Graduation newsletter contained relevant information.
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6g) The digital graduation booklet is better than the hard copy graduation booklet.
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Open Ended Questions
7a) Would you prefer a digital graduation booklet? If YES or NO, give reasons
7b) Outline challenges encountered when clearing.
7c) Comment on how the students’ clearance process at Machakos University can be improved.
7d) Outline the challenges that you encountered in obtaining a graduation gown.
7e) What should be done to enhance issuance of graduation gowns in your school?
7f) How did you know about the date of the graduation ceremony?
7g) What did you like about the graduation preparation process at Machakos University?
7h) What did you not like about the graduation preparation process at Machakos University?
7i) What would you suggest to improve the graduation preparation process?
7j) Provide any additional comments/suggestions that may be of help in future.
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