Submission Form | POTIONS & PIXELS Table to Screen Contest

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Submission Form | POTIONS & PIXELS Table to Screen Contest

Email *

🎲 Introduction

Welcome to the POTIONS & PIXELS Table to Screen Contest submission form! We’re excited to have you participate in this creative challenge.

Before you begin, we strongly encourage you to review the entire form to ensure you understand all requirements, guidelines, and expectations. Please complete all required sections before submitting.

📩 Questions or feedback? Contact Michael Zytkow, Founder & Executive Director of POTIONS & PIXELS, at michael.zytkow@potionsandpixels.com.

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🎲 Contest Overview

Can you make a video game inspired by board games?

Game developers of ALL skill levels are invited to take inspiration from board games and bring them to the digital world! Whether you're creating an original game that incorporates board game mechanics in a fresh way or adapting an existing board game with a unique twist, this contest challenges you to translate the essence of tabletop gaming into an interactive digital experience.

Why Participate?
💪 Flex your creative muscles
🎮 Build your skills & network with others
🏆 Compete for recognition & prize money

📅 Contest Details

🛑 Submission Deadline: 11:59 PM ET, May 4, 2025

✅ How to Submit Your Entry:

1️⃣ Complete & submit this form.

Include your game details, credits, and required acknowledgments.

2️⃣ Upload supporting materials.
Use the POTIONS & PIXELS Supporting Materials Upload Form to submit 1–5 screenshots or promotional images. Include at least one that showcases the gameplay. You may also include a title cover image or other visuals to creatively present your game.

3️⃣ Provide a publicly accessible link to gameplay footage.

This video will be used for promotion and to help encourage voting. Make sure it clearly showcases gameplay.
🔗 Paste the link directly in the form when prompted (YouTube, Vimeo, etc.).

4️⃣ Provide a publicly accessible link to play your game.

We recommend uploading to itch.io.

⚙️ If possible, please make your game playable in a web browser (WebGL build) to ensure accessibility.

📌 The link will appear on the public voting ballot.

5️⃣ Acknowledge POTIONS & PIXELS in your game and on your game page.

Please include the following where possible:

On your game page:

“[GAME NAME] was created for the POTIONS & PIXELS Table to Screen Contest. POTIONS & PIXELS is a nonprofit organization that creates and utilizes games, art, and technology for social impact.”
Please include a link to our website and use “POTIONS & PIXELS” in all caps with an ampersand (&) for branding consistency.

On your title screen:

“Created for the POTIONS & PIXELS Table to Screen Contest.”

6️⃣ Pay the entry fee.

The standard entry fee is $25.

🏆 Prize Breakdown

A total prize pool of $1,300 will be awarded to the top five winners:

🥇 1st Place: $650

🥈 2nd Place: $350

🥉 3rd Place: $150

🎖️ 4th Place: $100

🎖️ 5th Place: $50

🎮 Game Requirements

To be eligible for the Table to Screen Contest, your submission must meet the following criteria:

✅ Theme:
Your video game must be inspired by board games. This could include:

Adapting the mechanics, themes, or storytelling of an existing tabletop game
Creating an original video game that uses board game-inspired mechanics, aesthetics, or genres

You are free to interpret this theme creatively — we welcome innovative and unexpected approaches.

✅ Playability:
Your game must be fully playable on a standard PC or in a web browser (WebGL preferred).

✅ Accessibility:

We strongly recommend making your game browser-playable (e.g., WebGL build on itch.io) to increase accessibility for voters.

📜 Intellectual Property & Usage Rights

✅ Ownership:

You retain full ownership of your game and all submitted materials.

✅ Originality:
Your submission must be your own original work. You may build upon older ideas or creations you’ve previously worked on, as long as the final result is a new creation submitted specifically for this contest.

✅ Third-Party Assets:
You may use third-party assets (e.g., art, fonts, icons, audio) as long as they are properly credited in your submission.

✅ AI-Generated Content:
AI-generated content is allowed if it is clearly acknowledged. You must explain what content was generated using AI (e.g., art, writing, layout, etc.).

📢 POTIONS & PIXELS Usage Rights

By entering this contest, you grant POTIONS & PIXELS a non-exclusive, perpetual, worldwide license to:

Showcase your project at events, online, in print, and in exhibits
Reproduce and distribute images and content from your game (e.g., in recap booklets, merchandise, and fundraising materials)
Modify or adapt your content slightly for promotional or editorial purposes (with credit)

📦 If your project continues to grow beyond this contest, we ask that you acknowledge POTIONS & PIXELS’ role in its development—such as in the rulebook, on the box, or in online credits.

🗳️ How Winners Are Chosen

The winners of the Table to Screen Contest will be determined by a public vote using ranked-choice voting. The voting period will begin after all submissions have been received, organized, and prepared for gameplay access.

✅ How It Works:

Voters will rank their top five favorite entries, from first to fifth place.
Players are required to play multiple games before casting their votes to help ensure fair, informed, and community-driven results.
If a voter’s top choice cannot win, their vote automatically transfers to their next preferred game.
This process continues until the top five winners are determined, with each requiring majority support to win.

🎯 This voting method respects voter intent, promotes fairness, and ensures that each winning entry is strongly supported by the community.

💲 Entry Fee

💵 Standard Entry Fee: $25

💡 Flexible Payment: If this presents a financial hardship, you may pay between $5 and $25.

🎁 Support the Contest: Want to contribute more? Additional contributions help grow this contest & future programs!

✅ All entry fees go directly toward supporting our grant & contest series to help grow the local game industry!

🧩 Multiple Submissions Allowed

You are welcome to submit more than one game to the contest!

✅ Each submission must be accompanied by:

A separate entry form
A separate entry fee

🧑‍🤝‍🧑 Team Submissions

✅ If submitting as a team:

Each team member must submit this form individually (for acknowledgment purposes).
Only one entry fee is required per game submission.
List all team members' names and roles in the Credits section.

📢 Each team submission must be fully credited to ensure proper recognition.

📍 Geographic Eligibility

✅ This contest is limited to residents of the greater Charlotte metropolitan area.

🌎 Eligible Counties: See the full list below.

📝 Age Restrictions & Parental Consent

There are no formal age restrictions for participating in this contest. However, participants under 18 must have parental or guardian consent to enter.

🛑 If a minor wins a prize, the prize will be awarded to their parent or guardian on their behalf.

📌 Parents and guardians are encouraged to review all contest details before granting permission to ensure a safe and appropriate experience for minors.

⚖️ Code of Conduct

All participants must uphold a high standard of respect, fairness, and integrity. Any abusive behavior or manipulation of the submission process may result in disqualification and possible legal action.

📜 Grant Acknowledgment

This project is supported by the Infusion Fund, a partnership between the City of Charlotte, Foundation For The Carolinas, and generous donors to support the arts and cultural sector.

POTIONS & PIXELS NONPROFIT would like to thank the Infusion Fund for supporting our effort to grow the game industry in Charlotte.

📝 Personal Information

First Name

Middle Name

Last Name

Phone Number

Can you receive text messages at this number?

Yes

📍 Participation Eligibility

Which county in the greater Charlotte metropolitan area do you live in?
*

Eligibility is limited to residents of 16 counties within the greater Charlotte metropolitan area. These counties reflect the broadest definition of the Charlotte region, encompassing communities that are closely tied to the cultural, economic, and social fabric of the city. This ensures that our grant reflects the interests and preferences of those who live and engage with the Charlotte area most directly.

📌 What is your zip code?
*

What is your age? (If under 18, you confirm you have parental/guardian consent to enter.)
*

📊 Demographic Information

As part of our commitment to inclusivity and better serving our community, we are collecting demographic information. This data will help us understand the diversity of our participants, tailor our programming to meet community needs, and support our grant reporting and applications to secure funding for future programs. We appreciate your willingness to share this information with us.

What is your gender identity?

Note: When giving respondents a choice to answer with their own words, Google Forms uses the "other" option. We cannot edit this wording to say "self-describe."

Male

Female

Non-Binary

Other:

What is your Race/Ethnicity? (Please select all that apply)

Note: When giving respondents a choice to answer with their own words, Google Forms uses the "other" option. We cannot edit this wording to say "self-describe."

American Indian or Alaska Native

Asian

Black or African American

Hispanic or Latino

Native Hawaiian or Other Pacific Islander

White

Other:

📸 Media Consent

By participating in this contest, I acknowledge and agree that:

✅ My image, organizational activities, and interviews may be photographed, recorded, and featured in print, on websites, and across other forms of media.
✅ POTIONS & PIXELS may highlight and tag me through their media platforms using the information provided.
✅ POTIONS & PIXELS' partners, including the Infusion Fund, may also share and promote this content across their platforms.
✅ This acknowledgment applies to all forms of media, including online, print, and promotional materials.

I agree to these terms.

Required

📣 Links & Social Media

📌 Please provide your preferred links and social media profiles. These may be used for tagging and promotion of your work.

Website

Example: https://www.potionsandpixels.com/

Instagram Profile Link

Example: https://www.instagram.com/potionsandpixels/

Instagram Handle

Example: @PotionAndPixels

X/Twitter Profile Link

Example: https://x.com/PotionsPixels

X/Twitter Handle

Example: @PotionsPixels

Facebook Profile Link

Example: https://www.facebook.com/PotionsAndPixels/

Facebook Handle

Example: @PotionsAndPixels

Any other links you’d like to provide

Example: MeetUp https://www.meetup.com/POTIONS-PIXELS/, YouTube https://www.youtube.com/channel/UCrYtB14sHbICARBzSG1s60g, Discord https://discord.gg/hqDGp3keUG

📩 Submission Information

🎮 Game Title *

What is the title of your game?

📝 Short Description

Please provide a short, one-line description of your game.

📖 Detailed Description

Please provide a more detailed description of your game, including the core gameplay. Make sure to describe how your video game is inspired by board games.

🔗 Please provide a publicly accessible URL where your game can be played. We highly recommend using itch.io.

The link you provide will be included in the voting ballot. If possible, we recommend that your game be a WebGL build playable in a browser to make it more accessible.

Please include the following on your game page:

[GAME NAME] was created for the POTIONS & PIXELS Table to Screen Contest. POTIONS & PIXELS is a nonprofit organization that creates and utilizes games, art, and technology for social impact.

Please include the link to our website (www.potionsandpixels.com). Also, please note, for branding consistency, where possible, "POTIONS & PIXELS" is always written out capitalized with the use of the ampersand (“&”).

Please include this acknowledgment in you game’s title screen:

Created for the POTIONS & PIXELS Table to Screen Contest.

📸 Game Photos
Upload 1–5 photos of your game, including at least one that showcases the gameplay.

You may also include a title cover image or other visuals to creatively present your game.

Upload via this form:
POTIONS & PIXELS Supporting Materials Upload Form

🎥 Submission Video

Please provie a link to some gameplay footage. We’ll use this to promote your game and encourage voting.

🤖 AI-Generated Content:
AI-generated content is allowed in your project as long as it is fully acknowledged.

Did you use any AI-generated content in your project?

Yes

If so, please provide an overview about what content was generated using AI.

Third-Party Assets:
You are permitted to use third-party assets. You must acknowledge and provide appropriate credit for any third-party assets you use, including details of their source and licensing.

Did you use any third-party assets in your project?

Yes

If so, please acknowledge and provide appropriate credit for any third-party assets you use, including details of their source and licensing.

🛠️ Development Tools:

What tools or software are you using to develop your game? (e.g., Unity, Unreal Engine, GameMaker, etc.)

🎨 Credits
Please list the names and roles of each person involved in this project.

📜 Intellectual Property & Acknowledgment Agreement

✅ Ownership: I understand that I retain full ownership of my submission.
✅ Acknowledgment: I agree to include a clear acknowledgment of POTIONS & PIXELS in my content. (Using the provided logo and mentioning their role.)
✅ Showcasing & Rights: By participating in this grant, I grant POTIONS & PIXELS the right to:
🎶 Showcase my work at events, in exhibits, online, and in print.
📖 Reproduce & distribute my content in booklets, merchandise, and fundraising materials.
📝 Modify my submission for editorial or promotional purposes.

📌 Future Acknowledgment: If my project continues to grow, I will continue to acknowledge POTIONS & PIXELS’ role in its development.

I agree to these terms.

Required

💲 Tax & Payment Information

📌 Taxable Income:

A 1099-MISC form will be issued for tax reporting.
If you earn $600 or more in grants/contests this year, you must provide an IRS Form W-9.
Contest & grant money is considered taxable income.

📌 Team Submissions:

Prize money will be sent to one designated team member via PayPal.
The team is responsible for distributing the funds among themselves.

If you win prize money, payment will be made through PayPal. Provide your PayPal handle. *

✅ Entry Fee & Payment Options

💵 Standard Entry Fee: $25

💡 Flexible Payment: If this presents a financial hardship, you may pay between $5 and $25.

🎁 Support the Contest: Want to contribute more? Additional contributions help grow this contest & future programs!

✅ All entry fees go directly toward supporting our grant & contest series to help grow the local game industry!

🔹 Payment Instructions (PayPal):

1️⃣ Go to: PayPal Link

2️⃣ Click "Send"

3️⃣ Enter your payment amount ($25 or adjusted amount if needed). This fee is strictly for participation in the contest and not in exchange for goods or services, and is therefore not taxed.

4️⃣ In the “What's this for?” field, include:

Your Full Name
Your Game Name
"POTIONS & PIXELS Table to Screen Contest"

5️⃣ Click "Send" to complete payment.

Confirm your Entry Fee Payment

Submitting as a Team:
If you are submitting as part of a team, each team member must individually submit the form, but only one entry fee is required per gamesubmission.

Multiple Submissions Allowed:
You are welcome to submit as many games as you like. Please note that each submission requires a new submission form and entry fee.

I am submitting the $25 entry fee.

Another member of my team is submitting the entry fee. (Please make sure to coordinate this step with your team members)

I need financial assistance, and will pay between $5 and $25.

I would like to contribute more than $25 to support this contest.

📩 Confirmation

Do you confirm that you have read, understood, and agree to the contest guidelines?
*

Yes, I have read, understood, and agree to the contest guidelines.

Required

Do you have any suggestions for future contests and/or grants? (OPTIONAL)

POTIONS & PIXELS

POTIONS & PIXELS is a 501(c)3 nonprofit organization based in Charlotte, that creates and utilizes games, art, and technology for social impact. With a focus on community engagement, education, and addressing local challenges, we have developed innovative programs that resonate with a wide audience. Over the years, we've collaborated with organizations such as Lowe’s, the Levine Museum of the New South, and the City of Charlotte to create nine custom games and apps tailored to community needs.

In addition to our development work, we have hosted over 740 events, ranging from gaming tournaments to educational workshops, and led workforce development programs that equip participants with valuable skills for the future. We are also passionate about blending art and technology, which is evident in our creation of indie ArtCade machines—interactive installations where creativity and gaming converge.

At POTIONS & PIXELS, we strive to build inviting spaces that foster connection and creativity, ensuring that our work makes a meaningful impact on the community.

Please FOLLOW us on social media, and don't forget to join our Discord and Meetup Group!

Can you help us? (Check all that apply).

Please note: Your answer to this question, does not affect you submission in any way.

I would like to volunteer.

I would like to donate items or services.

I (or my company) would like to financially support your work through a donation or sponsorship.

I would like to donate my skills (photography, teaching, design, etc.)

I will help spread the word on social media and within my community.

What's the best way to keep up with our upcoming events, programs and grants/contests that you can participate in?

Join our Newsletter!

Please note: Your answer to this question, does not affect you submission in any way.

I would love to subscribe to your newsletter.

I already subscribe to the newsletter.

I want to miss out on all the fun by not subscribing.

Send me a copy of my responses.

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