Terms and Conditions
Darlington Market: Pease Pudding Markets 2022 Terms and Conditions to Trade

Thank you for trading at Darlington Market, we look forward to welcoming you to trade. Stallholders are advised to carefully read the following terms and conditions of stall hire prior to completing their application. They should also retain the copy of the terms and conditions for their future reference and guidance.  
Completion of an Application Form does not guarantee attendance at the event.
All bookings are accepted on the understanding that stallholders operate solely at their own risk. All traders are responsible for complying with all relevant trading legislation, compliance and CE certification associated with their brand and products.

OPENING HOURS:
The event will run from 16:00 - 21:00 - Set up will be completed and ready to trade at 15:30  **All Vehicles must be OFF SITE.

BOOKING
Applications will be notified of acceptance upon application being submitted and accepted.
In order to ensure a balance of goods on offer the organisers reserve the right to limit the number of stalls selling each type of goods, so please ensure that you describe your proposed wares fully and fairly.
We cannot guarantee that regular traders will be designated their usual stalls. Please note: stallholders are NOT permitted to privately re-sell their stall pitch. Any change in stallholder details needs the prior written consent of The Darlington Markets.                                                                                                                                                                                        
When your booking has been confirmed you will be sent an acceptance letter and information relating to the set-up and de-rigging schedules.

HEALTH AND SAFETY:
You are required to ensure that you have all the appropriate certification for inspection during the event.  Health and Safety Regulations apply in respect of stall usage and you are responsible for safe conduct of your business and anyone connected with it.  Health and Safety checks will be conducted throughout the day.  If there is a serious concern which cannot be immediately resolved, you will need to discontinue trading in order to resolve the issue. Exhibitors must understand and comply with all current Health and Safety regulations, particularly with respect to equipment and public safety.

SALE OF FOOD:
All traders must complete a Food and Drink information detail proforma. Further information will be required, such as a Fire Risk Assessment and a Food Safety Checklist. These will be dispatched when your details have been checked and only if you require them. All exhibitors must comply with the up to date Food Safety and Hygiene (England) Regulations 2013 and the Food Hygiene Regulations 2006. All traders details will be verified and checked on the FSA certification board – all traders must be registered 4**** or 5***** rating. Any lower ratings will not be accepted.

All stands must comply with current Food Safety Regulations and general Food Hygiene guidelines. If any practices which fall below these standards are observed, the breach will be explained to you by the Market Management.

INSURANCE:
All stallholders must hold Public and Products Liability Insurance to the value of £5,000,000. Copies of insurance certificates should be submitted in advance of the event to events@darlingtonmarket.co.uk, and should be clearly displayed on the stall for the duration of the event.
The organiser does not and will not accept responsibility for any exhibitor loss, damage or financial loss as a result of the abandonment or cancellation of the event due to severe weather conditions or other factors beyond our control.

PAYMENT SCHEDULE:
Upon confirmation of your place, we require a full payment within one week of acceptance in order to reserve your place. This deposit is non-refundable except in exceptional circumstances which will be decided at the discretion of the Market Manager.
An online i-zettle payment link will be sent to you


Market Asset Management (Darlington) Ltd does not accept responsibility for any exhibitor loss or financial loss due to the abandonment or cancellation of the event due to severe weather conditions or other factors beyond our control. If the event is cancelled due to severe weather alternative trading dates will be offered.

ELECTRICAL EQUIPMENT:
All electrical equipment used at the event must be PAT tested and carry a current PAT certificate. This is a statutory requirement of the Electricity at Work Regulations 1989. Copies of these certificates should be kept on the stall at all times. Exhibitors whose appliances are not PAT tested and/or are considered unsafe will be asked to remove the appliances.

TRADING STANDARDS
We are working with colleagues in Darlington Council to ensure that all traders comply with relevant legislation, CE certification and trading standards. If you are unsure if any of your goods do not comply or you have any questions please contact us before coming to the event – a question is better than a prosecution.
Please refer to the below link for further trading standards and compliance details.
https://www.businesscompanion.info/ 

SALE OF ALCOHOL
Any exhibitor wishing to sell alcohol may do so, but they must apply for a Temporary Event Notice with Darlington Borough Council. If you wish to procure a TEN, please advise us so we can give you the relevant information.

BANNED PRODUCTS
The following are strictly PROHIBITED on the Darlington Markets site:
• Selling and displaying of flags
• Selling and displaying of toy guns
• Selling or displaying of pornographic materials
• Selling and displaying of counterfeit goods
• Selling silly string or air horns
• Selling of explosives or fireworks
• Selling of anything that can be used as a weapon
• Laser pens

STALLS AND EQUIPMENT
Please let us know in advance if you require equipment, such as gazebo and tables. You are required to provide your own internal display equipment i.e. stands etc.

If using and erecting your own gazebo, this must be festival standard, constructed and adequately anchored down. A suitable risk assessment to cover the erection, dismantling, use and anchoring of the marquee/gazebo/stall/tent should be compiled together with assessments of fire risk and means of escape in case of fire or hazard. These documents should be available from supplier and made available to all members of the organisers team for reference. The person carrying out the erection should follow the manufacturers’ advice, guidelines and recommendations for the anchoring of the marquee/gazebo. All anchor points and ropes should be in good condition and fit for purpose and be regularly checked by a competent person while the structure is erected; if the weather changes/deteriorates the number of checks should be increased. The amount of ballast required should be obtained from the manufacturer and positioned and fixed in accordance with their instructions.
Stalls must be manned at all times during the Darlington Pease Pudding. All traders must ensure the safety of everyone who is associated with their stand and those persons who may be affected by the activities carried out therein.

POWER
There will No Power provided.

WASTE AND RECYCLING
All traders will be expected to manage and dispose of their waste responsibly.  

DAMAGES AND LIABILITIES
Any damage caused by any stallholder, their employees, agents or any other person under their direction to the venue or its fixtures and fittings shall be immediately made at the stallholder’s expense.

All stallholders shall indemnify Darlington Markets against all liabilities, actions, costs, claims and compensation for injury, loss or damage to any person or property arising as a result of their trading at their event or any act, omission or negligence done or omitted by the stallholder, their employees, agents or any other person under their direction.

LOCATION
All pitches are pedestrianized and close to major retail outlets and shopping centres.  They will be allocated on a first-come first-served basis. The Darlington Markets carefully plan the layout of each event and trader, the location of a pitch is non-negotiable.

APPEARANCE OF THE STAND
The co-operation of all exhibitors is required to achieve an optimal appearance of their stands. Exhibitors should bring skirts, tablecloths etc to hide any material below the table line. Extra shelving, tables and lighting etc will display your merchandise to best effect. The Darlington Market reserves the right to withdraw products for sale that are not stated on the application form or to close the stall down. In the event of a stall being shut down due to failure to comply with T&C’s, no refund will be given.
                                                                                                                                                                           
PHOTOGRAPHY AND PUBLICITY
By accepting a stall all traders agree to being photographed by Darlington Market staff for future publicity purposes for the Darlington Markets and third-party partners.  
                   
REFUNDS
Your deposit to trade is non-refundable and secures your pitch for the event(s).
If you cannot attend due to unforeseen circumstances, you will be offered an alternative trading day but are not entitled to a refund. All refunds will be at the discretion of Market Management.

VEHICLES
All vehicles must be off the market by 3:30pm please.
Vehicles must not re-enter the market until the end of trading or when the markets officer decides.

LATE ARRIVALS
Latecomers will not be allowed on site in vehicles after or before designated set up times. Stallholders may carry equipment on site manually if they arrive late but vehicles will not gain access. Latecomers will not receive a refund if they choose not to attend.

CANCELLATION
The markets will only be cancelled in the event of high winds or extreme circumstances. The markets will still go ahead in the case of rain and snow.

**Please Note - Terms and Conditions of Stall Hire may be subject to amendment – you will be notified of any changes. Darlington Market.