Mountain Song Festival - September 8-9, 2023

Mountain Song Festival takes place at Brevard Music Center in Brevard, NC.

The Festival will include a Juried Arts Exhibition and a Community Corner for Non-Profit Organizations.

Items appropriate for the Arts Exhibition include any form of art that is locally made and is artists’ original work.

APPLICATION SUBMISSION DEADLINE : Monday, August 31, 2023

GENERAL RULES

• Booth fee (Art Vendors) for the Saturday is $250 for a 10’ wide x 15’ deep booth space.

• Application must be submitted by Monday, August 31, 2023. There will be no registration allowed after the deadline. Booth fee and Certificate of Insurance must be submitted with application.

• We do not accept any applications by mail.

• No merchandise may be sold or displayed at any Mountain Song Production that creates a public nuisance or large quantities of litter.

ALL VENDORS MUST SUBMIT CERTIFICATES OF INSURANCE NAMING MOUNTAIN SONG FESTIVAL AND BREVARD MUSIC CENTER AS ADDITIONAL INSUREDS. This is required in order to set up.

ALL CRAFT VENDORS MUST SEND PHOTOS OF BOOTH.

YOU ARE RESPONSIBLE FOR REMOVING YOUR OWN WASTE. PLEASE USE RECYCLABLES OR BIO-DEGRADABLES.

-No merchandise may bare the Mountain Song Festival or Songsmith Gathering logo or the words “MOUNTAIN SONG” or any other wording that links the merchandise to Mountain Song Festival in anyway. Food or beverages may not be sold without prior approval.

• No music, compressors or generators are allowed.

• Electricity may be provided, upon request.

• Tables, chairs, tents, and tent weights (certified flame-retardant) are the sole responsibility of the vendor.

• Pets are prohibited at the Festival with the exception of service animals.

• Tents must be secured to the ground by weights only, please bring appropriate weights. NO STAKES!

• A fly-away tent is against fire code. Be prepared for any weather by bringing adequate protection for your booth. Your tent must be certified as flame-retardant. The festival is taking place rain or shine, and NO REFUNDS will be given.

• For additional information please email nancycolemanservices@gmail.com .

ARTS EXHIBITION RULES

• All work to be exhibited at the Arts show must be artist’s original work. Five (5) representative artwork pictures plus one (1) booth picture in JPEG format must be uploaded with your application. If several artists share a booth, pictures from all artists are required for each.

• The Arts Committee will jury all applications and may accept or reject some or all of the work represented by images that accompany the application. If you are accepted into the Arts Exhibition, you will receive an acceptance e-mail with directions to the exhibit area and set up times with appropriate instructions. The booth fee and COI must be included with your online application.

• Manufactured or kit objects and/or ceramics cast from commercial molds will not be considered for the Arts Exhibition. Exhibition officials have the authority to reject or disqualify any work.

• Booth set up for arts booths will be on Friday September 8, 2023. Setting up on Thursday may be an option. Please discuss with vendor coordinator.

COMMUNITY CORNER / NON-PROFIT RULES

• Non-profit organization may request a space in the Community Corner which is separate from the main vendor area.

• Appropriate applicants (registered non-profit) are accepted based on availability on first come, first served basis.

• Non-profit booth space is 10 feet x 10 feet and the fee is $50. Non-profit vendors are responsible for providing their own tent, tables, chairs and other display items needed. Applicants are accepted based on availability on first come, first served basis. If accepted into the show, you will receive an e-mail with a request to pay the booth fee. The fee and COI must be included with your online application. We cannot accept applications sent via USPS.

• No information, hand-outs or circulations will be distributed in any areas of the festival other than the Community Corner. Please do not leave stacks of leaflets on any surface other than your own tables; please make sure they are protected from blowing away in the wind.

• Vendors are responsible for cleaning their own areas each night.

• Booth set up will be on Friday September 8, 2023..

GENERAL TERMS OF VENDOR PARTICIPATION AGREEMENT

1. Vendor shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unity which apply to the use of its vending unit requirements, including without limitation, any applicable fire and building code of the City of Brevard, and health regulations of the Transylvania County Health Department.

2. Vendor agrees to indemnify and hold harmless Brevard Music Center, Mountain Song Festival and Mountain Song Productions, LLC, its officers, directors, representatives, employees, contractors, volunteers and agents for all penalties, fines, costs, expenses, damages, from the participating vendor’s failure to comply with such laws.

3. Vendor accepts decision of Mountain Song in disputes between vendor and any other festival participant or on any matter not covered by this agreement.

CARE OF ALLOCATED SPACE AND VENDING UNITS

1. Vendor shall maintain allocated space and vending unit in a neat, safe and orderly condition during the festival. Vendor property in the back of the booth must be stacked/stored to maintain an appropriate appearance

2. Vendor shall be responsible for set-up and removal of their own equipment, fixtures, inventory and other property. Set-up and tear down information will be sent with your acceptance e-mail.

3. Vendor must remove trash, and equipment from the allocated vending space.

4. Vendor shall surrender allocated space to Brevard Music Center at the end of the festival in the same condition as when vendor assumed occupancy.

LIABILITY AND SECURITY

1. Vendor agrees that Brevard Music Center and Mountain Song Productions its officers, directors, representatives, employees,

contractors, volunteers and agents shall have no responsibility what so ever for any loss or damage to vendor’s equipment, supplies, goods or other property.

2. Neither Brevard Music Center and Mountain Song Productions shall be liable for any loss or damage to the property of vendor or any of its representatives, employees, agents, patrons and guests, because of fire, robbery, accidents, or any other cause whatsoever that may arise from vendor’s use or occupancy of its allocated space during the festival.

3. Vendor agrees to indemnify and hold harmless representatives, employees, and agents of the festival and/or The Brevard Music Center, Mountain Song Productions, against any and all claims of any person whomsoever, from acts or omissions of the vendor, its representatives, employees, agents, patrons, or guests.

3) Vendors must maintain your own liability insurance and submit your certificate of insurance (COI) with your application. Failing to present certificate upon request will forfeit your right to set up and no refund will be given.

4. Vendor shall be prepared to continue vending from the allocated space in the event of rain. Bring appropriate coverage. If weather becomes too inclement to operate vending booths, Mountain Song Productions will be responsible for making final determination of outdoor operations.

SUBLETTING OR ASSIGNMENT

1. Vendor shall not sublet, assign or donate allotted space, in whole or in part.

2. Vendor shall occupy only the assigned space.

TERMINATION

Mountain Song may, at its election, terminate the 'Participating Agreement' between Mountain Song Festival and vendor any time upon a breach. Upon termination, vendor shall have no rights and Mountain Song shall have no obligations under the said 'Participating

Agreement.'

I have read the ‘General Terms of Vendor Participation Agreement' and agree to abide by its rules and all terms and conditions set forth therein.