St. Joe's 2023 Crab Feed Volunteer Opportunities
The Crab Feed is the major fundraiser for St. Joseph’s Catholic School each year. This year the event will take place March 11th, 2023 at The Boise Centre. The event consists of a live, silent and dessert auction. In addition to the event night, an online auction is setup to provide additional auction purchase opportunities to the St. Joe's community. This year these individuals will work with the Marketing and Development Director Kendall Mooney along with the Event Chair Brittney Scigliano to successfully execute this event.
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Crab Feed Co-Chair
Responsible for working with the Marketing & Development Director and Crab Feed Chair to organize and execute the event. Be a part of the team that makes it happen! Help will be needed to coordinate volunteers to ensure the event is successful. You will be supported by both Kendall (Marketing & Development) and Brittney (Chair) who are both Crab Feed veterans.
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Live Auction Coordinator
The procurement of live auction items is critical to raising key funds for our school. This group will identify and procure corporate and individual donations with the appeal needed for a live auction item. Commitment: Significant time spent January-March. The chair will oversee this group and organize the different packages.
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Silent Auction Coordinator
The procurement of silent auction items is critical to raising key funds for our school. This group will identify and procure corporate and individual donations with the appeal needed for a silent auction item. Commitment: Significant time spent each year January- March. The chair will oversee this group and organize the different packages.
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Art Project Coordinator

Coordinator will be responsible for overseeing the art project volunteers and monitoring progress. One or two individual parents from each class will be responsible for the design and completion of a class art project. Assistance provided from the school art teacher. The coordinator of this activity is responsible for communicating to volunteers, overseeing all art development, and ensuring the setup of the art at both the pre-event viewing and the event itself. Commitment: Planning and coordination November-February, with time for setup the day before and/or day-of event.


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Class Basket Coordinator

Coordinator will be responsible for coordinating the class basket volunteers from each homeroom and monitoring progress. One or two individual parents from each class will be responsible for the theme, procurement, and completion of a class basket. The coordinator of this activity is responsible for communicating to volunteers basket timelines, commitments and completion.  This is a big part of the silent auction for the Crab Feed and crucial for the success of the evening. Commitment: Planning and coordination November-February, with time for setup the day before and/or day-of event.

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Raffle
Responsible for the identification, development, oversight and successful implementation of the Raffle. This year's raffle will be open to St. Joseph's School families and the surrounding Catholic Community. Tickets will be made available after school and after Mass; it will be the Chairperson's responsibility to coordinate ticket sales at these times. Commitment: Planning and coordination in December-March, with time for setup the day before and/or day-of event. Night-of event oversight and support.
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Wine Grab
Responsible for the identification, development, oversight and successful implementation of the Wine Grab. Commitment: Planning and coordination with time for setup the day before and/or day-of event. Night-of event oversight and support.
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Check-In / Check-Out
Gain a working knowledge of Go Time (the software used by Greater Giving for guest check-in/check-out) through a one-hour training session. Coordinator will coordinate the setup of the registration area at the event venue and be responsible for leading the team of volunteers to assist guests with check-in/check-out the night of the event. Commitment: Coordination to begin in March with largest commitment the day before and night-of the event (from start to close).
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Live Auction – Night of Coordination
Work with Event Staff and Auctioneer to ensure appropriate setup of AV equipment for the Live Auction. Assist the Auctioneer in tracking paddle board numbers as purchases are made throughout the night of the event. Commitment: Coordination to begin in March with largest commitment the week before and during the event.
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Silent Auction – Setup/Display
In conjunction with the Silent Auction Coordinator, ensure appropriate packaging, display and setup of silent auction items at the event. Commitment: Coordination to begin in April with largest commitment the week before and ending after setup of the event.
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Decorations
Design and setup all event decorations that help enhance and complement the auction theme. Areas of responsibilities could include: reception, dining room (general décor and table centerpieces), auction areas, bars, stage and dance floor. Commitment: Assisting the Decorations Coordinator with planning and setup the day before and/or day-of event.
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Student Slideshow
Responsibilities include soliciting student photos from parents and developing a 5-7 minute slideshow presented with music. Video is shown on event night. Commitment: Development and completion of slideshow by the beginning March.
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Live Auction Slideshow
Responsibilities include creating the Live Auction Slideshow, showcasing the photos and descriptions of all Live Auction Packages (including art projects) as well as highlighting sponsors and underwriters of the event. Video is shown on event night during the Live Auction. Commitment: Development and completion of slideshow in March.
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Centerpiece Auction
Responsible for the identification, development, oversight and successful implementation of the Centerpiece Auction. Commitment: Planning and coordination in February - March, with time for setup the day before and/or day-of event. Night-of event oversight and support.
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Reservations
Responsible for monitoring the reservation system through the auction host, Greater Giving, and assigning all dinner seats. Familiarity with the St. Joe’s School community is helpful, especially when completing table assignments. Commitment: System oversight in February - March, with seating assignments completed the week of the event.
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Silent Auction Item Distribution & Breakdown
After the close of the Live Auction, assist the Check-Out Team with the delivery of silent auction items to winning bidders. Once check-out is complete, ensure the breakdown and storage of all silent auction displays (with pick-up the next day). Commitment: Coordination to begin in March with the largest commitment the night-of event.
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Sponsorship Sales (SS)
Responsible for helping to identifying event night table sponsors, event underwriters and corporate advertisers for the program. Experience in sales is a plus. In the first year, the Co-Chair will work directly with the SS Chair to learn the responsibilities needed for the role. In the second year, the Co-Chair will then move into the SS Chair position and train a new Co-Chair. Commitment: A two-year commitment with significant time spent each year in January-April.
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Online Auction – Procurement/Setup/Distribution
The procurement of online auction items is a way to continue raising funds for our school after the Crab Feed is over. In conjunction with the Silent Auction Coordinator, identify and procure corporate and individual donations with the appeal needed for an online auction item. Ensure appropriate marketing and distribution of items. Following the auction close, coordinate item pick-up. Commitment: Time spent procuring items and setting up auction system in February-March.
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Venue Setup
Responsible for working with the event staff to setup the venue for the event. Setup tables, chairs and linens. Commitment: Setup the day before and/or day-of event. Many hands make light work.
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Venue Cleanup
Responsible for working with the event staff to take down the venue for the event. Take down decorations and help pack up the event. Commitment: Cleanup  the day after the event. Many hands make light work.
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Talent
The SJPA members understand that some families are not able to give volunteer time due to work, commitments, etc.  We also know that the families that make up the St. Joseph's community have diverse backgrounds in what they do or who they know.  In this section of the volunteer form, we are asking you to volunteer any talents or resources you can "donate" for the cause.  For example, our event requires printing (i.e. brochures, flyers, programs), so if you or your family have connections to a print shop/graphic designer, that would be a great resource for the SJPA.  Other examples may include florists, restaurants, photographers. We appreciate all the blessings of talent you can offer to our group of volunteers.
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