🌸Pop-Up Hanami General Volunteer Form🌸

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Thank you for your interest in volunteering for the Pop-Up Hanami! :D Please read through all of the following information before filling out the form.

All volunteer roles (except for the Setup/Takedown Crew) are expected to volunteer for the entire day on Saturday March 18th. There will be a mandatory orientation in the morning, after which you will break into your specific teams. Everyone will be helping with setup and cleanup regardless of role.

You are not expected to be on duty the entire time. There will be scheduled break times and refreshments provided. Volunteers will also receive additional raffle tickets for the event.

If you'd prefer to not volunteer for the whole day, then please only select Setup Crew or Takedown Crew, and none of the other roles.

Registration Table

◽ Checking attendees into the event

◽ Selling tickets at the door

Activity Booths

◽ Running game and activity booths for attendees

Info & Raffle Counter

◽ Answering attendee questions

◽ Validating and giving out raffle tickets

◽ Handling raffle prizes

◽ Handing out ribbons for cosplay weapon props

Photographer & Videographer

◽ Taking photos throughout the event
◽ Taking videos of the performances

◽ Post-processing images and videos

Floater

◽ Maintain the venue during the event

◽ Ensure that signage and decorations are in the correct place

◽ Check in with lost attendees and act as a guide

Setup Crew (8am - 1pm)

◽ Setting up chairs/tables/etc. according to the floorplan

◽ Ensuring all equipment is either properly stored in the storage rooms, or is set up in the event space

◽ Decorating the hall

Takedown Crew (7pm until late)

◽ Putting away tables/chairs/etc.

◽ Sweeping and cleaning up the event hall

◽ Removing decorations

Security Team

If you would like to volunteer for the security team, please fill out this google form instead. You can apply for both General Volunteer and Security Team if you would like, but in the event you are selected, you will only be selected for one or the other.

We will contact you via Discord to confirm your volunteer role by the second week of March. Please set your Discord settings to allow for direct messages from server members so that we can contact you. (For this to work you also need to be a member of the UBCAni Discord Server). We will not send out messages to those who have not been selected, but we will have a notice in our newsletter, discord announcements, and on our website once all volunteers have been confirmed.

Additional info:

◽ You will not need to buy a ticket if you are selected as volunteer. Please do not buy a ticket until you have confirmed whether or not you are volunteering, as we are unable to issue refunds on ticket sales.
◽ You are not expected to cosplay but please feel free to do so!

Name (First Last) e.g. Shiani Yubi *

Discord Tag (Shiani#1234) *

It is mandatory for all volunteers to have discord!

Please provide an alternative contact in the event we cannot contact you via Discord *

Instagram handle, phone number, or email address!

Which roles are you interested in? *

All volunteer roles will be expected to volunteer for the whole day. However, if you would still like to help out but do not want to commit to volunteering during the event, the Setup Crew and Takedown Crew will only be needed during the times listed. Please do not select any of the other roles if you cannot commit to volunteering for the whole day.

Registration Table

Activity Booths

Info & Raffle Counter

Photographer & Videographer

Floater

Setup Crew (8am - 1pm)

Takedown Crew (7pm until late)

Required

If you are also boothing/performing/volunteering in another section of Pop-Up Hanami, please note so here:

While those who are boothing or are a part of the food/drink/server/stage teams will not be able to also be general volunteers, we can accommodate for those who are performing! Please provide as much detail as possible.

If you have any preferences or anything additional to note about your selected volunteer roles, please do so here:

For example: you find it stressful to take initiative, feel anxious talking with attendees, have a physical impairment that would stop you from moving around much, etc. This will not negatively affect your application, this information is to help us put you in the role that will play best to your strengths.

[Photographer & Videographer Role]

Can you provide your own photography/videography equipment?

Yes

Other:

Clear selection

[Photographer & Videographer Role]

Please provide a link to any photography/videography work you have done before!

Please tell us why you would make for a good volunteer, and why you are ideal for your chosen volunteer roles! *

Please also note any relevant experience you may have.

Submit

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