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Meeting Space Booking Form
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Name
*
Your answer
Organisation
*
Your answer
Telephone
*
Your answer
Dates Required
*
Your answer
Room Required:
*
Seminar Room (up to 18 people board style / 30 theatre style / 15 U Shape)
Board Room (up to 10 people board style)
Executive Suite (up to 6 people)
Meeting Room 1 (up to 3 people )
Required
Times Required
*
Your answer
Number of Participants
*
Your answer
How do you wish the room to be set up? (Seminar Room options only)
Boardroom style (max 18 people)
Theatre style (max 30 people)
U Shaped (max 15 people)
Is there any equipment required?
Projector / Screen
HDMI cables
Laptop (at additional charge)
MAC converter
USB presentation clicker
Meeting Owl (plug-and-play video conferencing camera) *app needed
Clear selection
One session of Tea & Coffee facilities is provided free of charge. Do you require catering in addition to this?
*
No
Scones with butter & jam @ £1.95 +vat per person
Traybakes @ £1.25 +vat per person
Selection of sandwiches & wraps @ £6.50 +vat per person
Selection of hot finger style food @ £10-14 per person (menu will be sent for selections)
Required
Please confirm total number of people for catering selections & any dietary requirements (if any)
*
Your answer
Please document the name, email address and telephone number of the meeting host to be added on our Visitor Management System. This will allow your guests to sign in at reception and the host will be emailed upon their arrival.
Your answer
How did you hear about our meeting spaces ?
*
Choose
Social Media
Ards Business Hub Website
Word of Mouth
Google / Search Engine
Existing / Past Tenant
TERMS & CONDITIONS:
Cancellations received less than 24 hours prior to booking are charged accordingly. Cancellations must be received in by email.
I agree and confirm to the Room Bookings Terms and Conditions.
*Full Terms and Conditions will accompany confirmation of room booking via email.
*
Yes
No
Required
INVOICING DETAILS
Please complete this section in full.
Contact Name
*
Your answer
Department
*
Your answer
Address
*
Your answer
Email Address for Invoice
*
Your answer
Signature:- Please tick the Signature checkbox and this will act as a confirmed signature and agreement.
*
Signature Confirmed
Required
Date
*
MM
/
DD
/
YYYY
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