Aegis Gaming RFP 2023
Defending your game room from bad actors.
What is the name of your event? *
Who are we speaking with? *
What is your position at the event? *
What is your email address? *
What is your phone number? *
How many years has your event been in existence? *
What was your previous year's attendance? *
Are you looking for free play console support, tournament support, or both? *
I understand that should I ask for exclusive tournament support, all rented hardware and software will NOT be available for general use or free play. *
Required
I understand that tournament support requires additional staffers that will require an additional labor surcharge. *
Required
For Tournament Support, please be aware that our announcers are all paid contractors and they have a pre-set rate. You may provide your own announcers and commentators, but we reserve the right to screen and reject should they not meet our PG-13 rating. *
Required
Where is your event located? *
Please note that if your event is further than four (4) hours standard driving time from our location, additional surcharges will apply. *
Required
We require either a dedicated room with unobstructed outlets or dedicated power drops in order to be able to operate. *
Required
We require an on-site or otherwise secured parking spot(s) for our vehicle(s) for the duration of the convention, plus load-in and load-out, *
Required
For every (2) staffers or on-site commentators, we require either an on-site hotel or the host hotel double room. *
Required
When is your event occurring? Please use MM/DD/YYYY-MM/DD/YYYY Format. *
Please note that all prices are for Three-Day events with Thursday Night Load-In. Four-Day events and events that operate 24 hour game rooms will incur additional staffing charges. *
Required
Please note that if your event is taking place within the next twenty-eight (28) days, there will be a mandatory rush surcharge applied. *
Required
What types of consoles are you interested in? Please note there will be an additional surcharge and limited availability for some hardware *
Required
Game Support is available upon request. With a standard rental, you may request one game not in our existing library as part of the cost of your rental agreement. We reserve the right to reject personal software and accounts in our systems. *
Required
A standard minimum rental is ten (10) units. Each unit comes with a monitor, a console, one controller, and one software unit as standard. A La Carte expansions are available. If you require both free play and tournament support, you MUST pick the standard rental. *
Required
For Tournament Support, should you require streaming support, we offer a turnkey solution for streaming. Streaming requires a hardline internet connection or a secured (not open to public) wifi connection. There will be an additional $100 surcharge if we arrive on-site and there is no stable internet connection. The Premium 4k Package will require a hardline internet connection of no less than 50mbps upload and download. *
Required
Ninety (90) Days prior to start of show, a 50% waivable deposit is required. The balance must be paid by end of show in verifiable funds (No Personal Checks). *
Required
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