2023 Idlewild Int. Micro Film Festival Vendor Application
Saturday August 26, 2023 - Event starts at 4:00 PM
Paradise Valley 2160 Mt. Elliot Street, Detroit, MI 48207

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Thank you for your interest in being one of our vendors for the Idlewild International Micro Film Festival. Please note the following:
Please fill out the attached application, send proof of Food Handlers Card/Permit (if applicable) and, return with your payment no later than 07/23/2023.

Proof of Food Handlers Card/Permit (Food Vendors only) must be provided to the Idlewild International Film Festival.

Proof of Food Handlers Card/Permit is due by 07/23/2023 (no exceptions).
Responsibility
The Idlewild International Festival, Paradise Valley Antique Shop, its board of directors, and its volunteers will not be responsible for any depredation or loss of any kind, whether by fire, theft, physical violence, elements of nature or other causes, however originating.
Cancellation Policy
To qualify for a refund, cancellation requests must be made in writing BEFORE 08/07/2023 There will be no refund given for cancellations after that date.
Space Rental & Noise
Vendors of food trucks and or loud generators will be asked to turn these items off at 8:00pm (or dusk)  to reduce the sound level for night screenings of our films.  

There will be a limited number of food spaces available on festival grounds and will be determined based on the type of food provided.  

Food Vendor Fee Starts at $50.00 for a 10' x 10' booth (an additional $10.00 clean up security deposit is required by all vendors).  

Other Merchandise vendor space rental starts at $35.00 for a 10' x 10' booth (an additional $10.00 clean up security deposit is required by all vendors). 
 
Larger space/ for food trucks etc, are negotiable and can be increased for an additional fee depending on the size of the set up. 
Food Menu
FOOD MENU: It is mandatory to attach a menu (or link to) of all items you wish to sell and the COST. Please list food items in order of importance as some items may be disallowed to avoid duplication. You will be contacted in advance if you are unable to sell any of the items on your list.  

Food prices cannot be increased during the festival. 
 
Only items pre-approved by the Idlewild International Film Festival may be sold at the festival.
  
Truck vendors, please provide diameters (size) of truck and space needed. Cost of truck space is negotiable and will only be approved by a selection process.
  
Alcoholic beverages cannot be sold by vendors.
  
Participants must supply their own equipment, signage, table, chairs, canopy and anything else necessary for their sales.  

The festival does not require that vendors take tickets, there will be no percentage charged, and vendors manage their own cash.  

Food Vendors must have proof of food handlers card! No exceptions. 
 
The Festival WILL NOT provide a canopy or any type of weather shade. You MUST bring your own.
○ Tables no larger than 8ft
○ Canopy no larger than 10’ x 10’ 
  • If your canopy is larger than 10x10, YOU MUST LET US KNOW BEFORE EVENT. 

Set-Up
Set-up may begin at 11:00AM and must be completed by 3:00PM. Gates open at 4:00PM. Clean-up may not occur until before films start at dusk or AFTER films have ended (estimated time is 11:00 PM) unless prior arrangements have been made. 

*** We want our guest to enjoy the films without interruption. Please be courteous so that everyone has a pleasant experience.***

Each vendor is responsible for the complete clean-up of their space upon the conclusion of the festival. If cleanup is not completed, vendor security deposit will be forfeited.  
What size is your canopy?  *
Required
If you require more than 10x10 space please provide a description of your set up and the measurements required in the paragraph below. 
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