Backwoods at Mulberry Mountain - Vendor Application
Applications Close: May 7th, 2024

This is the application for businesses and sole proprietors looking to sell merchandise or food at the Backwoods at Mulberry Mountain Music Festival June 5th - June 9th, 2024.  There are limited spots available, which are sold on a first come, first serve basis as applications are approved.

Please read through this application thoroughly.

We expect roughly 25,000 people to attend the festival total over five days this year.

If you have any questions or need to change any information associated with your application, please send an email to sebastian@backwoodsmusicfestival.com with your name, company name, and contact information for us to reach you. Please provide your email below to start.

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Vendors at Backwoods 2024

Food Vendors: will be capped to 8-10 (or less based on the type of food vendor applicants) to better ensure the correct ratio of food vendors to attendees.

Merchandise Vendors: will be capped at roughly 10 vendors for every 1,000 daily attendees.
Load-in Information

All approved vendors will be placed on both sides of Shakedown Street, a street which leads from the campground areas to the main stage entrance. Please note that all approved vendors will be assigned spots on Shakedown Street (vendors are unable to pick their own spots).

After listening to feedback from our vendors, we have separated Shakedown Street into two areas:
  • Premium Vending Area - section of Shakedown Street extending from the Main Stage Entrance to the Backwoods Merchandise Tent (top of street, more foot traffic)
  • Standard Vending Area - remaining section of Shakedown Street after the Backwoods Merchandise Tent (bottom of street, less foot traffic)
Due to popular demand, vendors who would like to guarantee a spot in the Premium Vending Area can secure a Premium Placement Sponsorship (see "Sponsorships" section further down in this application).

If your application is approved, you will be assigned a spot and a load-in date based on your setup:
  • RVs, Trucks, and Trailers must be loaded into the venue by Monday, June 3rd 2024
  • All tent-based vendors must be loaded into the venue by Tuesday, June 4th 2024
Gates will be open from 9:00 AM - 9:00 PM CST on Monday, June 3rd and Tuesday, June 4th.
  • Vendors who do NOT arrive before the gates close Monday night will have to wait until Tuesday morning in order to load in.
  • Vendors who do NOT arrive before the gates close Tuesday night will NOT be allowed to load in to the festival and no refund will be issued.
Shakedown Street - Premium Vending Area vs. Standard Vending Area
A Note on Payment Processing & Taxes

Payment Processing: vendors have the option of renting iPads ($100.00 / device + shipping) and purchasing credit card swipers ($59.00 / device + shipping + $20.00 / optional desk stand) from Backwoods for use as their POS system. Please note that the credit card swipers require the use of Stripe for payment processing. Pricing (including payment processing and POS software) for the POS system is 3.9% + $0.55 / transaction.

If interested, please email sebastian@backwoodsmusicfestival.com at least 4 weeks prior to the festival. Otherwise you will be responsible for providing your own POS system.

Taxes: you are responsible for reporting your sales and remitting your sales taxes individually after the event. Backwoods shall provide a copy of all vendors participating in the festival to the state of Arkansas. Backwoods will provide you with an event report form after the festival, which the State will be expecting to receive from you.
Vending Fees:

This year's vending fees are based on a flat-fee and cover the entire festival. After your application is approved, you will receive a link to pay your vendor fee which must be paid within 7 days of receipt, or we may sell your spot to the next person in line. Fees differ between vendors selling food and vendors selling merchandise.

Vendor pricing will increase on the following dates (your pricing is locked in on the date you submit this application):
  • Loyalty Registration - Through November 6th, 2023
  • Open Registration - Begins November 7th, 2023
  • Late Registration - Begins March 7th, 2024

Loyalty Registration is only available to vendors who previously vended at Backwoods, and is only open to the first (10) approved Merchandise Loyalty Applicants and the first (2) approved Food Loyalty Applicants.

All vendor fees include Two (2) Vendor Passes (with Early Vendor Arrival) for entry to the event. Additional Vendor Passes may be purchased separately. Please note that a power hookup is NOT included with your vendor fee and must be purchased separately.

Merchandise Registration Fees are as follows:
  • Loyalty Registration - $599.00
  • Open Registration - $799.00
  • Late Registration - $999.00
Food Registration Fees are as follows:
  • Loyalty Registration - $1,299.00
  • Open Registration - $1,699.00
  • Late Registration - $1,899.00
Additional Items Available Upon Request:
  • Electrical Hookup: $200.00, $215.00, or $225.00 / outlet depending upon the type of connection
  • Water Hookup - $85.00
  • 10 x 10 Tent Pre-setup with Walls and Lights - $349.00
  • 10 x 20 Tent Pre-setup with Walls and Lights - $599.00
  • 20 x 20 Tent Pre-setup with Walls and Lights - $799.00
  • Additional Vendor Passes - $279.00
Contact Information:

Please provide us with the best way to contact you about your application.
Company Name:
 *

This is how your company name will be displayed on our vendor lineup graphic, once released. Please double check spelling and enter exactly what you would like others to see. No adjustments will be made to the vendor lineup graphic once it is released.
First and Last Name: *
Phone: *
Website:
Facebook Page:
Instagram Page:
Twitter Page:
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