PTO Executive Board & Room Parent Form 2021

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It is time to get parents to involve! Our Lady of the Rosary School is an excellent school with talented, caring staff, enthusiastic students, and involved parents. The Parent-Teacher Organization (PTO) is a volunteer group dedicated to supporting the school and enhancing the educational experience at OLR for all students. Our first PTO meeting will be on Tuesday, October 12, at 7:00 pm via Google Meet. The following is the information:

PTO Meeting
Tuesday, October 12 · 7:00 – 8:00pm
Google Meet joining info
Video call link: https://meet.google.com/wvw-nazz-ztg
Or dial: ‪(US) +1 413-752-7093‬ PIN: ‪829 191 472‬#

Key goals include:
Coordinating volunteer participation to support school events & programs
Hosting extra-curricular activities that encourage family involvement
Sponsoring activities that increase school spirit
Raising funds for supplemental services, equipment, and supplies
Supporting the school administration in its goals

We invite you to become involved and make this school an even better place for all the children. Whether you choose to lead a committee, assist in conducting an event, or just have a talent you want to share with our school.

If you are interested in joining OLR’s PTO, please fill out the following electronic form on this link https://forms.gle/fhwyjj1tU5vPNR91A. The PTO Board consists of executive officers, the school’s administration, teachers, and parents. In addition, program chairs, who are parent volunteers, lead the various committees and organize events. At OLR, all school parents are part of the PTO and can join our meeting, but we are currently looking for individuals to serve on the PTO executive board for the following positions.

President
Vice President
Secretary
Treasurer
Parliamentarian

Email *

Parent's First Name *

Parent's Last Name *

Parent's Cell Phone Number *

Parent area of expertise/ interest *

Oldest Child First Name & Last Name *

Oldest Child's Grade *

I would like to run for the following executive position. (an executive can't be a room parent).

President – Preside at all regular and special meetings of the PTO Executive Committee, and all PTO meetings. Serve as the liaison between the PTO and the pastor and principal. Appoint all committee chairpersons with the approval of the principal and pastor and retains all official records of the PTO.

Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President.

Secretary – Record and distribute minutes of all Executive Board meetings and all General PTO meetings, prepare agendas for official PTO meetings, hold historical records for the PTO. Keeps a record of all incoming and outgoing mail.

Treasurer – Serves as custodian of the PTO’s finances, collects revenue, and submits authorized expenses to school administration, reports financial activity every month, prepares year-end financial report, facilitates an annual review of finances, and holds all official financial records.

Parliamentarian - Assists President as needed, serves as a resource to various committees, plans new parent orientation and Open House with the Principal and PTO President, serves as a chair of ad hoc committees, serves as Chairs Executive at committee meetings if the President or Vice President have a conflict of interest or wish to participate in discussion, ensures that committee notebooks are updated and returned at the end of the year, ensures that the committees and subcommittees complete their reporting responsibilities.

WHAT IS A ROOM PARENT?

Room Parents coordinate volunteer activities for their child’s classroom, but do NOT do everything! You will be the communication link between classroom parents and your teacher and other people on campus (PTO, school activities, other community activities). We are trying to open up the lines of communication and make sure that all families at the school know what is going on and feel welcome to be involved where possible.

WHAT DO I NEED TO DO?

• Attend bimonthly Room Parent Meeting.
• Keep the office informed of the class events.
• Get information from all your parents – get to know them.
• Best phone number and time to contact them.
• Email address
• When they are available
• What they like to do.
• You will do what works best for the school, teacher and the students in the classroom.

DO I GET SERVICE HOURS?
Our goal at OLR is to establish a Christian atmosphere and be servant leaders. Room parents will be granted up to +/- 20 Service Hours based upon the amount of leadership provided to the OLR School Community. Room Parents will still need to serve at mandatory school events.

I am interested in being a Room Parent for (you can only choose one grade). Each grade will be the maximum of two parents. *

WHAT DAY OF THE WEEK WORKS BEST FOR MEETINGS *

Tuesday

Wednesday

Thursday

Any Day

Required

WHAT TIME WORKS BEST FOR MEETINGS *

5:00 pm and after

6:00 pm and after

7:00 pm and after

Anytime

Required

I understand that as a PTO member and or room parent I must follow the Christian Conduct Contract. If I have any concerns PTO meetings are not the forum to discuss personal concerns or disagreements.

Acknowledgment

I accept

Please type your name below. I hereby certify that the responses provided above are true and accurate to the best of my knowledge. (Please enter full name) / Escriba su nombre a continuación. Por la presente certifico que las respuestas proporcionadas anteriormente son verdaderas y precisas a mi leal saber y entender. (Por favor ingrese su nombre completo) *

Send me a copy of my responses.

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