Vendor Application Form
Dear Prospective Vendor:

The Madison County Chamber of Commerce & Partners in Agriculture are pleased to host the Madison County Pioneer Harvest Festival on Saturday, November 7th from 10:00 am-3:00 pm at the Madison County Fairgrounds. Thank you for your interest in serving as a vendor!

Important Dates:
-This application is due September 4th at 12:00 noon.
-The planning committee will evaluate the applications based on availability and best fit for the event, and vendors will be contacted (whether selected for the Festival or not) by September 11th.
-Due to COVID-related concerns, the planning committee will decide whether to proceed with the event by October 1st. Vendors will not be charged a registration fee until after that date.

Vision for the Event:
-We hope that patrons experience all things MadiCo Made- from agriculture to art. We'll have interactive exhibits featuring local farmers, live music, children's activities, historical demonstrations, a local Farmers Market, delicious food, and much more!
-It is our intent that people learn more about where your food comes from (and the people who produced it), enjoy the changing of seasons with their family, and kick-off the holiday shopping season by purchasing unique, locally crafted items.

Vendor Restrictions:
-Craft & art vendors may only sell original, handcrafted items. The sale of commercial items is prohibited. Anyone found in violation of this policy will be asked to remove all unapproved items. Failure to comply may result in being asked to leave the premises, fees are non-refundable.
-All food served must be in compliance with the local health department requirements for food service, hold a Cottage Food License and be ServSafe Certified. Please contact the Madison County Health Department for more information. Food vendors may be subject to an inspection by the local health department during the festival.
-General Business vendors  (banks, veterinarians, etc.) must provide a youth activity. The selling of food products is prohibited.
-Non-Profit Organization vendors must provide a youth activity. The selling of food products is prohibited. The registration fee can be covered by a Chamber member (http://madisoncountyga.org/members.html) to qualify for the Chamber member rate. The non-profit is responsible for reaching out to the Chamber member.
-This will be a rain or shine event (unless weather conditions compromise the safety of our vendors and/or patrons/volunteers). No refunds for inclement weather.

How to Apply:
-We will be limiting the number of vendors per category so that your experience will be profitable as well as enjoyable. Please be sure to list all of your items on this registration form. Applications without this information may be rejected and/or returned.
-This application is due by September 4th. The planning committee will evaluate the applications based on availability and best fit for the event, and vendors will be contacted (whether selected for the Festival or not) by September 11th.
-Madison County Chamber of Commerce members may reserve a booth at a significant discount and will be have prominent placement/recognition. Not a member? Join here: https://forms.gle/ExFcyV8918BWFuU87
-All booths are reserved on a first come/first-served basis. Preferred locations will be taken into consideration but will NOT be guaranteed. Availability of water and electricity is limited, so reserve early if you require it. You may not exceed your 12' x 12' booth space. Trailers and vendors displays larger than 12'x12' are required to purchase additional booth space(s).
-The planning committee reserves the right to determine the location of the booths to maximize the variety of vendors.
-Vendors are responsible for their own tables, tents, 3-pronged grounded extension cords, etc.

Questions?:
Please don't hesitate to email astrickland@madisoncountyga.org from 8:00 am-5:00 pm M-F.
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Email *
First Name *
Last Name *
Phone Number *
Business Address *
Business Name *
Business Website Link
Business Facebook Link
Business Instagram Link
If you are not a Chamber member, would you like to join the Chamber for preferred pricing and prominent placement at this event? *
Please select your vendor type along with special accommodations. *
Required
If you need electricity, please list desired wattage below.
Please describe the equipment you would be bringing. *
Please describe the items/products you would be selling. *
I understand vendors will only allowed be to sell items approved by the committee. *
I understand that the planning committee reserves the right to accept or deny any vendor. *
I understand that the planning committee has the right to determine the location of the booths to maximize the variety of vendors. *
I understand that neither the Madison County Chamber of Commerce nor the planning committee will be responsible for any loss due to accidents, theft, personal injury, or damage to property. I agree not to hold the Madison County Chamber of Commerce and the planning committee responsible in the event of damage, or loss to my property, or injury to me or my employees/ volunteers/etc. *
I understand that due to COVID-related concerns, the planning committee will decide whether to proceed with the event by October 1st. Vendors will not be charged a registration fee until after that date. *
I have read and agree to all the terms and conditions set forth by the Madison County Chamber of Commerce and the planning committee on this application form. *
A copy of your responses will be emailed to the address you provided.
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