Test on Postal Volume VIII (8)

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The functions of a Returned Letter Office are ............-fold *

2 points

TWO

MULTI

THREE

None of the above

Consider the Following statements 1. A Postmaster General should, if possible visit every station which is the headquarters of a district at least once in Three years. 2.While visiting the headquarters of a Superintendent, R.M.S. he should carefully scrutinize the accounts work of the Sub record office. 3. Important sub-offices should not be visited whenever possible and the efficiency of the rural delivery should be tested by visiting small offices. 4.The Head of a Circle should personally dispose of some copies of order book remarks submitted to him in respect of inspections and verifications of accounts. Identify Correct Statements *

2 points

1 and 3

1,3,4

None of the above

The financial powers of the Head of a Circle are defined in the *

2 points

Postal Manual, Volume III

Schedule of Financial Powers, respectively

Postal Manual, Volume VIII

Postal Manual, Volume II

Complaints which are transferred to subordinate units for disposal or to be answered to higher office should be entered in the register CPT 1 as these would be included in the registers of the units concerned *

2 points

True

False

The number of branch offices to be inspected by the Superintendent will be fixed by the Head of the Circle. It will ordinarily be ............... per cent.; but where the number of branch offices is large, the number to be inspected may be reduced but should not be less than ................ per cent *

2 points

10,5

5,10

5,2

Who is the authority concerned to fix the extent and the headquarters of each Superintendent’s division? *

2 points

DG Posts

HOC

DPS HQ

Secretary Posts

When the average number of parcel mail articles for dispatch daily from one office or section to another exceeds ..........registered parcels a direct parcel bag should be ordered *

2 points

As per Postal Manual Volume VIII, following registers and records should be maintained in the office of the Head of a Circle. 1. Register of Roadside robberies 2. Register of allotments for minor works 3. Register of Income and Expenses 4. Register of registered newspapers *

2 points

2 and 4

3 and 4

1,2,3

1,2,3,4

There are .............. systems under which village postmen’s beats can be arranged *

2 points

TWO

THREE

FOUR

FIVE

Consider the Following statements and identify correct 1- The Head of a Circle or the Director Postal Services should carry out the first inspection of the Stock Depot in the half-year ending 30th November. 2- During this inspection the physical verification of all articles of stores and stock should also be carried out 3-The second inspection of the Stock Depot for the half-year ending 31st August should be carried out by the Assistant Postmaster-General or the Assistant Director, Incharge of the Stock Depot. 4-During this second inspection it should be seen that all orders passed in the course of the first inspection in that financial year have been carried out and that discrepancies noticed during the physical verification have been reconciled *

2 points

2 and 3

3 and 4

1 and 3

2 and 4

How many categories of Complaints are mentioned is Volume 8 *

2 points

The word ‘Stamps’ used in this rule includes Postage stamps, Postal Stationery and non Postal stamps *

2 points

True

False

Trial cards are service postcards in form *

2 points

(M-26)

(M-26b)

M-29

(M-26a)

Accommodation Statement *

2 points

Est.45

Est.46

Est.52

Est.26

Consider the Following statements and Identify the incorrect ones 1 -The Head of a Circle will inspect his own office Twice a year and submit the Inspection Report to the Director General, Posts. 2-After Three months a further complete report indicating the action taken on various paras, where action is called for will be sent to the Directorate, 3-The office of the Director of Postal Life Insurance will be inspected once a year by the Senior Deputy Director General or the Deputy Director General in-charge of Postal Services, besides the inspection by the Director himself 4-The head offices and principal mail lines, as also sorting mail offices and sections in the circle should be visited by the Head of the Circle as often as he conveniently can. *

2 points

2 and 3

3 and 4

1 and 2

1 and 3

Copies of punishment registers *

2 points

APP 32

APP 33

APP 32 B

APP 32 a

lnspectionS should he carried out on the basis of the following schedule:- Ist quarter (January to March) 2nd quarter (April to June) 3rd quarter (July to September) 4th quarter (October to December) in percentage - *

2 points

15% 35% 30% 20%

15% 35% 25% 25%

15% 35% 20% 30%

20% 30% 30% 20%

Risk and Hardship allowance @ of Rs................ per month to the GDS working in areas which are identified for thisallowance *

2 points

500

10% of Basic TRCA

5% OF Basic TRCA Plus DA

1000

Consider the statements and find correct ones 1-Applications received by the Head of a Circle for the interception of articles passing through a sorting office or section, should be Accepted. 2-A request from a Government or a Local Administration to recall a foreign official unregistered article which has not passed beyond the jurisdiction of Indian Post Office, should, if possible, be complied with *

2 points

Only 1

Only 2

Both are correct

None of the Above

Any IP must also be qualified to take charge of a head office or important sub-office in any sudden emergency *

2 points

True

False

Names of officials should be followed by the letter ‘P’ for preliminary offenders (culprits) and ‘S’ for subsidiary offenders. *

2 points

True

False

The Superintendent should frequently test the punctual clearance of letter-boxes by *

2 points

Watching the letter boxes twice in a month

Posting the test letter

None

The Supdt may prescribe the use, in any Head or Sub office of a beat instruction register M........... for the purpose of communication addressees instructions to the postman *

2 points

Mark the correct option *

2 points

Preservation period of DG order is three Months after the close of the year in which they were issued

Preservation period of fortnightly reports of superintendent one year Before the month to which there relate

Both A and B

None of the Above

Ex Gratia Postal Order Payments which are time barred subject to maximum limit of Rs...........may be sanctioned by HOC *

2 points

500

1000

750

250

Option 5

Which among the following is not a Category of Complaints in Registers of Complaints as mentioned in Postal Manual Volume VIII? i. Due to service fault ii. Due to reasons beyond the control of the Deptt iii. Vexatious Complaint iv. Due to human delinquency v. Groundless *

2 points

i only

iii Only

i and iii Only

ii Only

The Inspector of Post offices will prepare a notice of hours of business to be supplied to branch offices in his jurisdiction in the form ............., A consolidated statement of the hours of business of all branch offices in his jurisdiction will also be maintained by the Inspector in manuscript, in the form of register which will have only .............. columns *

2 points

[M-6(c)], Three

[M-6(c)], Two

[M-6(c)], Four

[M-6(c)], Five

Find Correct Statement :Compensation should be given in the following cases :- (i) Where the registered article contained anything the insurance of which is compulsory but insurance was not done(ii) Where the registered article contained nothing of value, e.g., a mere notice to the addressee. (iii) Where damage has been caused owing to insecure packing *

2 points

1 and 2

1 and 3

All of the Above

None of the Above

The report on the February enumeration should be submitted not later than the 1st April and that on the August enumeration not later than the 1st October *

2 points

True

False

________are employed in each division for the supervision of the runner’s lines, the work of village postmen or postmen serving in villages, and when prescribed by the_______, for the conveyance or escort of_______, from one office to another *

2 points

Head postman , head of the Circle, cash remittances

Overseers , Supdt of post office, cash remittances

Overseers , head of the Circle, cash remittances

Number of Inspection days for C Class Delivery SO *

2 points

Postmaster General’s circulars are ordinarily issued in once a *

2 points

Month

Quarter

Year

Week

Number of Days for Annual Inspection of RAKNPA *

2 points

A Register of loss/fraud/misappropriation will be maintained for each Circle to show a continuous record of cases occurring the Circle, in .................sections *

2 points

A Head of a Circle should submit to the office of the Director General every month a statement in form .............containing statistics *

2 points

[Ms.-14(c)]

[Ms.-14(a)]

[Ms.-15)]

[Ms.-14]

The Postmaster-General, Bombay, is authorised to detain the outward P. and O., mail steamer for a period not exceeding ............. hours *

2 points

The Head of a Circle will inspect his own office at an interval of _____ every year and submit the Inspection Report to the _____? *

2 points

Once, DG

Twice, DG

Quaterly, DG

Once, Secretary

1. Every Head postmaster and every Brach-postmaster who is assisted by one or more clerks will submit, for the approval of the Superintendent, a memorandum of distribution of work in his office in form MS.-11 2. The Superintendent should see that the distribution proposed is in accordance with rule 4 of the Posts and Telegraphs Manual, Volume VI, and sign and return the memorandum to the post office concerned with such modifications as he made consider necessary. Identify the incorrect one *

2 points

1 and 2 Both

Both are correct

Total Number of FPOs in India are *

2 points

The inspection of the post offices within the limits of his division is one of the chief duties of a Superintendent and, in order to perform his duty efficiently, it is necessary that he should move freely about his division and should spend not less than ............ days in a year and as much more as possible, in actual inspection. *

2 points

100

120

Consider the following statement and Find Incorrect ones 1.The balances of Mumbai, Kolkata, and Chennai G.P.Os and of Delhi H.O should be verified Twice a year. 2. The Head of the Circle is personally responsible that proper postal arrangements for the public are made at his head quarters 3.Assistant PMG (Includes PA and AD)4. Where no form is laid down, the Head of each Circle should not prescribe the form to be used in his office *

2 points

2 and 4

1 and 4

3 and 4

2 and 3

Statement of complaints is prepared in which form? *

2 points

CPT 1

CPT 3

CPT 5

Option 4

The_______ of an office will ordinarily be a sum equal to the average_________multiplied by the number of days in which funds can be obtained, plus a percentage of the average ___________(if necessary), as a margin – the amount of which will depend upon the extent of the difference between the receipts and payments, and other considerations *

2 points

Minimum cash balance , daily payments, daily payments

Maximum cash balance , daily payments, daily payments

Minimum cash balance , daily payments, daily receipts

Consider the following statements and mark incorrect 1.The Superintendent should keep a rough memorandum book, in which he should make notes regarding any matters convening his Division that are worthy of note, but which would not ordinarily be placed on official record. 2.Trial cards are service postcards (M-26a) which are employed for the purpose of determining the relative advantages of alternative mail routes, or the cause of detention to articles posted. 3.TR 25 – TA bill of Inspectors must be Counter checked with Genl2 4.The Superintendent may allow professional letter writers to carry on their business of the post office premises along with prescribed rates (MS-42) *

2 points

1 and 2

3 Only

All of the above

None of these

An Inspector of Post Offices is required to verify payment of at least ................ money orders in a month while each of the others is required to verify payment of ..................money orders per month *

2 points

20,50

25,50

30,40

15,25

Number of Days for Half Yearly Verification of HPO/GPO *

2 points

The hours of business for branch offices will be fixed by *

2 points

Postmaster

HOC

HOC to take Serious notice of cases pending over ......... months *

2 points

Personal Duties of the Head of a Circle is mentioned in which Chapter of Postal Manual Volume VIII? *

2 points

Inspectors of Post Offices are Given in Chapter *

2 points

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