A CCR-approved Secretary will spend roughly 41-80 hours in UTFOLD for combined executive duties and general meeting attendance.
The Secretary has a handful of duties, all integral to the success of the club. Each year, UTFOLD has to fill out multiple recognition and funding forms. Although the Secretary will not be directly filling out the forms, the Secretary will be responsible for many files that get sent to the committees overseeing UTFOLD.
At the very start of the semester, the Secretary will be given access to the UTFOLD Google Account and all of its files. The Secretary will write minutes for the first executive meeting. A template already exists. Responses of the UTFOLD registration form on the club website should be checked biweekly until mid-October and then at the start of each month as the school year progresses. The Secretary will use that information to update the listserv email list. Our membership list is synonymous to the Google Docs attendance sheet. The Secretary collects information from workshop attendees, such as their real name, U of T email (alt. email plus U of T student number), and faculty.
A CCR-approved Secretary is expected to drop by each workshop (90+%) to collect attendance. They are exempt in the case of an important schedule conflict (e.g. exam), but then must send evidence of conflict to
ut.fold@gmail.com. Attendance should be updated no later than 24 hrs. after a workshop.