ANIME OCEAN CITYDate: April 27th - 28th, 2024
Location: Roland E. Powell Convention Center
4001 Coastal Highway
Ocean City, Maryland 21842
SHOW HOURS*:Saturday: 10am-6pm
Sunday: 11am-5pm
LOAD-IN TIMES*:Friday: 12pm-8pm
Saturday: 6:30am-9:30am
LOAD-OUT TIME*:Sunday: 4pm-6pm
EXHIBITOR RULES AND REGULATIONSARTIST ALLEY
Artist Alley tables are for creators ONLY: Artists, Authors, Podcasters, and Creators
and Crafters of Handmade Items.
The standard Artist Alley table is 6 ft wide** and includes one table, two
chairs, and two exhibitor wristbands. Displays cannot exceed 10 ft high, and
are restricted to on-table placement only - you cannot use the aisle, or space
in front of, or behind your table, except for small signage. No table
splitting/sharing. Each table is for one Artist and up to one assistant ONLY -
there can be no more than 2 people behind the table.
VENDOR BOOTHS
The standard Vendor Booth area is 10 ft wide x 8 ft deep**, and includes
one 6 ft table, two chairs, and two exhibitor wristbands. Corner Booths include
2 tables. Displays cannot exceed 10 ft high. Vendors can bring additional
fold-out chairs, tables, and shelving so long as they will fit within the
assigned booth space. When planning and preparing your space, do not
"trap" yourself in - you must be able to easily enter and exit your
area at all times. Booth setups are subject to inspection by event and
convention center staff and you are expected to comply with any changes they
require.
Note: we do not accept LuLaRoe, Mary Kay, multi-level marketing, etc.
CLUB TABLES
Club Tables are intended for groups and organizations who plan to sell NO items
(retail or otherwise) at their table. Includes one table, two chairs, and two
exhibitor wristbands. These free tables are intended for clubs, cons, and
charities only.
SPECIAL GUESTS
If you are inquiring about being a special guest at the event, please email us at hello@incredibleconventions.com
ADDITIONAL INFO FOR ALL EXHIBITORS
- All materials must be “All Age Appropriate.”
- Food, Firework, and Weapon sales are PROHIBITED.
- Your table/booth area is required to stay set up for the entirety of the event - no breaking down or leaving during show hours.
- Each Vendor/Artist receives 2 Exhibitor Wristbands per space.
- Children are welcome, provided they are well-behaved and fully supervised at all times.
- Bring your own tablecloths, displays, and signage. You are free to personalize your space but must stay in your designated area.
- Bring your own carts and dollies. We can not guarantee the venue will have any to lend.
- Precise booth and table measurements may be subject to change depending on venue availability.
- Electric access may be subject to availability at the venue and may incur an additional fee.
- Square and PayPal card readers work in the convention center but Wi-Fi is ONLY available through the convention center at an additional cost.
- No subletting or sharing your table of any kind.
- Due to the high volume of exhibitors, we do not take seating requests.
- Pets are not allowed in the event.
Anime Ocean City is not responsible for any lost, damaged, or stolen items.
Anime Ocean City reserves the right to cancel any exhibitor at any time.
APPLICATIONS REVIEW PROCESSAn application is not a guarantee of, nor a reservation for, a booth. All applications will be reviewed by our judging committee and approved exhibitors will be notified within two weeks if accepted. If you do not hear back within two weeks, feel free to follow up through hello@incredibleconventions.com
Please note: False or incorrect information on your application will lead to a rejection from the event.
PRICING (subject to change)
Artist Alley Table: $129
Vendor Aisle Booth: $199
Vendor Corner Booth: $249 (Includes 2 tables)
PAYMENT
All invoices are due in full by the date indicated on the invoice, with no exceptions. Full payment is required before any announcements will be made on our websites and social media. Overdue/unpaid spaces will be forfeited and will be offered to the next exhibitor on the waitlist.
PLACEMENT
All table and booth placements are made in order of payments received.
REFUND POLICY
If you need to cancel for any reason, we will issue you a 50% refund, less any applicable PayPal fees, IF we are able to sell your space to someone on the waitlist. If your space goes unsold, no refund will be issued.
LATE EXHIBITORS
Any exhibitor who has not arrived by 9:30 on Saturday morning will forfeit their table and will not be eligible for a refund. We encourage everyone to be ready to go when the doors open so you are available to guests for sales. Late exhibitors will be noted as this reflects poorly on the exhibitor and the event.
WRISTBANDS
Exhibitors are required to wear an exhibitor wristband at all times during the show hours. A max of 2 additional wristband can be purchased during load-in for $20 each, cash only. These are only for your assistants, not for the general public. Any passes needed beyond that will need to be purchased at the box office at regular price.
LOAD-OUT
All areas must be clean of debris or you will be subject to a clean-up charge of $75. Do not leave any trash behind. Any damages made TO the building will be subject to penalty.
HELP
If you have questions about this application, email us and a staff member will get back with you as soon as possible.
You can also reach us via email at hello@incredibleconventions.com, or by phone at 1-757-578-5177.
*ALL TIMES MAY BE SUBJECT TO CHANGE BY VENUE AND EVENT STAFF
**PRECISE BOOTH AND TABLE MEASUREMENTS MAY BE
SUBJECT TO CHANGE DEPENDENT ON VENUE AVAILABILITY