PSECCO Conference Travel Funding Application Fall 2023

The Polar Science Early Career Community Office (PSECCO)* Conference Travel Grant Program is now open for applications. Travel awards to attend and present polar-related work at a conference are open to polar early career scientists and educators. In this Fall 2023 funding cycle, PSECCO will be distributing $5,000 of awards. Applicants may request a reasonable amount of funding to support their travel to/from a conference, up to a value of $900 per person, with awards aimed at those with demonstrated financial need.  An additional $100 is available for awardees who organize a PSECCO social event at the conference.

The application deadline is September 15, 2023 at 11.59pm MT.  PSECCO will open another round of conference travel funding in the spring of 2024.  

To apply for the travel funding, please fill out this google form. Questions can be accessed in a separate document on the PSECCO website under 'News' for ease of filling the application out. Note that the grants can be used to support transportation, accommodation, per diem, meeting registration, abstract submission, and dependent care costs (if applicable). Other costs may be considered depending on the need and accompanying explanation.  


To be eligible for funding applicants must:  

  1. Be an early career scientist (undergraduate to seven years beyond your terminal degree) OR be a currently practicing K-12 or informal educator
  2. Be based in the United States and affiliated with a US-based institution
  3. Do polar-related research or educate about the polar regions
  4. Have demonstrated financial need
  5. Be attending a conference taking place after October 1st, 2023 and before May 1st, 2024.

PSECCO is committed to supporting and creating opportunities for those from backgrounds underrepresented in the sciences. People from groups historically excluded from the polar sciences are encouraged to apply.    

Please note that awardees of the grant are expected to:

  1. Give a presentation at the conference (poster or oral) about polar-related work.
  2. Submit a short report to PSECCO (psecco@colorado.edu) within two months of the conclusion of the conference. This includes a 500-word reflection on what you got out of attending the conference and at least two photographs of you at the event that can be shared on the PSECCO website and media outlets. 
  3. Serve on a selection committee for the next conference funding award cycle. 

Recipients of the grant will have support to organize a PSECCO social meet-up event for polar early career scientists and educators at the conference if they choose to do so, with an extra $100 stipend provided to those who do.

If you have questions, please email psecco@colorado.edu.

*PSECCO is a community-building and support effort for early career scientists with a focus on promoting accessibility, inclusion and diversity in the polar sciences, funded by NSF and housed at the University of Colorado.  

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Name *
Email *
Affiliation and location (e.g., University of Colorado Boulder; Boulder, Colorado, USA) *
Career Stage *
How many years are you past your last terminal degree? *
To which conference do you intend to attend? *
Location of the conference *
Conference dates *
Link to conference website *
What topic does the content that you intend to present at the conference focus on in the polar regions? *
In what region(s) does the research you intend to present at this conference focus? *
Required
Please explain how the topics and issues to be addressed at the conference/event are related to your polar research interests, as well as the potential impact that attending this conference might have to advancing your professional development in the polar sciences (< 350 words): *
Please share a paragraph describing your need for funding to travel to this polar conference (< 350 words): *
Is there anything else you'd like to share with the selection committee about the conference?
Total cost of attending the conference *
Total amount that you are requesting from the PSECCO Conference Travel Grant (in USD) *
Total amount you are receiving from other grants, scholarships and awards (in USD) *
Transportation costs (in USD) - if requesting mileage reimbursement for driving a vehicle to a conference, requests should be based on standardized mileage rates from the GSA: https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-pov-mileage-reimbursement-rates
Accommodation costs (in USD)
Per diem (in USD) - based on standardized per diem rates from the GSA: https://www.gsa.gov/travel/plan-book/per-diem-rates
Meeting registration costs (in USD)
Abstract submission fee (in USD)
Dependent care costs associated with attending the conference, if applicable (in USD)? Please explain.
Other costs? (in USD) Please explain. Please also use this space to explain any anomalously high expenses if any are included.
What is your current income? (in USD)
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How does the cost of living where you are located compare to the national average? (e.g., Boulder, CO's cost of living is 67.6% higher than the U.S. average.) Unsure? You can check here: https://www.bestplaces.net. 
Do you currently have any dependents?
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If you do not receive this grant, will you still attend the conference? *
By submitting this application you agree to the following that, if funded, you will: 1) give a presentation at the conference (poster or oral); 2) organize a PSECCO social meet-up event for polar early career scientists and teachers at the conference if awarded an additional $100; 3) submit a report to PSECCO after the event (with the above outlined parameters); 4) serve on a selection committee for the next conference funding award cycle.  
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