Note: This form is checked about one per week. Expect schedule updates within 10 business days.
- March 15: May payments & food vendor permits due
- March 15: Last day to submit special booth requests for May
- April 1: May-Oct map posted
This form is for accepted participating Vendors who are anticipating an absence, or want to request a stall location or size change at the Rail Yards Market.
To streamline our communications, everyone MUST submit this online form if they are anticipating an absence, online store, or stall change. Notifications by email are longer accepted as of 2016. Your submission is time-stamped, and filed in a spreadsheet for our records.
Note: booth fees are non-refundable. 30 days prior notice of an absence is the only time a fee is exchangeable, IF pre-approved & space is available. See RYM's "Rules & Regulations" for more details. Here's an excerpt about absences under "Attendance":
- a. Booth fees are listed in application and are a non-refundable tax-exempt donation.
- b. Scheduled Absence: If a vendor is going to miss a scheduled Market, they must notify management by the Wednesday before their scheduled Market by submitting an online formal request. This type of absence will not affect a Vendor’s History Record negatively.
- c. Exchangeable absence: Vendors who submit notice 30 days before a pre-scheduled absence are eligible for a credit that can be used an additional market day’s fees IF spaces are available. Management will determine availability and scheduling. This is the ONLY type of absence where fees can be credited for another day.
- d. Unscheduled Absence: If a vendor misses a scheduled day without notifying management by the Wednesday before their scheduled Market, this is notated on the vendor’s record. See Solutions Management Program.
- e.No-Call-No-Show: An instance where a Vendor does not notify management of absence is considered a “No-Call-No-Show”. One of these instances may warrant disqualification or suspension from future markets.
