2023 Brazos County A&M Club Coaches Night Volunteer Form
Date: TBD
Location: Legends Event Center at Midtown Park, Bryan, Texas

Please select your area(s) of interest. Thank you for your support!

** Committees are filled as requests are received. Please note you are not guaranteed your first choice if committee is full and other areas are in need. **
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Name:
Class Year (If Applicable)
Email
Cell Number
Event Logistic Committee
Check In, Greeters, Wayfinders, Assist Event Chairs as Needed
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Decoration Committee
Assist with design and execution of table and facility decorations to include set up and break down.
Sponsor Committee

Generating sponsor leads from businesses or affiliated individuals, solicit sponsors over the phone or in-person to be part of the event. Tracking sponsorships throughout the solicitation process, from lead to completion. Maintain accurate sponsor contact and gift records.

Auction (Live & Silent) Committee

Generate leads for item procurement, create and maintain item donation list to include item description and donor contacts. Arrange for item pick up. Coordinate with marketing / software team to enter donations into event software or database. Bundle donated items into packages/lots. Photograph items and designing signage. Display auction packages at venue. Create auction catalog. Arrange items at end of event for pickup. Print and mail thank you letters with tax deductible information.

VIP / Concierge Committee

Deliver promised benefits to sponsors/VIPs. Greet VIPs upon arrival, convey event details and timeline, escort VIPs until dinner service, be available to assist VIPs as needed.

Marketing Committee

Create press releases and all marketing collateral. Manage all methods of communication in support of event to include TV, print, web, email and social media platforms.

Clean Up Committee

ALL HANDS ON DECK to assist with clean up at the end of the event.

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