WISD During School Day Field Trip Request/Invoice for 2023-2024
This form must be submitted for DURING the School Day Field trips involving buses.  This form submits to AD (athletic trip) or Principal (Education/Extra-Curricular) for approval.  If approved, form is automatically sent to transportation to reserve buses.  Information is also sent to our event calendar.  You will receive an email when approved/denied.  If approved the email will contain a copy of the form.
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Type of Trip *
Required field
Today's Date
Date you are submitting this request
MM
/
DD
/
YYYY
Name of Employee *
School Email *
Department
Total # of Students
List each chaperone that will be attending
*(Separate names with commas)  **Any employee going on the trip must complete a professional leave form if trip is within the school day.
Number of lunches from the lunch room that need to be provided *
Put 0 if no lunches are needed.
Title *
Please provide information on the type of activity.  For Example:  MS Girls Basketball.  This Title field will be used on our Google Calendar.
Location *
Please provide information on the location of the trip.  This location field may be used on our Google Calendar.
Street Address-Trip Location
City-Trip Location
State-Trip Location
Zip-Trip Location
Start *
Provide the beginning date for the trip.
MM
/
DD
/
YYYY
Start Time *
Provide the expected departure time for the trip
Time
:
End *
Provide the return date
MM
/
DD
/
YYYY
End Time *
 Provide the expected return time
Time
:
Estimated Roundtrip Mileage *
If Other - fill in Estimated Roundtrip Mileage
If the destination was not listed above, insert Roundtrip mileage here
# of Buses Needed *
TOTAL Mileage Cost *
(Roundtrip Mileage x 3 x # of Buses)
Estimated # of Hours Driver will be away from school *
TOTAL Driver Cost *
(# of hours x 12.38 x # of Buses)
TOTAL COST of Trip *
 (Add Total Mileage Cost and Total Driver Cost)
Funding Source(s)
Additional Comments
ADMINISTRATION ONLY
This section is to be completed by administration only.
Approved
Clear selection
TRANSPORTATION DEPARTMENT ONLY
Clear selection
Next
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