Archives Fellowship Application Form - Host Organization

The SRMA Archives Fellowship program is intended to support and recruit students and early career professionals from underrepresented and marginalized communities who are interested in a career in the archives profession. An additional goal of this program is to discourage unpaid internships by providing paid work experience at an hourly rate appropriate with the high value of archival work. To this end, SRMA will provide a grant of up to $6,000 for a project up to 16 weeks in duration.


Host organizations are responsible for providing supplies, necessary tools, training, and supervision for the project. All funding for the fellowship salary will be provided by SRMA and paid directly to the fellow. Free SRMA membership for one year is also provided to the fellow. Host institutions must be able to provide ongoing guidance and supervision to the fellow. 


Work may be done onsite, remotely, or a combination of both, depending on the fellow’s availability, the project, and the needs of the partner institution.


For final consideration, the proposed fellow and mentor host site should each complete and submit their application form separately, after agreeing upon the details of the project together. Please note the application deadline is May 1, 2024. Any questions whatsoever may be directed to the SRMA Diversity and Inclusion Committee at: aaron.ramirez@pueblolibrary.org.


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Host Organization Name *
Department *
Location *
Supervisor/mentor at proposed location *
Supervisor/mentor title *
Fellowship Candidate Name *
Email *
Phone number *
Is supervisor a current SRMA member? *
Is another member on staff a SRMA member? *
Please provide a brief description of the organization and the archival materials and/or needs to be addressed with this project. *
Please provide a brief description of the training, mentorship, and supervision that will be provided to the fellow. What are the archival qualifications and experience of the supervisor/mentor with whom they will be working? How do they plan to support the fellow on a day-to-day basis? *
What resources, supplies, and technologies are required for this project, and how will the host organization provide those resources? If this is a remote opportunity, please be sure to describe how access to collection materials and tools will be facilitated. *
How do you feel this residency will help further your organization's commitment to diversity and inclusion (whether that of collections, staffing, community outreach, education, or other categories)? *
How will this project benefit your institution? If not selected to be funded this grant round, what are your plans for the project going forward? *
Project Description: 
Please provide a brief description of the fellowship project, clearly identifying the outcomes or products that will be completed by the end of the fellowship (up to 300 words).
 *
Project Focus:
Which aspects of archival work does this project entail (select all that apply)?
 *
Required
Hours and Timeline:
Anticipated deadline for fellowship completion. (Award notification is May 19, 2024. You may begin the project following notification. Projects must be completed by December 31, 2024).
 *
Project Budget:

Using the MIT Living Wage Calculator (http://livingwage.mit.edu/), please calculate the living wage for one adult in the location of the host institution. Please include the following information as part of your budget:

Minimum wage in project location

Calculated living wage in project location

Completed level of education and relevant work experience

Expected project level of technical expertise and independent work

Other factors, such as institutional policies, location of fellow’s residence, that influence wage calculations

Total hourly wage with a breakdown of proposed hours per week and estimated number of weeks

Requested funding total

We encourage you to request as close to the total available award amount as possible.


Sample Budget 1

Project based in Salida, Colorado

Minimum wage is $13.65/hour

Calculated living wage is $16.41/hour

Completed master's degree

Project requires web archiving expertise and independent work

Total hourly wage: $18.00/hr

Hours: 16/week for 16 weeks (256 hours)

Requested funding total: $4,608


Sample Budget 2

Project based in Denver, Colorado

Minimum wage is $13.65/hour

Calculated living wage is $20.01/hour

Completed undergraduate degree and 2 years of part-time experience

Project requires familiarity with DPS curriculum and independent work

Total hourly wage: $21.00/hour

Hours: 28.5/week for 10 weeks (285 hours)

Requested funding total: $5,985

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